College Erp

A Comprehensive ERP Solution for Colleges

TOP REASONS TO BUY

College Management ERP is is totally computerized management with internet/intranet based application It is a browser based application can be extended to any number of PCs in the intranet without any hassles Reduces a lot of manual work, and is also very user friendly Reduces scope for errors Easy maintenance & management of data No or least hardware upgrade required Made in a very generalized way so that any changes in the institution's functionality can easily be incorporated

TOP REASONS TO BUY

Report feature is easy with retrieval of data on desired format There is no direct access on the data base which makes the system crash proof Zero redundancy in managing the entire institutions records as the data base is centralized Saves man hours and money in lots of communication aspects and in gathering and managing information Single solution handling everything saves lots of investment in different software and management issues Application is fully compatible for integration with Biometric Devices, Barcodes & RFID

Main Modules
 Admin Module  Library Module  Student Admission & Fee Module  Student Login Module  Faculty Login Module  HR Module

Main Modules
 Transport Module  Finance/Accounts/Payroll  Stock/Store Module  SMS Plug-in  College Website  Alumni Website

Admin Module
This module is to be operated by System Administrator to create all masters & other setting as per requirements of institution  Master creation like program, course, syllabus, session, fee heads, etc.  User roll management - user wise, department wise etc.  Create Department Admin like student Fees Admin, Library Admin, Payroll Admin, Account Admin etc.  Circulars & notices management  News Manager

Admin Module

Recording all the department activity

Add holiday calendar Sending emails and SMS to students & faculties

Taking data backup

Library Module
College library management module will offer a perfect solution to automate the college library. This library module can file, search and print all kinds of media including books, magazines, newspapers, records, software, audio, CD's, DVD's and video albums and many more. It will also maintain all acquisition register, stock register, reports etc

 Group Master
Easily categorized books according heads like computer science, mechanical, chemical electronics etc. also manage magazine, audio CD's, video CD's, DVD's etc.

 Fine Master
Fine according member types like student, faculty, staff etc.

 Book Bank Master

Books details Book Stock Damage, destroy, lost etc

Library Module
 Membership information
Students Faculty

Staff

 Transaction Master
Issued and return books Fine management Book Submission Reminder

 Others
E-books & E-catalogue Supplier & Publisher Reminders to student & teacher Book almirah & rack management Library Stock Report Student Library Report Faculty Library Report

 Reports

 Download reports in excel format

Student Admission & Fee Module

Student record management module is for managing the entire data related to students. Teachers have capability to access their student information using this application.
 Manage Student
Add new student details Edit student details

 Student Attendance
Daily Period wise/course

Manage Fee
Add/Edit fee

Student Admission & Fee Module

View Student
Fee submitted Fee not submitted Fine Discount Scholarship

 Manage Course and batch

Allot batch Shift batch

 Examination Results  Print mark sheets, certificates & admit cards  Organize exam schedule for different programs  Add lecture schedules  Time Table of Teacher  Export data in excel format

Student Login Module

This is a login for students to view all data related to them
 Viewing & downloading the following
Attendance Lecture schedule Syllabus Course material Term papers Assignments Exam schedule Certificates & admit cards Mark sheet Fee details Holiday calendar Question bank

Student Login Module

 Send emails to faculty & other students  Forum to share views  News bulletin  Evaluate teacher  Leave application  View library books allotted to them  Library Book searching & reservation

Faculty Login Module

This is a login for faculty members to view all data related to them
 Viewing the following Attendance Lecture schedule Syllabus Course material Exam schedule Student Mark sheet Holiday calendar Access Salary Information

Faculty Login Module

 Adding students grades & marks  Add student attendance  Adding assignments  Send emails to faculty & other students  Download salary slips  Leave Management  View library books allotted to them  Library Book searching & reservation

HR Module
With HR management module, all the information of college staffs will be organized along with their full details. This software will assist in maintaining proper record of staff attendance, pay slip, salary register etc.  Job openings / advertisement generation  Applicant data bank  Short listed candidates  Interview letter / interview result  Selected candidate list / waiting list  Daily staff attendance

HR Module
 Leave setting  Leave sanctioning  Reports
List of Advertisements List of Short listed Candidates List of Candidates Waiting List Employee Particulars (Official & Personal)

Transport Module
College transport management module will make the process of assigning & maintaining the buses and other vehicles easier. This module will keep the records of transferring or interchanging of bus routes, list of students using conveyance, list of students of a specific route name wise and class wise etc.
 Vehicle Master
Vehicle details (number, model, registration etc) Transporter detail

   

Route Master Driver details Vehicle maintenance and fuel Staff / Student Detail

Hostel Module
Hostel management module will offer a full featured system to efficiently manage the entire residential facility in the institute. Reducing the staff & paper works, this hostel module will keep the updated records of students, their meal, lodging, transfer room and other facilities.
 Building information
Hostel name and type (Girls, Boys or Staff etc) Hostel location Number of floors and rooms

Hostel Module
 Room information
Room strength Room assets and details Room facilities

 Student information
Student details Room allocation/availability Room shifting

 Mess bill collection & Hostel bills  Master Maintenance Charges and Repairs  Daily expenses of Hostel Visitor Record

Stock / Store Module

The stock management module will help to maintain all records of college stock. This stock module will handle all type of transactions concerning purchase, storage and issue of all stock items to department.
    Supplier master/Vendor master Item Master/Material Master Purchase request Purchase order/order placing

Stock / Store Module

 Purchase order amendment  Goods received / Goods Return  Goods issued  Invoice Master  Stock Transactions report date wise  Stock Requisition report  Stock Purchase Order  Purchase orders report

SMS Plug-in
SMS based interactive system is a Oneway information broadcasting tool to provide Institute/ Organization related information to the students/ parents/ visitors/staff on their mobile phones using SMS facility. SMS tool is very interactive and robust system to get information on the mobile phone as and when required. This application software allows full resource sharing and integration with the existing database.  Registration and Admission Interview Dates of Registration Confirmation of Admission  Fee Alerts Details of the current fee due Fee payment Reminders to defaulters Confirmation of fees paid

SMS Plug-in
 Result Alerts
Exam Date Information Summarized Result Information

 Library Alerts
Books Due/Overdue Information New arrivals Information

 Special Announcements
News / Events information Customized wishes Holidays information Urgent alerts to parents/students Alerts for Salary credit to bank account Deduction of TDS Alerts for Income Tax form submission/ last dates, etc Information to All/Selected Staff members for Meeting

 Payroll Alerts

College Website Module

College Alumni's can register themselves batch wise & update their details. They can view the details of their batch mates & interact with them. Faculties can also add themselves. This is linked with the college website.
 .ac.in / .edu.in domain registration  Up to 1000 emails hosted on our own server with each mailbox capacity of 7gb  Static pages with optional flash components  News and events page on website with admin page to update them  Events & gallery module with admin  Dynamic page linked with HR module for updating job vacancies  Form linked with HR module for people to submit their resumes.

Alumni Module
 Events & gallery module with admin  Separate login's for all alumni's  Alumni's can update their profile with current job & residential positions & can also upload photographs.  Option to upload batch wise photographs Alumni's can see all their batch mates & can search for other batch students  Newsletter module for the website administrator to circulate news & events details to all registered alumni's

Thank You