DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : Dr.T Narayana
Designation : HCCP
Branch : DCCP
Institute : Govt. Polytechnic, NELLORE
Year/Semester : I Year
Subject : Computer Fundamentals
Sub. Code : CCP-105
Topic : MS WORD – Word Processor
Duration : 100 Mts.
Sub Topic : Functional aspects of
formatting a standard toolbar
Teaching Aids : Screens & Pictures

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 OBJECTIVE:

On completion of this period, you would be able to

understand

Functional aspects of each tool bar in Microsoft Word.

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 RECAP

 Advantages of Word processing

 Various methods of Starting MS Word
 Layout of Microsoft Word

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FUNCTIONAL ASPECTS OF
FORMATTING TOOL BAR
• Font
• Bold
• Underline
• Justify
• Italic
• Bullets
• Standard tool bar
• Numbering etc

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 FORMATTING TOOLBAR
font Font Italic
size

alignment Bullets and Colour

numbering selection
Font Bold
style Underline

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FONT
Changes the font size of the selection
Format  Font
Shortcut :
Ctrl + Shift + F

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Different sample fonts available in
Microsoft Word

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STYLE
Normal

 Applies a style
Format  Font Fontstyle

 Shortcut :
Ctrl +Shift +S

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 FONT SIZE

20

Changes the font size of the selection

Format Font Size
 Shortcut :
Ctrl+Shift+P

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BOLD
B

Makes the selection Bold

Format Font  Font Style
 Shortcut :

Ctrl+B

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 ITALIC

Makes the selection Italic

Format Font  Font Style
Shortcut :
Ctrl+ I

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UNDERLINE

Formats the selection with a continuous

underline.
Format  Font Effects
 Shortcut :
Ctrl+ U

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LEFT ALIGNMENT

Align the Paragraph with left Indent

Format  Paragraph  Alignment

Shortcut : Ctrl+ L

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CENTRE ALIGNMENT

Centers the Paragraphs

Format  Paragraph  Alignment
Shortcut : Ctrl+ E

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RIGHT ALIGNMENT

Align the Paragraphs with right indent

Format  Paragraph  Alignment

Shortcut : Ctrl+ R

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JUSTIFY

Align the Paragraph with even left and right ends.

Format  Paragraph  Alignment
Shortcut : Ctrl+ J

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 NUMBERING
1
2
3

Creates numbered list based on the current defaults

Format  Numbering

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BULLETS
•…
•…
•…

Creates Bulleted list based on the current defaults

Format  Bulleting

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LINE SPACING

This can be made available in the

menu and if we click on particular item
it gives the selected line spacing as
shown here

 It is used to give space between the lines

 Generally the line spaces will be 1.0, 1.5, 2.0

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STANDARD TOOL BAR :

 The functional aspects of standard Toolbar are:

 New, open
 Save, Save As
 Print, Print Preview
 Cut, Paste
 Redo, undo etc

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 OVER VIEW OF STANDARD TOOL BAR

New Save Print Insert More

A A paste Redo
file Hyperlink buttons
file file

Copy

Open an
Email Print Help
existing
Preview
document

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NEW:

 Creates a new document based on

normal template
File -> new
or
Ctrl + n

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OPEN

 It is used to open an existing document

template
Alternatives:
File -> open
or
Ctrl + o

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SAVE

 It is used to save the active document or template

Alternatives:
File -> save
or
Ctrl + s

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SAVE AS

 It is used to save the document in the required location

 It will also create another copy of document
File -> save as

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PRINT

 Prints the open file

 file  print
or
 Ctrl+p

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PRINT PREVIEW

 It is used to see the preview of a given document when

printed on the paper
 file  print preview

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CUT:

 Removes selected content and places it on the clipboard

 edit  cut
or
 Ctrl+x

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COPY

 Makes a duplicate (or copy ) of the selected content and

places it in clipboard
• edit  copy
or
Ctrl+c

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 PASTE

Use this button to place the contents of the clipboard in any

desired location within a open file.

edit  paste
or
Ctrl+v

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UNDO

Reverses recent commands

Edit  Undo
or
Shortcut  Ctrl+Z

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 REDO

Reverses the action of the

Undo command
Edit  Repeat
or
Shortcut : Alt +Shift+ Back space

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AUTO FORMAT

Automatically formats the text by applying styles

from an attached template
Format  Auto format
or
Ctrl+K

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INSERT ADDRESS

Insert Address
Inserts an address from address book

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 INSERT TABLE

 It inserts a table
It can be selected from the
standard tool Bar .
Alternatives:
Table -> Insert Table

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SPELLING

 It is used to check the spelling in the active document.

Tools Spelling
or
Shortcut F7

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BORDERS

 shows or hides the border tool bar

 Format -> border

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INSERTING A MICROSOFT EXCEL
WORKSHEET

 Inserts a Microsoft Excel Worksheet

It can be selected from the standard tool Bar

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COLUMNS

 Changes the column format of the selected

sections.
 It consists of different columns like 2 columns/ 3
columns

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FORMAT PAINTER

 Copies the formatting features of selected text to another

specified location
 Alternatives:
 Ctrl + shift +c

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DECREASE INDENT

 Decreases or demotes the selection by one level

 Format -> paragraph ->indenting

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INCREASE INDENT

 Increases or promotes the selection by one level

 Format -> paragraph ->indenting

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DRAWING

 Shows or hides the Drawing toolbar

ZOOM CONTROL

200%

Scales the editing view (zoom)

Alternatives:
view -> zoom

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Any Questions …

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QUIZ

1. The name of the tool bar which can help change

fontstyle is
b) Status bar
c) Title bar
d) Scroll bar
e) Formatting bar
Answer:
d

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2. Status bar contains information relating to
a) Margin setting
b) Page, line and column position of cursor
c) Tab setting
d) None of the above
Answer:
b

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Frequently Asked Questions

 Explain standard tool bar.

 Explain formatting tool bar.

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 SUMMARY

In this class , you have learnt

 Functional aspects of formatting and standard toolbars

in Msword

 Various methods of formatting the text and fonts

 Insertion of worksheet left alignment, Right Alignment,

Centering the heading etc.,

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Assignment
• List any ten keyboard short-cut’s used in editing
word documents.
THANK YOU