MS Excel

Microsoft (MS) Excel is a powerful spreadsheet program that is easy to use and allows you to store, manipulate, analyze, and visualize data. . Excel stores spreadsheets in documents called workbooks.
Each workbook is made up of individual worksheets. When you open Excel, by default it will open a blank workbook with three blank worksheets

Excel Window Components

Spreadsheet Terminology
Spreadsheet: An electronic spreadsheet software is commonly known as a spreadsheet. It can be used to solve a large variety of problems related to numeric computations, data analysis and modeling. Worksheet: The part of the spreadsheet used for entering data along with the data filled in it is called worksheet.

Workbook: A file which contains multiple worksheets is called a workbook.

Rows and Columns: A worksheet consists of a grid of rows and columns.Each row is identified by a row number and each column is identified by a column label.The row number and column labels are unique. There are 65536 rows and 256 columns in Excel.

Cell: The intersection of a row and a column is known as a cell. Data is entered in the cells of the worksheet. Cell Address: Each cell has a unique cell address which can be specified by a combination of its column label and row number.

Range: A rectangular block of contiguous cells is known as a range.

Cell contents: The entry in a cell can be of any one of the following types. a numeric value, such as 46, 199, 6566689 a string, such as Sudhir,Rahul

a formula, such as =(B5+C5+D5)

Working with Excel

There are some basic operations that are required to work with a spreadsheet. These are listed below: Opening a worksheet Moving between cells Typing and editing the contents of a cell

Saving a worksheet
Printing a Worksheet

Advanced spreadsheet features

Formatting : Spreadsheets provide facility to format the worksheet. Graphical presentation of data: Spreadsheet packages provide facilities for presenting the data in a graphical form. Various types of graph such as bar graphs, pie charts, line graphs etc. are supported by most of the spreadsheet programs.

Database Management : most spreadsheet package provide basic database management capabilities where data can be properly organized and managed.
Scientific and commercial functions: Spreadsheet package provide a powerful set of functions for performing complex scientific and commercial computations.

Advantages of spreadsheets
No manual calculations are required. Hence, the chances of errors are less. Also, the computations are performed at a very high speed.

Data can be related through formulas. No manual recalculations is required when any of the data values in the worksheet is changed. Changes can be made as and when required.
Data in the worksheet can be saved, retrieved and printed as and when required.

Data can be presented in a graphical form.

Complex computations can be performed with the help of functions.

Creating a workbook
Select New from the File menu or click on New button on the standard toolbar. You can also press CTRL+N for creating the new workbook.

Enter Data in the Worksheet

Select the cell in which data has to entered
Type the data (text, formulas, dates, etc.) Press enter to complete the cell entry

Use TAB key, arrow keys, or ENTER key to navigate among the cells

Entering Formulas

A formula is a mathematical expression that calculates a value. In Excel, formulas always begin with an equal sign (=).
A formula can consist of one or more arithmetic operators.

Using AutoSum Button

Select the cell
Click the AutoSum button on standard toolbar

Formula Bar
The formula bar displays the address and contents of the active cell The formula bar can also be used to enter or edit the data in the active cell.

The formula bar consists of the following parts:

Name Box: display the address of active cell Enter button : Store the content in the cell

Cancel Button : undo an entry typed in the formula bar

Edit Formula Button :allows you to enter formula.

File Menu
1. New : Create a new workbook with three blank worksheets (Ctrl+N)
2. Open : Open an existing workbook (Ctrl+O)

3. Save
4. Save As

: Save the file with .xls extension

: Save the file with other name

(Ctrl+S)

5. Page Setup : used to set the following before start printing Paper size Page Qrientation (Portait / Landscape)

Paper margins (Left/Right/Top/Bottom)

Header/Footer

6. Print Preview: display the preview of document before printing 7. Print : used to print the worksheet or a workbook.

8. Exit

: Quit from Ms-Excel

Edit
1. Undo : cancel the last command action (Ctrl+Z)
(Ctrl+Y) 2. Redo/Repeat : reverse the undo action

3. Cut + paste : Move contents of the selected rage or a cell 4. Copy + Paste : Copy contents of the selected rage or a cell Note : when you copy a range or a cell that contains formula, the formula will automatically changed according to new cell positions : Clearing cells, Rows, or Columns.

5. Clear

6. Delete: Deleting cells, Rows, or Columns Deleting cells is different from clearing cells. When you clear cells, the cleared cells remain in the worksheet only there contents, formats or comments are erased, whereas the deleted cells are permanently removed from the worksheet and surrounding cells shift to fill the space.

7. Delete Sheet : Delete the active worksheet from the workbook

8. Move or Copy SheetMove or copy the selected sheets

9. Fine and Replace: fine the specified word in the worksheet and also allows you to replace with new word

Inserting Menu

1. Cells : Insert a new cell

2. Rows: used to insert a new rows in the worksheet 3. Columns : used to insert a new Column in the worksheet 4. Worksheet: insert a new worksheet in the active workbook

5. Chart: Start the Chart Wizard, which guided you through the steps for creating an embedded chart on a worksheet

Filling Adjacent cells and creating series

Excel lets you copy the contents of one or more adjacent cells into a range of cells and create a series by generating a sequence of values in a particular order.

When you copy selected range, a fill handle appears in the corner of the selection. The fill handle is small black square which appears at the lower right corner of the selection. Drag the fill handle to fill the adjacent cells
Drag the fill handle with holding of Ctrl key to create series.

Format menu.
1. Cells : format the cell contents of a selected range.

2. Rows: set the row height and hide or unhide the rows

3. Columns : set the width of column and hide or unhide the columns

4. Sheet : rename the sheet, set the background and hide or unhide the sheets

Arranging (sort) the data

Select the range Select Sort from Data menu