PRESENTATION SKILLS

Presentation

Ideas, concepts or issues talked about or spoken to a group or audience Public speaking is one of the most feared things I could make such a fool of myself Skills required to give a good presentation can be developed Preparation is the Key

Preparation/ Planning is the first step on the ladder to success Aspects in the development of a good presentation Subject Centered (Material) Audience Centered (Audience) Self Centered (Self)

I want (who) to (what) (where, when and how) because (why)

Helpers
1. Audience 2. Content 3. Purpose 4. Place

Audience Analysis

1. Interest 2. Need 3. Knowledge they already have about the topic 4. Expectation

Effective Delivery
1. Be active - move 2. Be purposeful - controlled gestures 3. Variations vocal (pitch, volume, rate)

4. Be natural
5. Be direct dont just talk in front of the

audience talk to them

Group Facilitation
Verbal Communication- barriers

Speaking too fast

Using jargon

Tone and content

Complicated or ambiguous language Not questioning Physical State of the audience

Sensitivity to the audience see the audience Take non-verbal feedback

Congruent and incongruent body language Modify to meet audience needs Dont just make it as a presentation

Handling Questions
Do not get confused
You are not supposed to know everything

Anticipate and keep answers ready

Sometime questions themselves give you a lead to highlight your point of view

Visual Aids
While using a over head projector face the audience while talking

Point with a pen

Appropriate lighting Watch the colors Ensure clear visibility 10 lines, 10 words per line

So to conclude:

Always prepare
Channelize you fear

Interact with your audience

COMMON MISTAKES IN POWERPOINT PRESENTATION

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HAVE YOU EXPERIENCED THAT

You

walked into the meeting room, They dimmed the light, The presenter click on the mouse again and again. Guess what happen next

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WHATS WRONG HERE?

Anything

can go wrong anytime, However mistakes can be avoided, 10 common mistakes in PowerPoint Presentation.

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1. POOR KNOWLEDGE ON THE TOPIC

Do

it only if your are ready, Use the cue cards, Dont give the handout at the beginning, Dont read word by word, Be confident.
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2. USING THE WRONG FONTS Arial Use Arial or Helvetica Use large fonts (35-45 points),

36 points

Follow the Rule of SIX

Use 6-8 words per line

Use 6 lines or less per slide

6 seconds to understand the

Slide!!

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THINGS TO AVOID IN USING FONTS

Avoid

fonts less than 24 points

20 points

E.g. avoid fonts less than 24 points

Avoid italicized fonts E.g. avoid italicized fonts Avoid

Italic

using dark text on dark background. to test the fonts, stand six feet away.

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3. USING THE WRONG BACKGROUND

Avoid

using too many colors, Limit the colors on each screen, Poor background choices will resulted in poor visibility, E.g. next slide
Next
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This is poor background

Too dark Text should be light, Wrong choice for PowerPoint background, Avoid this combination.

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4. POOR TEXT COLOR

Choose

the right text contrast, Use the high contrast so that easy to read, Like white text on dark blue, E.g. this is very poor text color Poor color

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5. TEXT TOO SMALL

Avoid

using small text, Use over 30 points size text, Not less than 24 points,

e.g. this text is too small

20 points

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6. USE BULLET POINTS

Use

bullet points for key ideas, Avoid using to many bullets, Dont use more than 6 lines per slide, Use full sentences only when quote.

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AVOID TOO MANY BULLET POINTS

avoid

too many bullet points avoid too many bullet points Avoid too many bullet points Avoid too many bullet points Avoid too many bullet points avoid too many bullet points Avoid too many bullet points Avoid too many bullet points Avoid too many bullet points

This is bad

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7. SPELLING AND GRAMMAR CHECK

Click

on tools, Easy to check on errors, However, some words cant be check, e.g. Gursheen Anand

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8. ANNOYING ANIMATIONS AND SOUND EFFECT

Animation

with sound effect

distract, It can be effective if wisely used, Avoid flashy, flying and twirling animation, Use less annoying like Appear effect and Dissolve effect, Avoid using sound effect.

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ANNOYING ANIMATION AND SOUND

EFFECT

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9. DONT COPY IMAGES FROM WEBSITES

Check

out the copyright issues, from the clip art,

Choose

If

websites, get free photos at

Photoshop Tutorials Blog,

Get

wmf file with vector images

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10. REMEMBER YOUR AUDIENCE

Take

full control of your audience, Dont speak to yourself but speak out, You should be the main attraction not the PowerPoint, Speak to your audience not the screen, Control your voice.
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Inputs Questions/ queries

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