Global Trends in The Design and Implementation of Financial Management Information Systems

lCClM lCClM WlnLer Conference WlnLer Conference
G|oba| 1rends |n the Des|gn and Imp|ementat|on of G|oba| 1rends |n the Des|gn and Imp|ementat|on of
I|nanc|a| Management Informat|on Systems I|nanc|a| Management Informat|on Systems
Cem Cem uener uener
uecember 3 uecember 3 7 2011 7 2011
WashlngLon uC WashlngLon uC
Contents
- FhIS termInoIogy
- FhIS Study: 25 Years of W ExperIence on What Works and What 0oesn't
ey fIndIngs of the study, and FhIS prerequIsItes
Suggested FhIS desIgn ImpIementatIon methodoIogy
- Current status of TreasurylFhIS projects
- Trends In FhIS projects
TransItIon to Integrated FhIS soIutIons
IntegratIon of budget and treasury systems
ExpansIon of FhIS capabIIItIes for spendIng unIts (web portaIs)
ImprovIng transparency: dIscIosure of InformatIon on the web
- FhIS CommunIty of PractIce
uecember 2011 1 1rends ln ueslgn and lmplemenLaLlon of lMlS
ICCFh WInter Conference
D
D
T
What Is FhIS!
sset ] Inventory
Mgmt
rocurement]
urchas|ng
Mgmt of 8udget
uthor|zat|ons
Comm|tment of
Iunds
ayments and
kece|pts Mgmt
Cash
Management
Debt and |d
Management
I|sca| keports
8udget kev|ew
ud|t and
Lva|uat|on
8udget
reparat|on
Po/icy ueve/opment ond
keview
ayro|| Ca|cs
nk Mgmt
Web orta|
ub||sh]Mon|tor
ub||c
Investments
1ax and
Customs
FhIS: F = + T (+ D)
Core Treasury System
(udget ExecutIon)
CeneraI Ledger
AccountIng
0aIIy
DperatIons
Contents
- FhIS termInoIogy
FhIS Study
FInancIaI hanagement
InformatIon Systems
25 Years of WorId ank ExperIence on
What Works and What 0oesn't
AprII 2011
DbjectIve
n conjunctIon wIth the development of a
new World 8ank F|S database In 2010, thIs
World 8ank Study seeks to IdentIfy trends In
the desIgn and ImplementatIon of F|S
solutIons In World 8ank funded projects
(19842010), and share observed/reported
achIevements, challenges and lessons
learned wIth Interested partIes.
FhIS 0atabase (2011)
W8 Iunded 1reasury]IMIS ro[ects
(19842011)
FhIS 0atabase
9 Comp|eted 1]I
as of Nov 2011
32 ct|ve
1]I pro[ects
vg pr[ |mp|
68 years
3 out of 9
Comp|eted pr[
(90 ) resu|ted
|n operat|ona|
1]I so|ut|ons
ey FIndIngs of the FhIS Study
B The oltcal commtment and ownersh oj the borrower matter.
B Success deends on adequate rearaton.
B FMlS rortes and sequencny should be addressed carejully.
B A focus on deveIopIng InstItutIonaI capacIty, earIy In the process, Is crucIaI.
B FhIS ImpIementatIon Is compIex enough to deserve a dedIcated project.
B The type of FhIS soIutIon InfIuences ImpIementatIon.
B The presence of an ICT expert In the WorId ank Team Is Important.
B The totaI number and compIexIty of procurement packages InfIuence
project duratIon.
B FhIS projects dIsburse Iate due to Iarge ICT contracts, compIeted at Iater
stages.
B ICT reIated rIsks need to be cIearIy IdentIfIed durIng project preparatIon.
ey FIndIngs
FhIS PrerequIsItes
PrerequIsItes for FhIS ICT SoIutIons
FunctIonaI aspects
- Improvement of budget cIassIfIcatIon (key segments for fundIng source,
organIzatIonaI, functIonaI, and economIc cIassIfIcatIons, program l
project l actIvIty codes)
- 0eveIopment of a unIfIed chart of accounts, Integrated wIth budget
(economIc) cIassIfIcatIon
- Improvement of treasury sIngIe account operatIons (movIng towards
centraIIzed TSA)
- 0eveIopment of commItment controI and monItorIng mechanIsms
- EstabIIshment of cash management functIons
TechnIcaI aspects
- EstabIIshment of a secure countrywIde communIcatIon network
- PreparatIon of systemldata centers
Human resources
- Presence of a core team of ICT specIaIIsts wIthIn PFh organIzatIons
FhIS 0eveIopment hethodoIogy Years 0 1 2 3 4 5 6 7 8 10
AdvIsory support for PFh reforms
Assess exIstIng ICT skIIIs resources
1. IdentIfy the PFh reform needs of the government (What! Why!)
Assess PFh capacIty practIces
AssIstance In PFh capacIty buIIdIng
TechnIcaI SpecIfIcatIons [ IC docs j
0eveIop ICTle-Cov Strategy
System 0esIgn
2. 0eveIop customIzed soIutIons (How! Where! When!)
0eveIop PFh Peform Strategy
ConceptuaI 0esIgn
3. Strengthen capacIty and ImpIement project (Who!)
Project hgmt Croup (PhC) and PIU
CoordInatIon wIth other donors
PreparatIon
AssIst In technIcaI capacIty buIIdIng
CoordInate wl other e-Cov InItIatIves
Procurement of ICT soIutIons [ IC j
FhIS ImpIementatIon
honItorIng EvaIuatIon
CapacIty buIIdIng change mgmt
Warranty
EstabIIsh a countrywIde network
ImpIementatIon
FhIS take off
ApprovaI
FIyIng
SoIo
Support
haIntenance
Post
Warranty
FMIS design ond
impIemenfofion moy foke of
Ieosf o-7 yeors, despife
odvonces in fechnoIogy
lmages [screaLlonzs / lreeulglLalhoLosneL
Suggested hethodoIogy
Contents
- FhIS termInoIogy
TImeIIne of FhIS Projects - I
ro[ect Status CClosed AAcLlve lpellne 1oLal uuraLlon ln years 1reasury]IMIS Status 1 CperaLlonal 2 Cper (lloL) 3 ln progress 4lpellne 0 noL lmplemenLed
TImeIIne of FhIS Projects - II
TImeIIne of FhIS Projects - III
FhIS Projects (184-2010)
TreasurylFhIS AppIIcatIon Software
0uratIon
Success depends on
adequate
preparatIon.
TotaI Cost of ICT SoIutIons In TreasurylFhIS Projects
FhIS ICT cost per user for CDTS L0SW
n estImatIon of the cost of F|S CT
solutIons needs to be performed carefully
durIng project preparatIon based on:
B a detaIled assessment of key 'desIgn
parameters' (users, nodes, server
performance benchmarks, network
connectIvIty, etc.) and
B basIc 'system requIrements' (F|S
applIcatIon software functIonalIty,
workload estImates, data storage and
transactIon processIng needs, etc.).
n the absence of such desIgn parameters and system requIrements, It Is not possIble to have
a reaIIstIc cost estImate durIng project preparatIon. ThIs has lead to the acceptance of
reIatIveIy Iarge margIns of error for F|S CT solutIons, resultIng In CT costs much hIgher
than market rates due to thIs InItIal uncertaInty.
TotaI Cost of ICT SoIutIons In TreasurylFhIS Projects
Cost of TreasurylFhIS Projects
PegIonaI VarIatIons
FhIS Projects (184-2010) - DbservatIons
: ppears to be four dIstInct regIonal T/F desIgn E Impl approaches:
1. LC : Start centrally, expand gradually; fIrst T, then F; maInly L0SW
2. EC : CountrywIde; fIrst T, then F; hybrId CDTS+L0SW; CT specIalIst In TTs
J. FF, |N : |aInly for central gov; mostly F; based on CDTS
4. E!, SF : CountrywIde; mostly T; based on CDTS
: 89 of completed T/F operatIonal (29 full + 19 pIlot Impl)
: LCF Is the most experIenced regIon In F|S desIgn E ImplementatIon
Contents
- FhIS termInoIogy
TransItIon to Integrated FhIS
B Trends:
!F| automatIon process starts wIth a core Treasury system, In general
fter successful operatIon of a countrywIde Treasury system for several years,
the next natural step Is the IntegratIon of 8udget and Treasury systems
+ T IntegratIon Includes necessary Interfaces for data exchange wIth
external InformatIon systems of the lIne mInIstrIes, central bank (and prIvate
banks), revenue collectIon agencIes, socIal securIty agencIes, etc.
Dther (D) !F| modules/systems are developed and/or Interfaced wIth these
core systems to create an Integrated F|S solutIon.
B PossIbIe optIons for the deveIopment of Integrated FhIS:
1. Cradual expansIon of F|S modules around a core Treasury System
2. ntegratIon of exIstIng Inhouse developed !F| InformatIon systems
J. ntroductIon of full scale Integrated F|S
+ T (+ D) = Integrated FhIS
T Transactions
P Plans
C Contracts
A Accounts
R Reports
nterface
TSA Treasury Single Acct
Spending Units
Local finance directorates,
public authorities,
municipalities, public
institutions
Integrated FMIS
Ministry of Finance
Business Continuity Ctr
+ Data Warehouse
[ MoF Data Ctr ]
MoF T Dept
I
I
I
State Property
Fund
Public
Procurement
Internet
&
Intranet
FMS
Web Portal
External Users
R
e
p
o
r
t
s
R
e
p
o
r
t
s
T, P
T, C
T,P,C,A
Main Civil Service
Department
nternal Audit
I P, R
Payroll Calcs.
Asset/nvent Mgmt
Ministries &
Departments
P, R
Audit Reports
Reports
Debt Mgmt
Budget Formul.
FMS
Main System Center
[ Treasury Data Ctr ]
I
Customs Service T, P
I
Tax Administration T, P
ore Treasury
System
Paym./receipts
General Ledger
Purch./Commit.
Cash/Fund Mgmt
Fin. Reports
Macro Econ Forec
FMS DB
@ MSC
FMS DB
@ BCC
Statistics nstitute
I P, R HR Mgmt/Pers DB
Central Bank TSA
Regional
Treasury Dept
District
Treasury Div
I
Other Gov
Agencies/Depts
T
Financial Reports
An Integrated FhIS hodeI
IntegratIon of udget and Treasury Systems
Why!
B udget (preparatIon) and Treasury (executIon) systems are Integrated fIrst, to:
ensure effectIve daIly management of budget/treasury operatIons
Improve budget performance monItorIng and cash/commItment management
produce relIable accountIng records, and tImely, consIstent reports
Improve transparency/accountabIlIty (web portals for publIshIng results)
How!
B TechnIcaI and operatIonaI chaIIenges of +T IntegratIon can be reduced by:
properly IntegratIng related applIcatIon software solutIons and databases
operatIng a shared data center and network (servers, network, servIces etc.)
harmonIzIng budget classIfIcatIon/chart of accounts for all budget levels
ensurIng adequate secure access to all budget InstItutIons (central and local
levels) for plannIng, executIon, monItorIng and reportIng
+ T = Core FhIS
Integrated FhIS = CoIIaboratIon + CommunIcatIon
B Whenever FhIS and other PFh InformatIon systems share the same centraI
database to record and report aII daIIy fInancIaI transactIons, offerIng reIIabIe
consoIIdated resuIts for decIsIon support, performance monItorIng and web
pubIIshIng, they can be referred to as an 'Integrated' FhIS (or IFhIS).
B Integrated FhIS shouId be accessIbIe to aII stakehoIders for effectIve
coIIaboratIon, coordInatIon and communIcatIon.
Integrated FhIS
Support for SpendIng UnIt DperatIons
B SpendIng UnIts (SUs) usuaIIy perform the foIIowIng PFh functIons, whIch can
be supported through centraIIzed web-based FhIS soIutIons:
udget preparatIon
udget executIon
AccountIng and reportIng
Asset l Inventory management
HPhIS l payroII
Procurement
Performance monItorIng
Dther sector specIfIc operatIons
B There are two common ways to support SU operatIons through a centraIIzed
web-based FhIS soIutIon:
Web portaI access (secure connectIon vIa Internet or Intranet)
0Irect access (through secure Intranet) costIy and more dIffIcuIt
B Web portaIs can aIso be used to facIIItate the communIcatIon between the
SUs and the IIne mInIstrIeslagencIes they are subordInated.
ExpansIon of FhIS
Modes of SU operofions:
MonuoI
Seporofe soffwore soIufions
Minisfry specific oppIicofions
Connecfion fo cenfroIi;ed FMIS
(usuoIIy fhrough o web porfoI)
&ser TermInals
System Center
0atabase Server pplIcatIon Servers
Users
Web Server
FMS
modules
e
b

P
o
r
t
a
I
ustomized TS
LDS
nternal / External
FMIS
Locally Developed
Software modules
TS
DB
!F| DrganIzatIons
(|oF &nIts, Treasury
DffIces,LIne |InIstrIes)
SpendIng &nIts, Local
FInance 0Irectorates,
Local !ublIc uthorItIes,
|unIcIpalItIes, etc.
InternaI Access
ExternaI Access
LDS
DB
LDS : Locally Developed Software
TS : Commercial-off-the-Shelf SW
'!
Internet
1 2 3
Interfaces
Integrated
FhIS 0
Core Treasury
System
Web-based FhIS SoIutIon
How to ProvIde Secure Access to SpendIng UnIts!
B Web PortaI Is the most popuIar choIce to provIde cost-effectIve, secure
access to SpendIng UnIts wIth adequate InternaI controIs:
overaII system controIs (fInancIaI controI, accountIng controI, audIt)
transactIon IeveI controIs (correct processIng, accurate recordIng, and
reIIabIe audIt traII)
user access controIs (authentIcatIon of aII users through user
I0lpassword, tokenlsecurIty key, or other means)
B Web PortaIs are usuaIIy desIgned to provIde free access to unIImIted number
of SU users for PFh operatIons (mostIy based on open source content
management systems or sImIIar appIIcatIons).
B In generaI, unIImIted number of FhIS users wIth specIfIc roIes and
responsIbIIItIes can be defIned. However, onIy a specIfIc number of system
users wIII be abIe to use the web based FhIS moduIes system sImuItaneousIy
(concurrentIy). TotaI number of concurrent users can be Increased by
expandIng the capacIty of centraI servers and network connectIons.
ExpansIon of FhIS
UsIng ICT EffectIveIy In FhIS Projects
Some of the Instruments that can be used In FhIS projects to Improve the
reIIabIIIty, cost effectIveness and accountabIIIty of InformatIon systems
IncIude:
B UsIng EIectronIc Payment Systems (EPS) for aII government payments
B enefItIng from dIgItaI l eIectronIc sIgnature for aII fInancIaI transactIons
B EIectronIc records management
B PubIIshIng the budget executIon resuIts and performance monthIy on
the web (effectIve use of web portaIs)
B Focus on the InteroperabIIIty and reusabIIIty of InformatIon systems
B FhIS deveIopment and project management based on Industry standards
B UsIng FreelLIbre Dpen Source Software (FLDSS) In PFh appIIcatIons
FhIS ICT Trends
0IscIosure of InformatIon
PubIIshIng PesuIts from Treasury SystemslFhIS
B About 75X of the countrIes (42 out of 53) IncIuded In FhIS
database, pubIIsh budget executIon resuIts on the web reguIarIy.
32 out of 42 pubIIshed resuIts are avaIIabIe In EngIIsh as weII.
B Dut of 42 pubIIshed resuIts, 3 web reports are statIc
(presentatIon of resuIts through fIIes produced from 0).
B DnIy 3 web sItes provIde dynamIc IInks to the 0 for InteractIve
querIes for users.
B host of the resuIts are pubIIshed as consoIIdated budget pIans
vs. actuaIs. 0etaIIs of expendItures and dynamIc monthIy
updates from FhIS 0 are not vIsIbIe yet.
B A new web sIte presentIng the status of InformatIon dIscIosure
based on TreasurylFhIS databases wIII be prepared and updated
reguIarIy to share the trends.
ConcIusIons
ConcIusIons
B FhIS Is a compIex system, whIch constantIy evoIve and expand In
paraIIeI to changes In PFh needs and advances In technoIogy.
LeadershIp, coIIaboratIon and InnovatIon are Important.
B It Is very Important to cIarIfy key 'desIgn parameters' and IdentIfy
'whIch soIutIon fIts whIch probIem In what sItuatIon' at earIy stages of
the projectlsystem desIgn.
B There Is a growIng Interest In the deveIopment of new customIzabIe
pIatforms based on open source software and other InnovatIve
soIutIons to meet core FhIS requIrements at a reasonabIe cost.
B 0eveIopment of common web pubIIshIng standards and formats (e.g.
open data InItIatIve) Is Important to Improve the accountabIIIty and
transparency In PFh domaIn.
B The Improvement of knowIedge sharIng and IearnIng among the
countrIes InvoIved In FhIS deveIopment Is crucIaI (communItIes of
practIce l peer IearnIng pIatforms In varIous regIons).
Contents
- FhIS termInoIogy
FhIS CoP Web SIte
https:lleTeam.worIdbank.orglFhIS
What Is FhIS CoP!
FhIS CommunIty of PractIce
: EstablIshed In Sep 2010, as a pIatform for exchangIng InformatIon, good
practIces and experIences gaIned In the desIgn E ImplementatIon of F|S
solutIons, maInly wIth the clIent countrIes, project teams and development
partners.
: FhIS CoP Is also focused on the development and dIssemInatIon of leadIng
edge knowIedge products, as well as the creatIon of a dIscussIon pIatform to
assIst In ImprovIng the qualIty and performance of ongoIng F|S actIvItIes.
: FhIS CoP membershIp Is open to all specIalIsts and offIcIals from Interested
countrIes and development partners, who wIsh to communIcate and
collaborate for the Improvement of !ublIc FInancIal |anagement (!F|)
practIces through F|S solutIons.
nowIedge Products
FhIS CoP - nowIedge Products
: FhIS 0atabase contaIns a rIch set of operatIonal data and performance
ratIngs for the benefIt of task teams, as well as the clIent countrIes Involved
In Treasury/F|S projects (95 projects from 54 countrIes as of 0ec 2011).
: FhIS Study (184-2010) presents the World 8ank's experIence wIth F|S to
share the achIevements and challenges observed, and provIde guIdance for
ImprovIng the performance of future projects. The fIndIngs of thIs report are
prImarIly based on a comprehensIve database of 55 completed + J2 actIve
Treasury/F|S projects In 51 countrIes (as of ug 2010).
: FhIS 0ata happer Is avaIlable on Coogle |aps to present the key F|S
project InformatIon through an InteractIve customIzed map of the world.
FhIS CoP Events
FhIS 0ata happer
FhIS 0ata happer on CoogIe haps
FhIS 0ata happer
wwwwor|dbankorg]pub||csector wwwwor|dbankorg]pub||csector
1hank ou 1hank ou
https]]eteamwor|dbankorg]IMIS https]]eteamwor|dbankorg]IMIS

Global Trends in The Design and Implementation of Financial Management Information Systems

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