ERP Module For Distribution in a Pharmaceutical Company

Presented by: Arnav Barman 02 Pankaj Bavner 03 Poonam Bhandari 04 Dibyendu Chatterjee05 Shekhar Choudhari 06 Pradip Chondhekar- 07 Ajinkya Dalal-08 Vitesh Damani-09

ERP MODULE
Enterprise Resource Planning:It refer to the software packages that integrate all the data and the related processes of an organization into a unified Information Systems. OBJECTIVES

For Management - To know what is happening in the company To achieve cost control & low working capital

SUBSYSTEMS
1. Master Data Management 2. Order Management 3. Warehouse Management Shipping Billing Pricing Sales Support Transportation Foreign Trade

4. 5. 6. 7. 8. 9.

Master Data Management: Itkeepsinformationaboutallentities,soitcanbemade availabletothedecision-makers. 2)Order Management: a) Sales Order Management: Itmanagessalesoperationsquicklyandefficiently&provide solutionsforthemanagementofquotes,orders,contracts, prices&customerdiscounts. b) Purchase Order Management: Helptomakethecorrectpurchasedecisionaboutquality andprice,includingon-linerequisitioning,Centralizedcontract management,just-in-timeschedulesandvendormanagement.
1)

Warehouse Management
Thismoduleprovidesreal-time informationaboutinventorylevelsacross theenterpriseandtoolstomanagethe dailyoperationsneeds Components of a good Warehouse Management Application include the following: Inventory Planning Inventory Handling Intelligent Location

Shipping
The Shipping module supports the following functions: a) Monitoring dates of orders due for delivery b) Creating and processing deliveries c) Planning and monitoring work lists for shipping activities d) Monitoring material availability e) Packing delivers f) Information support for transportation planning. g) Support for foreign trade requirements. h) Printing and sending shipping output i) Data update in goods issue.

Billing : The ERP systems support billing functions like issuing of invoices on the basis of goods and services, issuing of credit and debit memos. Pricing: Enable the organization to generate documents like quotations, delivery notes, invoices and so on. Sales Support:Sales Support provides an environment where all sales personnel both the field sales people and the staff in the sales office-can contribute to and access valuable information about customers, sales prospects, competitors and their products. Transportation:Transportation is an essential element of the logistics chain. It effects both inward and outward movement of goods. Foreign Trade:In domestic, and increasing, in international trade, you are required by the authorities to adhere strictly to the laws and regulations. The growing tendency towards the formation of trade areas is a further challenge to a company operating on a worldwide basis

PRODUCTION AND DISTRIBUTION

Sales order received-Sales team and marketing team prepares order of goods needed or

CONTD.

Receiving ordered stock & payment to supplier- Raw material is purchased from the vendors, and received by the production department, the received stock is checked through some parameters like packaging, quantity.. Production or Outsourcing- After all the above process exact production process starts and the final product goes through some process like quality assurance, final packaging. Outsourcing is a different process, when the manufacturer doesnt have the ability to produce certain amount of products, certain type of products, then they outsource the product from the other manufacturers. Distribution- When the product gets ready by all aspects, then it is send to the market by certain distribution process.

CHANNELS OF DRUG DISTRIBUTION

DISTRIBUTION

In the normal distribution process in pharmaceutical the distribution manager who looks after all the distribution process sends the required data to the logistic department and logistic department prepares files to save that data.

Stock Master:- Stock master is the data file which gives you an idea about material. The batch no, quantity supplied, quantity rejected, etc can be found out in stock master file. Customer Master:- Customer master is the data file which gives you an idea about where the stock is supplied. The name of the chemist or stockiest, its drug license number, how much quantity is supplied to a particular chemist or stockiest, which transporter is permitted to transfer the material, etc.

Logistic Department
Distribution Manager

Stock Master

Customer Master

Business Description
Sales order ( SO )

Salesorderisanorderissuedbyabusinesstoacustomer. Asalesordermaybeforproductsand/orservices. Broadly,thefulfillmentmodes,basedontherelationshipbetweentheorderreceiptand

production,areasfollows: Digital Copy-Whereproductsaredigitalandinventoryismaintained ClicktoeditMastersubtitlestyle withasingledigitalmaster.

Build to Stock -Whereproductsarebuiltandstockedinanticipationofdemand. Build to Order -Whereproductsarebuiltbasedonordersreceived. Configure to Order -Whereproductsareconfiguredorassembledtomeetunique

customerrequirementse.g.Computers

Engineer to Order -Wheresomeamountofproductdesignworkisdoneafter

receivingtheorder

Bill of Material

Alistthatspecifiesthepartsusedtobuildaproduct. Mustbeincludedwiththeproductbeforeshippingittoamerchandiser,client,or Designedtoensureyourorganizationhascompletecontroloverproductstructure. Thismoduleensuresthatengineering,production,purchasingandorderprocessing

buyer.

areusingthesameinformation.

Purchase ordering ( PO)

Commercialdocumentissuedbyabuyertoaseller,indicatingtypes,quantities,and SendingaPOtoasupplierconstitutesalegaloffertobuyproductsorservices.

agreedpricesforproductsorservicesthesellerwillprovidetothebuyer.

AcceptanceofaPObyasellerusuallyformsaone-offcontractbetweenthebuyer andseller,sonocontractexistsuntilthePOisaccepted.

Purchase Requisition

Apurchaserequisitionisanauthorizationforapurchasingdepartmenttoprocure Itisoriginatedandapprovedbythedepartmentrequiringthegoodsorservices. Itcontains

goodsorservices.

Adescriptionandquantity. deliverydate. accountnumber. theamountofmoneythatthepurchasing. namesofsupplysources.

Apurchaserequisitionisownedbytheoriginatingdepartmentandshouldnotbe

changedbythepurchasingdepartmentwithoutobtainingapprovalfromtheoriginating department.

Cont

Production Distribution.

Channels of Distribution: Distributor Retailer Advertisement

OUTSOURCING
Process
Warehouse manager 1 Supplier Supplierstock data

Preparing tender

Tender Request supplier

Warehouse Manager

Stockdata

Give order

Providing order

STOCK FILE MASTER DATA Batch No.

Stock order book Address-C&F-Stockist-Chemist. Quantity manufactured. Manufacturing Lic. No. Safety stock. Frequent distribution Expiry date of the stock Storage conditions of medicines

STOCK TRANSACTION DATA

Geographical demand for the product Stock movement Present stock quantity Current stock value Stock allotment to orders Re-order level Rejected items Damage items

Data Flow Diagram

To summarize

Speciallydesignedanddevelopedfor pharmaceuticalmanufacturing. Reducedimplementationcost. Reducedimplementationtimeframe. RegularupdatestoensurelatestCompliance.

The road map for Tomorrow...

h T

n a

y k

u o

. ..