Excel Fundamentals

Viorel Dumitrescu
GPSC EMEA

2006 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice

Contents

Basic Operations Filters Formulas Charts

Pivot Table
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Key Points

1. Every column should have a name

2. = sign is mandatory before any formula

3. Dragging is often

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Basic Operations

Insert column / Delete column / Hide column - left click on columns identification letter - right click and choose your action

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Basic Operations

Formatting cells - left click on columns identification letter - right click and choose Format Cells

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Basic Operations

Insert a new Work Sheet - right click on tabs name and click Insert

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Basic Operations

Apply the same properties (format,colour etc) to another cell - click on source cell, click on Format Painter tool, click on destination cell

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Basic Operations

Convert from Number to Text issue

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Contents

Basic Operations Filters Formulas Charts

Pivot Table
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Filters

Set filters

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Filters

Click on to show you different functions

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Filters

Click on (Custom) for different AutoFilter features

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Filters

Colour is different when a fiter is active

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Filters

Set Advanced Filter

Important feature Unique records only

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Contents

Basic Operations Filters Formulas Charts

Pivot Table
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Formulas

There are 2 ways of entering formulas:

1) Clicking on formula tool

2) Typing the formula directly in the cell (dont forget to put = first)

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Formulas

Concatenate

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Formulas

Vlookup (simple version)

Click on the cell to lookup Select the range in which you lookup the value Type 1 Type False

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Formulas

Vlookup (complex version)

Click on the cell to lookup Select the whole range of cells in which you lookup the value

Type the number of the column you wish to appear Type False

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Formulas

IF
The logic in typing the formula is: IF(condition,true part,false part) Lets take the table below. If we have MRP code F42 then we want to appear Solectron, if not, Not Solectron In cell C2 we type: =IF(B2=F42,Solectron,Not Solectron)

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Formulas TIPS

Copy -> Paste Special -> Values

To secure the results after applying a formula you need to Paste it Special as Values. In this way the results will not suffer if the source will change. Also the system speed will increase when working with heavy excel files.

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Excel Fundamentals

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Contents

Basic Operations Filters Formulas Charts

Pivot Table
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Charts

Select the cells you are intersted in click on Chart Wizard

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Charts

You can choose different types of chart Option to Preview the chosen type Click Finish

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Charts

If you right click on the chart and go to Chart Options you can modify it

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Charts

Select Value to insert it above every bar

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Contents

Basic Operations Filters Formulas Charts

Pivot Table
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Pivot Table

Pivot table feature is very helpful to organize data in different views

Select all by clicking on tables top-left corner, Data->PivotTable and

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Pivot Table
- click Next -> Next -> Layout
Drag and drop fields onto Page, Row, Column and Data

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Pivot Table
- When dropping fields onto DATA, the default option is Count. If you
will need to SUM, then double click on it and change it properly

Click OK

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Pivot Table
- You can Drag other fields afterwards

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Pivot Table
- For viewing the details behind one Tower (as seen below) just
double click on its value

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Contact

For any questions regarding this training contact Viorel Dumitrescu

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2007 Hewlett-Packard Company