DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : A.Ram Reddy
Designation : Lecturer
Branch : D.C.C.P.
Institute : SRRS Govt. Polytechnic, Sircilla
Year/Semester : IV Semester
Subject : Business Correspondence
Subject Code : CCP-404
Topic : Application for a situation
Duration : 50 Minutes
Sub Topic : Form and Contents of an
Application for a situation
Teaching Aids : PPT and Animations
CCP404.39 1
Objectives

On completion of this period, you would

be able to:
 List the contents and form of an application for a
situation

CCP404.39 2
Recap:

In the previous period, you have learnt :

 The application is a letter which is written to

secure a job
 It is of two types
 Solicited application
 Un solicited application

CCP404.39 3
Application for a Situation
Form and Contents of an Application for a
Situation.

 An application for a situation though is a

business letter does not contain the heading
 They may however contain the following
contents

CCP404.39 4
Form and Contents
Heading:
 This simply consists of the words “Application for
the post of ( )
 The brackets should contain name of the post
 Heading should be written in the centre at the
top of the page after leaving three or four lines of
the top

CCP404.39 5
The Writer’s address and Date:
 Generally, the writer’s address is written at the
right hand top corner of the paper
 The date invariably forms a part of the writer’s
address
 The writers address should begin with “from” in
the next line

CCP404.39 6
 Contd..

 This would then require writing ‘To’ before writing

the inside address
 Also, in this case, the date is written at the end of
the letter, beginning with the left hand margin and
on the same line where complimentary close is
written

CCP404.39 7
MODEL – I:
APPLICAION FOR THE POST OF TYPIST

Date:4-5-
2007.
From:
D.Sampath,
4-5-67,
Gandhi Nagar,
Sircilla,Karimnagar Dist.

 When this model is chosen, the next item in the

applications viz; Employer’s address should be
preceded by the word ‘To’.

CCP404.39 8
 Contd..
Inside Address:
 This depends upon whether the application is in
response to an advertisement or is an
unsolicited application.
 If it is in response to an advertisement – The
advertisement may contain the name
 (i.e., the position and not the personal name) of
the Officerto whom the letter is to be addressed.
 In that case, the inside address will start with the
status name of that Officer.

CCP404.39 9
 Contd..

Employer’s Address: Next employer’s address

should be written fully. It should be preceded by
the word ‘To’ as shown on the following example.
To
The Personnel Manager.
Kesoram Cement Factory (Pvt) Ltd.,
Basanthnagar,
Karimnagar Dist.

CCP404.39 10
 Contd..

Employer’s Address:
 Some times the advertiser does not mention the
name of the Office to whom the application is to
be addressed,
 Nor is there any identification of the advertiser
 The advertisement simply contains Box or Bag
Number to which the application is to be sent
 In such case, the inside address would be:

CCP404.39 11
 Contd..
Employer’s Address:
The Advertiser, (If the post office box or bag
Post Box No.1134, number is given )
New Delhi – 100 001

The Advertiser, (If the post office box or bag

Post Bag No.1562, number is given )
New Delhi – 100 001.

The Advertiser, (If box number of the

newspaper is given)
Box No.1562,
Deccan Chronicle,
Hyderabad.

CCP404.39 12
 Contd..

Salutation: This in most of the letters is written

as ‘Dear Sir’ or ‘Dear Madam’ ‘Dear Sirs’, but
under no circumstances should be ‘My Dear Sir’.

CCP404.39 13
Body of the Letter: This is the main part of an
application letters. This consists the following parts:

 Subject:- This is written just like in a business

letter and contain a brief note on for what post is
the application being written.

CCP404.39 14
 Contd..

 Reference:- This should refer to the advertisement

in response to which the application is being
written
 It consists of the News Paper or the Magazine in
which the advertisement had appeared
 The number and date of the advertisement

CCP404.39 15
Introductory Paragraph:

This is the first paragraph. This should state the

following points:

 How the applicant has come to know about the

post
 That he is eligible for the post
 That the purpose of writing the letter to get the
post

CCP404.39 16
Introductory Paragraph: The purpose of letter is
to get the post. Some examples of introductory
paragraphs of both solicited and unsolicited
applications are as follows:
 I request your favourable consideration of my
qualifications for the position of -----with your firm
advertised in The Hindu, dated-----
 Your advertisement in the New Indian Express
dated-----for the position of a Senior Accountant
suits my qualification and experience

CCP404.39 17
 Contd..

 With reference to your advertisement in the Free

Press Journal of 7th February, 2008, I wish to
apply for the post of---------------
 In response to your advertisement-------etc.,
 Referring to your advertisement in------etc.,
 I have seen your advertisement in New Indian
Express, dated 24th February, 2008. I apply for
the post of an Accountant advertised through the
above advertisement as I am qualified to apply for
the post
CCP404.39 18
 Contd..

 Please accept my application for the post of

Medical Representative advertised by you
through your advertisement in the Hindu, dated
26th February, 2008
 Through a source of mine, I have learnt that the
posts of Clerk-cum-Typists are vacant in your
Organization. I am applying for one of those
posts

CCP404.39 19
 Contd..

 I have reliably learnt that you are looking for an

efficient Secretary to assist your Dy. General
Manager (Sales). I am by virtue of my
qualification and experience competent to hold the
post

CCP404.39 20
Summary
So far we have discussed about:
 Application for a situation
 Form of application contains the following:
 Name of the writer
 Date
 Address
 Inside address
 Salutation
 Introductory paragraph
CCP404.39 21
Quiz:
1. Inside address means:
a) Address of the Employee.
b) Address of the Employer.
c) Address of the Company.
d) All of the above.

CCP404.39 22
 Contd..

1. Employers address may contain:

a) Post Box Number.
b) Post Bag Number.
c) Box No. in case of News Paper.
d) One of the above.

CCP404.39 23
Frequently Asking Questions

1. What is Inside Address? Explain in detail.

2. Write about Heading.

3. Explain about the Subject and Reference.

CCP404.39 24
Assignment:
1. Write different forms of Inside Address.

2. Explain about the Introductory Paragraph.

CCP404.39 25