DEPARTMENT OF TECHNICAL EDUCATION

GOVERNMENT OF ANDHRA PRADESH

Name of the Faculty : USHA RANI JASTY
DESIGNATION : Sr. Lecturer in CCP
Branch : D.C.C.P.
Institute : Government Polytechnic for
Women,
: Kakinada, E.G. District.
Semester : 3rd Semester
SUBJECT : Computer Packages
Subject Code : CCP – 305
Major Topic : Ms Access
Duration : 50 minutes
Sub Topic : Navigating and Searching using
Form
Teaching Aids : PPT and visuals
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OBJECTIVES

At the end of this period, you would be able

to
 Navigate through database using Forms
 Search through database using Forms

CCP305.28 2
Recap

 Data can also be manipulated while using

Forms
 Records can also be added or deleted
 Records can be added through Record Number
Navigation Box and also Through “Records”
Menu
 Records can be deleted by selecting “delete”
option from “Edit” Menu

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Navigating through table
 Arrow Keys : To move to
required direction
 Ctrl + Right Arrow key : To move to last
record
 Ctrl + Left Arrow Key : To move to first
record
 Ctrl + PgDn Key : To scroll right
 Ctrl + PgUp Key : To scroll left
 F5 : To Record Number
Navigation box

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 Example – Navigating Keys

Figure 1: Navigating Keys

Navigating Keys CCP305.28 5
To move to a Specific Record

 Click on the Current Record Number

 Enter the Specific Record Number
 Press Enter

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 Example-to go to specific record number

Figure 2: Form
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Current Record number
Searching through table

 Select “Find” Option from “Edit” Menu

 Enter the data in the “Find What” text box
 When data entered ( a string or a number or a
field or a record )
 The record containing the data appears in the
form
 Click on “Find Next” to find another record

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 Find & Replace Field / Record

Figure 3: Find & Replace

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Find and replace dialogue box
SUMMARY

 Navigating through database using forms helps to

manipulate data in the table
 Searching helps to find the required data in the
table

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Frequently asked Questions

1. List the important commands useful for Navigating

through database using forms

3. Explain the procedure to search required record from

table through Form

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QUIZ

1. To move in the form from field to field

cursor keys are used (yes/no)
a) Yes
b) No

answer :a) yes

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Assignment

1) Create a form and do the following after adding

some records
a) Navigate through records
b) Search for specific records

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Thank you

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