Primavera Training

Vinit Thakur

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Plan
 Introduction
 Methods used
 Part I: Understanding Primavera P6
 Part II: Getting Started
 Part III: Power of Layouts
 Part IV: Hands-on with a Sample Project
 Tricks and Tips
 Evaluation

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 WHY am I not getting the same Layout?

How do I? Why the hell…..?

What?? Why?? How??

Do I have to? It’s not working!

There is a problem with P6

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Part I

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Primavera??

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Roles in Primavera

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General Project Management Process

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Elements of Project Management

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Part II

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Getting Started
Pages: 5 to 8
 Logging in
 Selecting a Project Portfolio
 What is a Project Portfolio?
 Modifying a Project Portfolio Demo 1

 Understanding Workplace
 Navigating with:

◦ Directory bar
◦ Navigation bar
Quickly Answer

Quiz 1

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Part III

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Understanding Layouts
 Open a sample or demo project
Pages: 9 to 13
◦ Try out Activity Table
◦ Gantt Chart
◦ Activity usage Spreadsheet etc.
 Customizing Displays
 Importing Layouts Demo 2
 Best Layout ?

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User Preferences

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Stand up Challenge
 Create a Portfolio with your name and add any two
projects to that. Select and display the portfolio created.
 Change back to “All Projects” and close the current
project (if any) and open a project from portfolio of your
choice.
 Use “Activity Usage Spreadsheet” and explain any 2
features
 Use “Trace Logic” to explain the network structure o any
WBS element.
 Change Layout to “ Activity Code Review”
 Apply “Critical Path” Filter.

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Part IV

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Hands-on-1
 EPS-Exercise 1
 OBS-Exercise 2
 Quiz: Who is the responsible manager for NL?

Change that to MD/CEO

 Project Codes: Exercise 3
 Calendar Management: Exercise 4 and 5
 WBS: Exercise 6
 Budget and spending Plan: Exercise 7

Demo 3 Demo 4 Demo 5 22

Challenge 2

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Building a WBS
Armed with the basics of the WBS, it is time to examine them in more detail and
to begin to understand how to build one. To do this, let’s look at building a
WBS for the construction of a single family home. First, take a moment to
familiarize yourself with some background information about the construction
company, which appears on the next page.
 WBS: Structure
What do you think? Is the WBS complete? Does it enable the manager to
manage at the task level?
After a review to make sure that only approved scope is included, our WBS is
complete. It does include the necessary components to manage the project
by task.
Organization Breakdown Structure (OBS) PROJECT OFFICE

RESP DEPT

Sri Ram

CIVIL STRUCTURAL ELECTICAL PLUMBING

RESP DEPT RESP DEPT RESP DEPT RESP DEPT

Ram Narayan Krisha S J. Vasant R. Moorthy

CONCRETE CARPENTRY WIRING WATER/SEWER

PERF DEPT 6010 PERF DEPT 5010 PERF DEPT 4010 PERF DEPT 3010

M. Vasudeo R. Sitaram S. Buxani K. Maruti

MASONRY ROOFING HOOKUP/TIE-IN GAS

PERF DEPT 6020 PERF DEPT 5020 PERF DEPT 4020 PERF DEPT 3020

T. Anna Durai Y. Tippur P. Ottis R. Om Prakash

TEST DRYWALL

PERF DEPT 6030 PERF DEPT 5030

K. Aranha D. Raghu
Responsibility Assignment Matrix (RAM)
Merging the WBS and OBS, the project manager creates a Responsibility
Assignment Matrix (RAM). The RAM displays the lowest level of both the
WBS and the OBS. The integration identifies specific responsibility for
specific project tasks. It is at this
point that the project manager
develops control accounts or work
package. Control accounts and
work packages will be discussed in
Module 4. Lets look at what the
RAM may look like on the ACME
house construction project on the
next page.

Responsibility
Assignment Matrix
Hands On-2
 Activity Codes: Exercise 8
 Work Products and Documents: Exercise 9
 Working with Activities: Exercise 10
 Relationships: Exercise 11

Demo 6

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 Quick Recap

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Activity Components-Challenge 3

Required:
• Identify the
activity
• Duration
• Timeframe in the
schedule
 Activities to be Added
Identifier Dur Timeframe
Notice to Proceed(NTP) 0 02-03-2010
Contractor 1 - substr 14 Start same as NTP
Contractor 1 - superstr 21 Start after compl of substr
Contractor 1 - finishing 14 Start after compl of
superstr and compl of
contractor 3
Contractor 2 – Act 1 14 Start same as NTP
Contractor 2 – Act 2 7 Start after compl of Act 1
Contractor 3 – Act 1 7 Start after compl of
contractor 2 Act 2
Contract compl date 0
Schedule 1
Hands –on 3
 Exercise 12 and 13

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Hands-On 4
 Constraints: Exercise 14
 Grouping and Layout: Exercise 15 and 16
 Resources: Exercise 17

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Hands-On 5
 Roles and Cost accounting: Exercise 18, 19
 Assigning Cost Accounts: Exercise 20
 Assigning Resources: Exercise 21
 Baseline: Exercise 22
 Monitoring: Exercise 23
 Thresholds and Issues: Exercise 24

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Tips and Tricks
 Export and Import of files
 Project Architect
 Check-in and Check-out
 Creating Project Web Site
 Checking Project Integrity
 Administrative functions
 Methodology Manager

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Additional Problems
E FF7
9

A B D F G
SS3, FF5 SS2 SS8
12 10 12 FF5 11 10

SS8

J
C 0
SF7
18

FS7
H FF3
I
11 7

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Solution
 The project duration is 44 days and the critical path
consists of activities A, B, D, E, F, G and J.

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Assessing Project Plan
 How many types of “activities” and “durations” are possible in
Primavera?
 What is the percentage wise distribution of FS,SS,SF,FF?
 Which activities have “steps”?
 Which activities have got expenses?
 What is activity summary?
 Generate a report of monthly project cash flow.
 Which is the most expensive resource (highest rate)? Which is
the most consumed resource?
 Plot a “s-curve” for the most consumed resource.
 Plot a “s-curve” for all the resources for the entire project.
 How will you plot “s-curve” only for WBS element?

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