DEPARTMENT OF TECHNICAL EDUCATION

GOVERNMENT OF ANDHRA PRADESH

Name of the Faculty : USHA RANI JASTY

Designation : Sr. Lecturer in CCP
Branch : D.C.C.P.
Institute : Government Polytechnic for Women,
: Kakinada, E.G. District.
Year/Semester : 3rd Semester
SUBJECT : Computer Packages
Subject Code : CCP – 305
Major Topic : Ms Access
Duration : 50 minutes
Sub Topic : Action Queries
Teaching Aids : PPT and visuals

CCP305.32 1
OBJECTIVES

On completion of this period, you would

be able to:
 Create Query for Append
 Create Query for Updation

CCP305.32 2
Structure

 Append query – Procedure

 Update query - Procedure

CCP305.32 3
Recap

 In the last period, you learned

 Definition of Query
 Types of Queries
 Creating a Query

CCP305.32 4
Creating a Query for Append
Step 1 Open the database

Figure 1 Showing database window

CCP305.32 5
Step 2
Select “Query Tab and “New” button

Figure 2 Creating query CCP305.32 6

Step 3
Select “Design View” and Click on “OK”

Figure 3 showing selecting Design view

CCP305.32 7
 Step 4
Select the table and click on “Add” and “Close”

Figure 4 showing selection of table for creating query

CCP305.32 8
 Step 5
Select the required field and drag into the field box

Figure 5 showing selecting fields into query

CCP305.32 9
Continued

Figure 6 showing fields selected into query

CCP305.32 10
Step 6
Select “Append Query” option from Query Menu

CCP305.32 11
Step 7
Select “Run” Option from Query Menu

CCP305.32 12
Creating a Query for Updation
 Step 1 - Open the database
 Step 2 - Select “Query” tab and click on
“New”
 Step 3 - Select “Design View” and click
on “OK”
 Step 4 - Add the required table and
Click on “Close”
 Step 5 - Select the required field and
drag

CCP305.32 13
Step 6
Select the “Update Query” from Query Menu

CCP305.32 14
Step 7
Enter the Expression for Updation and enter the
criteria

CCP305.32 15
Step 8
Select “Run” option from Query Menu

CCP305.32 16
 Summary
 Append Query
 To append records of a table to another table
 Select “Append Query” Option from Query Menu
 Update Query
 To update records of a table
 Select “Update Query” Option from Query Menu
 May be done on Multiple tables with the same
procedure

CCP305.32 17
QUIZ
1. What is the query for updating the records of
a table?
ANS : Update query

4. What is the query for appending records?

ANS : Append query

CCP305.32 18
Exam Questions

1) Explain the procedure to Create Update Query

2) Explain the procedure to create Append Query

CCP305.32 19
THANK YOU

CCP305.32 20