PROJECT CHARTER

4/12/2012

MARIA CECILIA G. CANTOS DONABELL S. HERNANDEZ

Project Management Processes

Project vs. Product Management

Project Management Processes and ITPM Phases

Project Management Process Groups

Initiating Planning Executing Monitoring and Controlling Closing

Project Integration Management

Project Plan Development

Constraints and Assumptions Tools Work authorization system Status review meetings ensure process in place to evaluate the value of proposed change determine whether accepted change has been implemented include procedures for handling emergencies help project manager manage change

Project Plan Execution

Overall Change Control

Project Integration Management

Seven Processes for Project Integration Management

Developing the Project Charter Develop the Preliminary Scope Statement Develop the Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Integrated Change Control Close the Project

The Project Charter

Project Charter and baseline project plan provide a project governance framework for carrying out or executing the IT project. Together with the baseline project plan provide a tactical plan for carrying out the project. Serves as an agreement or contract between the project sponsor and team.

The Project Charter

Documents the projects MOV Defines the project infrastructure Summarizes the details of the project plan Defines roles & responsibilities Shows explicit commitment to the project Sets out project control mechanisms

What Should Be in a Project Charter?

Project ID Project Stakeholders Project Description MOV Project Scope Project Schedule (summary) Project Budget (summary) Quality issues/standards/requirements Resources Assumptions & Risks Project Administration Acceptance & Approval References Terminology (acronyms & definitions)

Project Planning Framework

Framework is part of the IT project methodology and provides the steps and process necessary to develop the detailed project plan that will support the projects MOV. A project plan attempts to answer the following questions:
What

needs to be done? Who will do the work? When will they do the work? How long will it take? How much will it cost?

Project Charter Template

Project Planning Framework Defining the MOV

Project Planning Framework

The MOV entails finalizing the definition of and agreement on the projects measurable organizational value. Define the Projects Scope includes the products or services to be provided by the project and includes all of the project deliverables. Basic processes include:
Planning

Definition
Verification Change

Control

Project Planning Framework

Subdivide the Project into Phases Tasks-Sequence, Resources and Time Estimates
Sequence

Resources
Time

Schedule and Budget-The Baseline Plan

The Kick-Off Meeting

Officially starts the work on the project. Brings closure to the planning phase. Communicates to all what the project is about. Energizes stakeholders. Engenders positive attitudes.

Additional Info

Project Charter: How Important Is It?

Josh Nankivel, PMP, a trainer and principal of pmStudent, said that A project charter should also serve as an executive overview of your project, one that any new executive can reference to evaluate it. A good project charter can help save you from unnecessary scrutiny or having your project shut down because some executive didnt see the business value in it from their perspective.

Josh also states, I have worked with several project managers who ran into funding issues because a particular director or executive who saMid they would fund a project from their budget didnt come through. The project charter should clearly state who is responsible for funding, and they need to sign it, too!
Josh Nankivel (2010). Project management student. Project charter: how important is it?. Retrieved November 24, 2010 from http://pmstudent.com/project-charter-how-important-is-it/

Does a Project Charter or Project Initiation Document Lead to a More Manageable Project Delivery?

According to Susan de Sousa (2009), a PID is a highly detailed paper which forces a PM to spend time upfront in seriously thinking about the deliverables, processes and governance required, before it even starts. A Project Charter is far less detailed and hence requires much less from a PM. It is essentially a quick way for work to get underway fast. She also stressed that , if you are ambitious and want to work on the big, high profile projects then you really have to have a good idea of how to write both documents, quickly and efficiently. Any aspiring PM has to be conversant in writing both a Project Charter and a Project Initiation Document as both are equally valid ways of starting projects. However, as with many things, completing both takes a particular knack and is one which is definitely well worth learning, as having this skill is a great enhancement to any Project Manager career. Susan de Sousa (2009). Does a Project Charter or Project Initiation Document Lead to a More Manageable Project Delivery?. Retrieved November 24, 2010 from http://www.projectsmart.co.uk/does-a-projectcharter-or-project-initiation-document-lead-to-a-more-manageable-projectdelivery.html

An example

This is an example of a Project Charter

What do you really need to know: PROJECT CHARTER

http://www.youtube.com/watch?v=y4x6uQzP2o0

Thank you!