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Valuated and non valuated goods receipt invoice entry Item category

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Valuated goods: The account assignment entered in a purchase order affects the further course of procurement process.
A consumption account is used for posting the goods and not a stock account. For non valuated goods no posting takes place at the time of Goods receipt (GR).

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Non valuated GR is essential for GR with multiple account assignment. PO with multiple account assignment The GR non valuated indicator is automatically set in the delivery tab. It can also be seen in the valuation tab of a PR.

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The commitment generated in the system by PO with multiple account assignment, will only get cleared with an invoice posting.
We can also go ahead with out a GR for a PO with multiple account assignment directly for invoice entry.

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Item categories used in purchasing


Is the key defining how the procurement of a material or service item is controlled. The item category determines the field selection and any additional data screens are shown. It also determines a goods receipt or invoice receipt is to follow.

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Item categories defined in standard SAP R/3


DESCRIPTION
STANDARD CONSIGNMENT Sub contracting Third party Stock transfer Service Text Limit

CODES USED
NO CODE USED K L S U D T B

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Item category is the key factor which replicate different procurement process. Document type determines which item categories are available for selection. Document type also determine the following for procurement.
Requirement of material number Stock material or consumption material Requirement of account assignment category Requirement of GR, Service entry and invoice

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Item Type of category procurement


Standard external

Document Material

Account
assignment

type
standard

number
Possible

GR / Service entry
Necessary

Invoice entry
Necessary

Possible

B Limit K
Consignment

Frame work External Standard

Possible

Necessary

Not possible Non valuated GR necessary Necessary

Necessary

Possible

Necessary

Not possible

L Sub contract U Stock transfer S Third party

External

standard

Necessary

Necessary

Necessary

Internal

Stock transport Standard

Necessary

Possible

Possible

Possible

External

Necessary

Possible

Necessary

Necessary

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Item category L Sub contracting, a screen containing components provided or to be provided to the vendor will be displayed. Item category S Third party, a dialogue box for entering delivery address will appear. The same does not appear for requisitions. Item category D Service entry, Screens are displayed on which you can create and set up hierarchical structure for detailed service specifications.

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