MANAGEMENT INFORMATION SYSTEM

What is Management. ? Management is the art of directing human and material resources in the attainment of specific goals It is an art of getting things done through others It is the process through which educational Managers, Planners and administrators identify organizational problems and attempt to resolve them

ELEMENTS OF MANAGEMENT
Planning Organizing Coordinating Controlling

LEVELS OF MANAGEMENT

Top Management (Strategic ) Middle Management (Tactical views) Operational Management (Normal activities)

INFORMATION

When data or facts are filtered through one or more processes become information Processed data when presented in some useful form is called information Information is the blood of an organization Without proper flow of Appropriate Accurate and Relevant information management cannot take decisions

Data ---------- Compute------------- Information-------------Manager-------------------------- Decision

Data Stored facts Inactive(only exists) Gathered from various sources

Information Presented facts Active (enables doing) Transformed from data

CLASSIFICATION OF INFORMATION
By Source By nature By level By time By frequency By use By form By occurance

CHARACTERISTICS OF GOOD INFORMATION RELEVANT ACCURATE COMPLETE UNDERSTANDABLE

SYSTEM System is a set of procedure involving (people, equipment, information) and that processes input to produce output. System is a functional unit a set of elements joined together for a common objectives Major components of the system Input..>Process..>Output

MANAGEMENT INFORMATION

It comprises data and information necessary for making management decision and is generally derived market trend reports, sales analysis, cost benefit reports, business information reports, research reports, specially prepared for management purposes.

MANAGEMENT INFORMATION SYSTEM

MIS is any organized approach for obtaining relevant and timely information on which to base management decisions MIS is defined as formal system for providing management with information necessary for decision making effectively. MIS facilitate the decision making process and enable the organizational planning, control, and operational functions to be carried out MIS is integrated techniques for gathering relevant information from whatever source it originates and transfer it into useable form for decision making by the manager.

NEED AND IMPORTANCE OF MIS IN EDUCATIONAL PLANNING

For solving administrative problems such as payment of salaries, Control of funds, invoicing and accounting. MIS has been found useful in organizing school transport network with maximum efficiency, in solving complex problems of organization and in planning and building.

USE OF MIS IN MANAGEMENT MIS is a three stage process data generation, data processing and information transmission Proviides specialised and technical kind of information for the concerned managers The real time rquirements, frequency of requirement accuracy requirement, data reduction requirement, storage requirement etc. Reduces overlead of information

USE OF MIS IN EDUCATIONAL PLANNING

Management provides information on past present and project future Information on relevant events inside and outside the organization The MIS facilitate effective implementation of the planning controlling and operational functions. Its important task is to deliver the right information to the right people at the right time M.S. Scott Morton has pointed the three levels of reponsibilites for providing information to the Managers 1. Operational 2) Control 3) management

BENEFITS OF COMPUTER AIDED MIS

MIS is not new but is computerization is new. MIS existed long before the advent of the computer. The MIS techniques existed to supply administrators with the information. With introduction of computers new dimensions have been added to MIS such as speed, accuracy and increased volume of data by virtue of which a number of alternatives could be considered in decisions. A properly designed controlled and run information system should result in the following benefits:more effective utilization of resources Increased efficiency of the organization Better direction and administration of the organization Reduction in operating and administration staff of the organization Reduction in operating and administrative cost Income of commercial enterprises, increases profits.

SOME EXPERIENCES OF MIS IN PAKISTAN

MUST 1980-83 to enhance decision making problem solving capabilites of educational planners and administrators FEMIS information to planners, reseachers, policy makers, administrators, monitors and other data users for enlghtend decision making, pragmatic strategies planning, efficient administration and effective monitoring and evaluation.

DIFFERENT MODULES OF MIS SMI PMI CMI LCMI PFMI CESMI EPREMI

REASONS AND PROBLEMS FAILURE /NON IMPLEMENTATION OF MIS IN PAKISTAN Non involvement of the Managers Communication gape between management & Data process personnel The information is put in by the system analysis rather than manager Lack of use of terminals installed in the Managers office