Time

Managemen
t
Presented by Meagen Howe
NEO Literacy Corps Member Training
21 January 2011
 TIME FOR EVERYTHING
• Take time to work, it is the price of success
• Take time to think, it is the source of power
• Take time to play, it is the source of youth
• Take time to read, it is the source of wisdom
• Take time to love, it is the privilege of Gods
• Take time to serve, it is the purpose of life
• Take time to laugh, it is the music of the soul
 Daily Time Log
• Shade in a daily time log with how you spent
your 24 hours yesterday. Make notes on how
you spent time in each category.
• Large group discussion:
– How easy/difficult was this to fill out?
– What were high or low points from yesterday?
– How would you categorize your daily activities?
– Anything you want to do more or less?
– Are any categories empty?
 A Day in the Life of Your Clients
• In order to increase our cultural awareness,
several members will share what 24 hours
might be like for someone they serve.

• Elisa Bredendiek: immigrant student

• Dario Baker: Mt Pleasant teen
• Marcia Bufford: 2100 resident
 WHAT IS THE
AVERAGE LIFE SPAN?
HOW IT IS SPENT?
 HOW A 70-YEAR LIFE IS SPENT?

On average:
 25 Years in Sleep
 8 Years in Study & Education
 6 Years in Rest & Illness
 7 Years in Holidays & Recreation
 5 Years in Commuting
 4 Years in Eating
 3 Years in Transition – in getting ready
to undertake all the above activities.
 WHAT IS THE BALANCE LEFT ?
THIS LEAVES ONLY
12 YEARS FOR
EFFECTIVE WORK!

“Short as life is, we make it still shorter by

the careless waste of time”
----Victor Hugo.
 HOW OUR TIME IS WASTED?

The average office

worker wastes 4 Hrs
and 39 Mts of work
time a week.
Such squandering
cost US employers
$170 billion in 1986
alone.
 TELEVISION USE
 The average television use per US household per day
is 6 Hrs, 59 Mts.

 We see one million commercials before the age of 21!

(P.S. As far as I know, all of these statistics are
made up, but you get the point!)
 Four Quadrants
According to
Stephen Covey, our Urgent Not Urgent
time is normally
divided into four
quadrants
Important Quadrant 1 Quadrant 2
Look at your time
log. What % of
time did you spend Not
Quadrant 3 Quadrant 4
in each quadrant? Important
 An Ideal Mix
No matter how much you plan Spend most of the time in this
you will require some time to quadrant. Move your time
spend in this quadrant. So always from other quadrant to this
be ready for it. quadrant. Your efficiency will
increase and so will your peace
of mid

Not
Urgent
Urgent
Quadrant 1 Quadrant 2
Important 5% 80%

Not Quadrant 3 Quadrant 4

Important 10% 5% Like it or not some of
your time will be taken
by Quadrant 3 and
Quadrant 4, But one
should keep the time in
these two quadrants at
its minimum
 $25,000 Advice !!!
Start your day with a
THINGS TO DO LIST AND
PRIORITIZE THE VITAL
FEW after picking them
from the trivial many.
 CHARLES SCHWAB, an American Millionaire paid a
consultant 25,000 dollars for the above advice in the
year 1936.
 10 COMMANDMENTS
for Managing Time
1. SET S M A R T GOALS and DEADLINES.

2. Break long term plans into weekly and

daily action plans.

3. Think through your day, week & month in

advance to fit everything in.

4. Delegate tasks which are not time

effective for you to do.

5.Prioritize your daily work plans.

10 COMMANDMENTS Contd.
6. Avoid distraction.

7. Reward yourself when you meet your

deadlines.

8. Enjoy everything you do.

9. Beware of procrastination.

10.Learn to say ‘no’

 Break Down Long Term Goals
• Select ONE of your goals or expectations for
your year of service (can include your capacity
building project!).
• First use a long term plan worksheet to break
goal into monthly & weekly BENCHMARKS.
• Create a TO-DO LIST for this coming week.
• Finally, PRIORITIZE your tasks from most to
least important and assign time estimates.
END RESULT?
MANAGING TIME WELL WILL HELP
 INCREASE PRODUCTIVITY. Get more things
done and meet deadlines.

 AVOID STRESS/TENSION. Take care of your

health, feel more relaxed & in control of
your time gives you peace of mind and
happiness.

 AVOID MISSING APPOINTMENTS.

 GIVE YOU QUALITY TIME and time to spend

with your family.
 Many Thanks To…
• ASIA Inc. for hosting today
• Scribd users for sharing their content: hrushikeshw,
dipak1980 and api_user_11797_ARE NARASIMHAM
• Flickr user smemon87 for photo of Clock Work Man
• NEO Literacy Corps’s generous funders:
– Ohio Community Service Council
– Corporation for National & Community Service
– The Literacy Cooperative of Greater Cleveland
– The Cleveland Foundation
– Key Bank Foundation
– Underwritten by Charter One Foundation