Microsoft Word Lecture Notes

Word Processors Word processors are application programs used for :  creating, editing, printing and saving creating, editing, documents.  By using a word processor it is possible to prepare reports,announcements, journals, books, etc.

Typing Text:


When you start Word, a new, empty document file is automatically created, so you face an empty page. You can start typing anything you like. They will be seen on the screen. Use the Enter key only at the end of Paragraphs! (Not at the end of each sentence or line.)

Using the Menus:

The default file type created with Word is document type (*.doc).  New creates a new, empty document,  Open opens a document which was created and saved before,  Save saves the document to a disk (permanent storage device),  Save as is used to save another (one more) copy of a file, with a different name,  Print is used to take a print-out of the printdocument,  Close closes the currently open, active document,  Exit is used to quit from Word.

Edit Menu:
 

Undo is used to cancel the last action (operation) you have made, Repeat is used to do a cancelled action once again, Find is used to search for some word or sentence in your document. Cut and Copy should be used together with Paste. Paste. Cut ~ Paste -combination is used to change the place of a selected text by moving it into another part of your document. Copy ~ Paste is used to put an extra copy of a selected text into another part of the document. Please refer to Selecting Text part.

Using The Formatting Toolbar:

Changing Font Size & Font Type

By default, the font size is usually 12. You can select any other value from the corresponding combo box. Larger the value, larger the size of the font. Ex: This sentence is written with size 8. This sentence is written with size 20. By default, the font type is usually Times New Roman. You can select any other type. Ex: This sentence is written using Times New Roman type. This sentence is written using Courier New type. This sentence is written using Arial type.

Bold, Italic and Underlined Texts

You can find the buttons for these tree styles (B I U ) on top of your screen. You can use any combination of them to write Bold, Italic and Underlined texts. Ex: This is an italic sentence. This is a bold sentence. This is an underlined sentence. This is both italic and underlined. This is underlined and bold. This is italic & underlined & bold.

Paragraph Alignment
You can arrange the paragraphs as left aligned, right aligned, centered and justified (i.e. aligned from both left and right margins) by clicking one of the corresponding buttons shown above. Ex: The first paragraph is left aligned. The second one is right aligned, and the third is centered. All the other paragraphs in the rest of the lab sheet are justified.

Selecting Text


WITH MOUSE
Move your mouse pointer to the beginning of the text you want to select Click and hold the left mouse button Move the mouse to the end of the text you want to select. Release the mouse button.

WITH KEYBOARD
Move the blinking cursor, by using the arrow keys, to the beginning of the text you want to select Press and hold the shift button Move the cursor to the end of the text that you want to select Release the shift button When a text is selected, you see it highlighted. Now, you can do many operations on the selected text. (ex: move (cut~paste), copy (copy~paste), underline, change size, type, color, etc)

Copying or Moving a selected text:



To copy or move a text the first thing you have to do is to select it. Then click the Copy or Cut item Cut from the Edit menu depending on what you want to do. (Cut is used to move). Move the cursor to the position that you want to insert the selected text. Click Paste in the Edit menu.

Dividing a paragraph into columns:

Inserting Table into your document:

To insert a table into your document, click the Insert table item in the Table menu, enter the number of rows and columns and click OK. OK. Here is a table with 6 rows and 5 columns: columns:
ID 860815 882345 898123 901573 910723 910723 Betty Clichet Name Katarna Katarna Gino Yman Blanca Faci Surname Koval kov Aguilar Jimnez City Doln Kubn Cercado de Lima Zaragoza Kiev Buzy Country Slovakia Peru Spain Ukraine France

yDesigning borders and shading of the table: Select the part of the table on which you want to do modifications, click Borders and Shading item in the Format menu, click the Borders tab or the shading tab and choose the line style and shading color that you like.

Inserting Equations into your documents:

To insert an equation into a document, click the Object menu item in the Insert menu. Select Microsoft Equation 3.0 from the list of object types available. You can now write any kind of formulas or equations by using the equation tool window.

Some other necessary commands



By using Line spacing commands, the distance between sentences can be arranged.(Single space, Double Spaceetc.)For this command, from Format drop-down menu, Paragraph menu dropshould be selected and from there line spacing can be arranged. By using Effect commands, Superscripts and Subscripts can be dropwritten. For this command, from Format drop-down menu, Font menu should be selected and from there Effects can be arranged. By using Footnote command, Some necessary footnotes can be written. For this command, from Insert drop-down menu, dropFootnote menu should be selected. By using Header and Footer commands, Some texts can be written to the top or bottom of your sheet.(such as date, nameetc.) . For this command, from View drop-down menu, dropHeader and Footer menu should be selected.

FORMATTING

Formatting
Before you start typing your papers, you should do all the formatting. I. PAGE SETUP: Make sure that page is 1 inch margins. SETUP: margins.
Step 1: Click on FILE drop down menu Step 2: Click on PAGE SETUP Step 3: Click on MARGIN tab

Step 4: Make sure that top, bottom, right, and left are 1 and not 1.25 Step 5: Click OK

ii.DOUBLE SPACE: Before you type your paper, you want to make SPACE: sure you double space Step 1: Click on FORMAT Step 2: Click on PARAGRAPH

Step 3: under LINE SPACING, click on DOUBLE SPACING Step 4: click OK, or click on LINE and PAGE BREAKS (see below)

III. HEADER on papers with more than one page.

Step 1: click on VIEW drop down menu Step 2: click on HEADER AND FOOTER Step 3: place your cursor in the box that says HEADER, not footer.

Step 4: click ALIGN RIGHT

Step 5: TYPE your LAST NAME only

Step 6: Press the SPACE BAR once after your last name Step 7: press the # INSERT PAGE NUMBER button.

Step 8: press the CLOSE button on the Header and Footer toolbar

EXCERCISES : HEADER & FOOTER

PAGE SETUP

EDITING TEXT
Typed document can be edited with different font and size. Open your document > Click Edit menu > Click Select All Click Format menu > Click Font

Choose Font, Font Style and sizes > Click OK

Changing Font Color, Underline style, underline color and Effects

USING FORMAT PAINTER Format Painter is the fastest way to copy format from one text to another.

MY NAME IS NORA
MY NAME IS LILY

USING FORMAT PAINTER

MY NAME IS NORA MY NAME IS LILY

TABLE Table can be create using 2 method : Using Menu Using Icon

1. Using MENU Click Table menu > Insert > Table

Insert number of columns and row

AUTO FORMAT

TABLE BORDERS USING MENU Click inside the cell Click Format menu Click Borders and Shading

Choose Table border in Style menu list

Adding Columns and Rows Select columns and rows > Click Table menu > Click Rows and Columns

MAKING TABLE USING ICON

Insert Table

Click and drag the boxes with desired sizes of your table

TO MAKE THE BORDER VISIBLE

Select the cell which borders that you want to visible Click Borders Icon Click Inside Borders Icon Click Outside Borders Icon

ADDING COLUMNS AND ROWS

Select the cell which you want to add row or column

Click Icon Insert Row

Click Icon Insert Column

ADDING GRAPHICS

CLIP ART

Type your search item in this search text box:

WORD ART WordArt is a collection of style that usually used into a publication and document Click Insert menu Click Picture Click WordArt

Select a WordArt style :

Type the word inside the Edit WordArt box, setting word style and size > Click OK

AUTOSHAPES Autoshapes is a collection of shapes that can be places into document.

Collection of Shapes :

With AutoShapes, you can draw different and unique object such as :