GENERAL OBJECTIVE:

To continuously provide the Agency with

efficient and systematic administrative
services, by utilizing innovative methods
and techniques pertaining to :
• public information dissemination;
• personnel administration;
• records keeping and mail management;
• supplies, materials and equipment
management;
• cashiering services; and
• messengerial, building repair and
maintenance and other utility services
  
SPECIFIC OBJECTIVES:
1. To strengthen information dissemination
activities, through frequent conduct of
information drive, widen and better media
mileage, updated information materials and
usage of IT;

2. To enhance personnel management program of

the Agency which include selection and
placement; classification and pay; employee
relations and discipline; personnel welfare
services; maintenance of records of personnel
and undertakes all personnel actions and
transactions;
 
 
 SPECIFIC OBJECTIVES:
3. To competently safeguard and
preserve pertinent
documents which serves as the memory of
the Agency through the use of IT; dispose
valueless records pursuant to RA 9470, as
well as to effectively disseminate
communications and documents;
 
4. To provide the Agency with
efficient delivery of
supplies, materials and equipment;
systematic disposal of unserviceable
equipment/properties; and speedy repair of
 SPECIFIC OBJECTIVES:
1. To continuously provide cashiering
activities through lawful disbursements
of funds and prompt remittances of
collections in accordance with e-
Disbursement and e-NGAS;

6. To continuously improve the delivery

of basic general services, monitoring
and supervision of janitorial,
Blueguards, messengerial services,
and reproduction of training/info
materials, Agency forms, and other
pertinent documents;
 OPERATIONAL PLAN of the
Administrative Division
April 1, 2008 to March 31, 2011
PROJECTS/PROGRAMS Strategy    
PERFORMANCE
MFO Techniques/M TIME TABLE REMARK
TARGETS
ACTIVITIES ethods OFFICE/UNIT S
  Information Dissemination            

Services            
             
to maximize effort to Computer/Fa Quarterly/mont
1. Writing news and feature articles Newswriting make x hly or PIO/Image  
as the need Building
for publication to national dailies,   write-ups re highlights e-Mail arises Pathway  
airing to radio/TV programs   of important events        
    and activites
Agency of the
for publication        
    to
national dailies, radio &        
    TV.        
             
             
to establish more Quarterly/mont
2. Coordination with Tri-media Better Media Mileage accessibility to Radio/TV hly or PIO/Image  
as the need Building
    media practitioners Guestings/ arises Pathway  
      Publication      
             
             
             
             
3. Compilation of newspaper Daily
clippings Clippings to keep track of the monitoring
relevant of Daily PIO/Library  
and impt events of PPA   impt. events relevant to news/
feature      
    PPA articles      
 PROJECTS/PROGRAMS Strategy    
PERFORMANCE
MFO Techniques/Metho TIME TABLE
TARGETS OFFICE/UNI
ACTIVITIES ds T REMARKS

to serve as ready
4. Monitoring and consolidation of Complete and  reference Coordination w/ Quarterly PIO/ROs/FOs  
reports such as: info drive activities accurate 
of documentation   PIO units of the      
ROs and FOs of PPA events/   ROs/FOs      
  activities          
             
to keep up w/ the
5. Utilization of IT widen and emerging Computer/Fax Monthly PIO  
trend of
  comprehensive communication e-Mail      
  coverage of          
  info drive          
             
             
             
6.
Development/Reproduction/Distributi as the need
on Info Materials to cater to the flyers/ arises PIO/Library  
growing need of the
of information materials.   public pamphlets/      
    for more accurate and infokits      
updated information
    about        
    the Agency        
             
             

Minutes of to take minutes of staff once every AD/PIO/GS/Re

7. Serves as Secretariat during Meeting meetings computer/ qtr/monthly cords  
and General or when the
Gen Assembly/Staff Meeting   Assemblies recorders need arises    
    as requested        
 PROJECTS/PROGRAMS Strategy    
PERFORMANCE TIME
MFO
TARGETS Techniques/Methods TABLE REMARK
ACTIVITIES OFFICE/UNIT S
PERSONNEL ADMINISTRATION            
             
April 2008-
8. Recruitment/selection and to prepare March 31 AD/SB/Personn
promotion Appointment appointments of computer 2011 el  
of personel   processed applications appropriate forms      
in accordance with
    Agencyexisting
MMP/PSPRP        
    and        
    CSC rules and law        
             
             
             
9. Processing of terminal and to analyze/compute as the need
retirement TL/Ret benefit and appropriate forms arises AD/Personnel  
benefits   process documents        
    relative to TL/Ret        
    Gratuities of retirees        
             
             
      various
to prepare      
10. Preparation of Various Reports Various Reports reports computer      
as the need
NOSA/NOSI   and forms as required appropriate forms arises AD/Personnel  
ROPA     calculator Monthly AD/Personnel  
Separation       Monthly AD/Personnel  
Vacancies       Monthly AD/Personnel  
Staffing Summary       quarterly AD/Personnel  
ARA/CIUR & CICR       Monthly AD/Personnel  
CESB       quarterly AD/Personnel  
 PROJECTS/PROGRAMS PERFORMANCE Strategy    
MFO TIME TABLE REMARK
TARGETS Techniques/Methods
ACTIVITIES OFFICE/UNIT S
11. Other Reports as requested by as the need
DBM,     computer arises AD/Personnel  
CSC/GSIS/CESB/DOJ etc.     appropriate forms      
daily/monthl
Monitoring of CO employees'       y AD/Personnel  
Punctuality & Attendance            
             
             
12. Preparation of Various Various to prepare various as the need
Certifications Certifications certi- computer arises AD/Personnel  
Employment   fications as requested appropriate forms      
Bonus Entitlement            
PIB            
Cash Gift            
Clothing Allowance            
LWOP       monthly AD/Personnel  
             

to secure the as the need

13. Cause the issuance of clearances Clearances needed/certificate / computer arises AD/Personnel  
clearance fro
Ombudsman   concerned appropriate forms      

agencies and prepare

Sandigan   cert/clearance fax/e-mail      
General Clearance   emanating fr our        
14-A   office as requested        
             
14. Other Personnel Actions as the need
(Requests)   to compute individual computer arises AD/Personnel  
Application for leave Approved leave applications, appropriate forms      
prepare indorsement to
Request for Travel Abroad Requests DOJ        
Request for Study Leave            
 PROJECTS/PROGRAMS Strategy    
PERFORMANCE
MFO Techniques/Met TIME TABLE
TARGETS
hods
ACTIVITIES OFFICE/UNIT REMARKS
Property Custodian
Services            
             
15. Procurement, modern To have procured the comprehensive
supplies/ Procurement modern APP April 2008 AD-PS,FMD Most of the

materials, equipment, equipment needed by

furniture   the Agency with convincing to 2011   equipment
in accordance with
and fixtures   RA9184 justification     in the CO
    and e-PS.       are already
            obsolete &
Dilapidate
            d
             
16. Computerization of
Property Records keeping To have computerized all Additional April 2008 PS, FMD,COA equipt for
Section's records such as: e-NGAS
Inventory   the property section's Training on     has
Report, ARE, equipt card & records in accordance
stock   with e-NGAS     been
cards.   e-NGAS       procured
already
            but
            no roll out
            of Training
            yet
             
17. Disposal of unserviceable
& Property/Supply To have disposed all the Donation, April 2008 PS, Disposal  
obsolete office equipt of the Management unserviceable, obsolete divestation,   Committee  
Agency   equipt, furniture & public auction   COA  
    fixtures of Agency-CO        
 PROJECTS/PROGRAMS Strategy    
PERFORMANCE
MFO TIME TABLE
TARGETS Techniques/Met REMARK
ACTIVITIES hods OFFICE/UNIT S

Cashiering Activities            
to arrive at 100% Official upon receipt
18. Custodian of Collections Collection/s deposits/ Receipts/ (w/in Cash Section  

(refunds of TEV's, C/A etc.)   remittance of all Deposit Slips/ banking hours)    
Remittance
    collections received Forms      

             
AD/Cash
19. Payroll Preparation Disbursements to prepare payrolls w/     Section  
Computerizati
19.1 salaries   100% acceptablility and on of Bi-monthly    

19.2 ACA-PERA   revisions payroll 2.1 to 2.4    

in accordance with e-
19.3 RATA   Disbursement        

19.4 clothing allowances   and e-NGAS        

19.5 PIB       Yearly    

Mid-year-end
19.6 Bonus and cash gifts       or    
as the need
(mid and year-end)       arises    

19.7 Overtime Pay, etc.       2.5 to 2.7    

             

             
20. Disbursements of funds to settle to lawfully disburse Issuance of
the Disbursements funds in check/ Daily Cash Section  
Cash
Agency's obligations.   accordance with the Disbursement      

    rules on e-DISB/eNGAS        
 Strategy
PROJECTS/PROGRAMS PERFORMANCE    
MFO TIME TABLE
TARGETS Techniques/Met
ACTIVITIES hods OFFICE/UNIT REMARKS
to prepare 100% On or b-4 the
21. Report Preparations: Various Cash acceptable   5th day Cash Section  
4.1 Report of
Disbursements Reports  reports   of the month    
Computerizatio
4.2 Report of Collections     n      
100% compliance
4.3 Report of Remittances   using the of Reports      
ACICDES version
4.4 ACIC   installer   daily    

pursuant to e-
4.5 LOI   Disbursement sys   daily Cash Section  
4.6 Accountability as the need
Reports     arises    
GSIS and other
4.7 Statutory deductions statutory 100% percent        
deductions Computerizatio
properly deducted/effected n 15 days b-4 Cash Section  
handled/deducte
  d in the payroll and of Reports payday AD  

  remitted        

             
 PROJECTS/PROGRAMS Strategy OFFICE/   
MFO PERFORMANCE TARGETS Techniques/Method TIME TABLE
ACTIVITIES s UNIT REMARKS
Records Management
Services            
 
22. Custodial and safekeeping To safeguard records which
of   are computerization Daily    
Records based on Records
official records and documents. Keeping useful to the   Records Section filing is being
Disposition
  Agency in the conduct of   Schedule   done daily

    current business   (RDS)   to avoid

            accumulation

23. Retrieval and as the need Records

authentication Records To provide authentic computerization arises Section upon request
Management
of public records.   documents as reference       only

             

             
24. Mailing/Dispatching of Mail Records 
routine Management To dispatch mail matters Fax/e-mail Routine-(MWF) Section maximizing
Non-Routine 
 and Non-Routine documents.   effectively and systematically courier/post office (ASAP) AD the wt of mail

matters for 
            economy

25.  Disposition of valueless   To dispose valueless computerization based on RDS    

Records 
 records. Records Disposal records based on PPA's  systematic filing   Section  pursuant to
RA9470, a new 
RDS should be 
    Disposition  Schedule     AD created
 Strategy
PROJECTS/PROGRAMS PERFORMANCE    
MFO TIME TABLE
TARGETS Techniques/Metho REMARK
ACTIVITIES ds OFFICE/UNIT S
General Maintenance of Basic
Utility            

Services            

electric/water Gen. Services

26. Maintenance/repair of the supplies to maintain basic utility frequent ocular daily or Section  
as the need
building, electric/water supplies and management services  inspection of the arises AD  

communication facilities     building/facilities      

             

             

             

to monitor the  Gen. Services

27. Supervision/monitoring of janitorial/security performance regular monitoring Bi-monthly Section  

janitors and blue guards services and effectiveness of the  of performance   AD  

attendance   services of  janitors and         
blueguards by 
    implementing        

    a realistic schedule         

    and prepare vouchers for        

    payt of services rendered        

             
 Strategy
PROJECTS/PROGRAMS PERFORMANCE    
MFO TIME TABLE
TARGETS
Techniques/Metho
ds REMARK
ACTIVITIES OFFICE/UNIT S

as the need Gen. Services

28. Acts as SDO Disbursements to pay the transportation cash disbursement/ arises Section  

    expenses of LOs reg disb and   AD  

to
    PLDT/Smart/DBM/CSC liquidation of c/a      

    DOJ/GSIS/HDMF/etc        

             

to reproduce forms proper as the need Gen. Services

29. Reproduction of various forms, Reproduction and other maintenance arises Section  

of the
memoranda, correspondence, Services materials as photcopying   AD  

machines/consu
training materials and other related   requested mables      

documents.