ACCURACY

Accuracy in technical writing required that the writer proof reads the text. To ensure accurate writing, use the following tips:
1. 2. 3. 4. 5. 6.

Let someone else read it. Use the gestation approach. Read Backwards Read one line at a time Read along words (Syllable by syllable) Use Technology

ACCURACY
Accuracy in technical writing required that the writer proof reads the text. To ensure accurate writing, use the following tips:
7.

8. 9. 10.

Check figures, scientific and technical equations and abbreviations. Read it a loud. Try Scattershot proofing. Use a dictionary.

ORGANIZATION
It allows the readers to follow the train of thought of the writer. Organizational Patterns:
1. 2. 3. 4. 5.

Spatial Chronological Importance Comparison / Contrast Problem / Solution

THE TECHNICAL WRITING PROCESS

Effective Strategies in Technical Writing By Alex V. Abelos et. al.

THE TECHNICAL WRITING PROCESS

Prewrite
Allows

a writer to spend quality time, prior to writing the correspondence, generating information.
a. b. c.

Determine the Objectives Gather Data Consider Audience

THE TECHNICAL WRITING PROCESS

Write
Drafting

of the technical document.

a.

b.

Organizing the draft in logical sequence. Formatting of the Content

THE TECHNICAL WRITING PROCESS

Rewrite
Revision

of the rough draft. It allows you to perfect your technical document.

PREWRITING STAGE
1.

Plan your technical writing.

y

Before the writer write the document, he/she needs to know why he/she is writing and what he/she hope to achieve. Recognizing the purpose of the correspondence makes a difference. This allows the writer to provide the appropriate tone and scope detail in his/her writing.

PREWRITING STAGE
2.

Gather Data.
y

A writer cannot communicate the content until the he/she have gathered the data.

3.

Consider the Audience.

y

Before a writer can determine what to say and how much detail is necessary, he/she should determine his/her target audience.

WRITING STAGE
1.

Package the Data.

y

A writer cannot communicate the content until the writer have gathered the data.

2.

Organize your thoughts in logical and easy to follow sequence Format your text to allow ease of access

3.

REWRITING STAGE

Revision requires the writer to look over the draft and do the following:
1. 2. 3. 4. 5. 6. 7.

Add any missing detail for clarity. Delete dead words for conciseness. Simplify complex words and phrases. Move information around to ensure that your most important ideas are emphasized. Reformat to ensure ease of access. Enhance the tone and style of the text. Correct any errors to ensure accurate grammar content.

WRITING MEMOS
Effective Strategies in Technical Writing By Alex V. Abelos et. al.

MEMOS HAVE A TWOFOLD PURPOSE:

It

brings attention to problems and it solve problems. updates the reader about new information like policy changes, price increases, or by persuading the reader to take an action, such as to attend a meeting, or change a current production procedure.

It

(Memos are most effective when they connect the purpose of the writer with the interests and needs of the reader.)

CRITERIA FOR WRITING SUCCESSFUL MEMOS

Content

The memo includes To, From, Date, and Subject lines. The subject line clearly forecasts the memo's content. The memo is short and includes readable blocks of information.

CRITERIA FOR WRITING SUCCESSFUL MEMOS

Arrangement

The memo follows a top-down approach, with the most important information emphasized at the beginning of the message. Transitions between memo parts are clear and logical.

CRITERIA FOR WRITING SUCCESSFUL MEMOS

Style

The tone is appropriate for the intended readers. All words are spelled correctly. The style is clear, concise, fluent, and devoid of grammatical errors. The memo's appearance and font are suitable for a business setting.

Heading Segment
The heading segment follows this general format:

TO: (readers' names and job titles) FROM: (your name and job title) DATE: (complete and current date) SUBJECT: (what the memo is about, highlighted in some way)

SAMPLE MEMORANDUM