Sms+Web based Monitoring System for Daily attendance of Students & Teachers and Mid Day Meal Status

Presentation by NOYBL Infotech Private Limited

602, Dangania, Raipur Chhattisgarh Phone: 0771-4074817, URL: noybl.in E-mail: ad@noybl.in

ABOUT US
NOYBL Infotech Private Limited is in business of Information Technology for past four years and provides customised IT enabled services to the government, semi government, private companies and individual. We have expertise in deploying infrastructure for data collection and dissemination through web enabled services.

NOYBL INFOTECH PRIVATE LIMITED url:noybl.in

STRENGTH
Independent setup with more than 50 workstations

Intel Xeon High-end Servers capable for handling 25 TB data at any given time

Dedicated Internet Lease Port (ILP)

Microsoft Registered Partner

Uninterrupte d power back-up

Dedicated manpower

Expertise in Biometric Applications

Proficiency of application development in Windows and Linux OS

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The Microsoft and windows logo are registered trademark of Microsoft Corporation.

OUR MAJOR WORK

Food and Civil Supply Government of Chhattisgarh Office of Chief Electoral Officer Chhattisgarh Board of Secondary Education

NOYBL INFOTECH PRIVATE LIMITED url:noybl.in

FOOD AND CIVIL SUPPLY GOVERNMENT OF CHHATTISGARH - PDS

Why the Information System is needed?
The main job of Food & Civil Supply is to provide ration through Fair Price Shop in the State to the genuine beneficiaries in schedule time. The basis of which is:
  

Authentic BPL List of family Ration Card for families Task of managing Databases for 12,000 Gram Panchayats of Chhattisgarh

Problems at Food & Civil Supply

Decentralized BPL List Duplicity of Ration card Fake Ration card Overhead expenses very high No satisfactory information in hand, when required
NOYBL INFOTECH PRIVATE LIMITED, url:noybl.in

FOOD AND CIVIL SUPPLY GOVERNMENT OF CHHATTISGARH - PDS

y

Solution
Collection of State-wide data from the Gram Panchayat Block District Development of modules
x x x x x x x x x x x Control Table Generation module Data Entry module for villages Data collection & Merging module Bar-coded Ration card Generation module PDF generation module for printing Ration cards Development of Web application, the process is functional on-line Processed and generated Ration card Successfully run for one-year by us Training of personnel at state-level Beneficiaries 34 lakh families Handed over to Department on 26-05-2008

Present status
Ration Card Scheme is known as Mukhyamantri Khadhyan Sahayata Yojana Smoothly running in Chhattisgarh through Food and Civil Supply Government of Chhattisgarh office Role model for other states
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Office of Chief Electoral Officer

y

Why the Information System is needed?

The main job of Election Commission is to conduct smooth and fair elections in the State. The basis of which is:
x Authentic Roll List x EPIC card for individual voter x Task of managing Electoral Databases for 90 Assembly constituencies of Chhattisgarh

Problems at Election Commission

Incomplete Roll List updation Duplicity of EPIC card % of photography < 30% Overhead expenses very high No satisfactory information in hand, when required Multiple Vendors- leading to data format variation Inhomogeneous data Decentralized access
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Office of Chief Electoral Officer

y

Solution
Collection of State-wide text and photo data from the vendors Development of modules
x x x x x x Roll Conversion in single font & single format Roll Revision module, updation of database Photo merging module Photograph acquisition module EPIC card generation module Database size of 1.5 crore voters in different format were converted in SQL Server format EPIC card generation and Roll list updation from any location successfully run for one-year by us Training of personnel at state-level Handed over to Department on 31-12-2008

Development of Web application

x x x x y

Present status
Smoothly running in Chhattisgarh through Chief Election Commissioners office Role model for other states
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CHHATTISGARH BOARD OF SECONDARY EDUCATION

y

Why the Information System is needed?

To ensure transparency and accountability of the working procedure, the CGBSE decided to computerise their system. The objective of CGBSE is to provide the end-user a valid mark-sheet verification system, that can also be utilised for duplicate mark-sheet generation. The basis of which is:
x Authentic database of students counter foil mark-sheet x Task of managing Databases for 70 lakh students since 1980 of Chhattisgarh

Problems at CGBSE
Manual process for verification Storage inaccessibility Missing data Overhead expenses very high, other major work hampered Time consuming Very high possibility of forgery

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CHHATTISGARH BOARD OF SECONDARY EDUCATION

y

Solution
Collection of scanned mark-sheet as data from the CGBSE Development of modules
Data Entry module for mark-sheet details Data collection & Mark-sheet Merging module Indexing of database, yearly basis Development of Web service application On-line hosting of Web service application and generated databases x Providing link to the web-site for on-line Mark-sheet verification x x x x x

Present status
The beneficiaries are: CGBSE, various job providers, students Increased efficiency, smoothly running Role model for other Examination Board
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CERTIFICATES AND APPRECIATION

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PROPOSAL FOR SMS+WEB BASED MONITORING SYSTEM

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WHAT IS TO BE DONE ?
A. Database Preparation of 4600 Schools consist of class wise enrolment of students and teachers B. Daily Attendance via receiving SMS and SMS Processing for class wise Attendance and status of Mid Day Meal C. Development of Web based monitoring system with various reports D. Exporting of Data in MS Excel Format. E. Summary Messages to District/Block/Cluster/School Level Education Functionaries through SMS and E-Mail F. Setting up Server, Storage System with global security measures. For data receive for at least 4 years G. 24x7 Telephonic Support H. Comprehensive Maintenance and Administration
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IMPLEMENTATION

Establishment Processes
Development Data entry Data Mining

Support Enhancement

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IMPLEMENTATION-

ESTABLISHMENT

Hardware: Setting up hardware as per the requirement of the tender terms and actual scenario. Servers (clustered and load balancing) SMS Database Web Storage SAN storage Dedicated bandwidth ILP/VSAT
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IMPLEMENTATION-

PROCESSES

Software Modules Development: The development process for data-entry and website will be done on the basis of Process execution exercise. Data Entry SMS Processing Acknowledgment, Confirmation, Summary Messages Web Application Various Reports SMS, E-mail, Web Portal Decision Making System Additional Decision Making System can be developed on the basis of present data or by gathering some more information by means of SMS or Website.
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IMPLEMENTATIONSMS Reporting

PROCESSES

Acknowledgment of every SMS Daily Report via SMS to School about missing information Daily Summary SMS to Block level educational functionaries. Daily/Weekly/Monthly Summery Report via SMS + Email to District Reports in short on SMS, detailed on email Number of Schoolwise SMS NOT received Number of Schoolwise SMS received with errors Number of MDM NOT happens Schoolwise

more customize reports will be generated as per the requirement by the system in timely fashion.
NOYBL INFOTECH PRIVATE LIMITED url:noybl.in

IMPLEMENTATION-

PROCESSES

Website for Monitoring the system All the information received through SMS will be processed at server end and be ready for view on developed web portal. All the summary reports and detailed reports can be viewed on daily/weekly/monthly/yearly basis. Type of ReportsClass wise presence of students(Boys,Girls). Schoolwise/Blockwise teacher/student presence. Schoolwise/Blockwise MDM report. more customize reports will be generated as per the requirement by the system in timely fashion. All reports can be exported to MS-Excel Format An archive system will be managed to view history report of specific duration.
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IMPLEMENTATION-

REPORTING

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IMPLEMENTATION-

SUPPORT

24x7 Telephonic Support

NOYBL INFOTECH PRIVATE LIMITED url:noybl.in

IMPLEMENTATION-

SUPPORT

Technical Support for SMS services Web Portal Developed various modules Routine Backup of data

Maintenance and Administration of the proposed system will be done. NOYBL INFOTECH PRIVATE LIMITED url:noybl.in

TIME SCHEDULE
Establishment of Hardware 15 days* Data Entry detailed - 15 days, short 5 days* Mobile Number Registration Process 15 days* Web portal and Other Modules 30 days* SMS Gateway and other formalities 10 days*
* Working days

All above schedule will run in parallel

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PROCESS OVERVIEW

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PROCESS OVERVIEW - MOBILE NUMBER REGISTRATION

On Web Portal with Administration authority

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PROCESS OVERVIEW -

SUGGESTED SMS FORMAT

It's simple to be written in short by volume of people to generate/operate large information in spite of writing long by a single person.

For Attendance Student schoolwise Classwise

Class+Section(if any) Boys Attendance Girls Attendance

2B 15 16
Send it to 9870006666 For Attendance Teacher Schoolwise
=> number used for example purpose

Send it to 9870006666 For Mid Day Meal - schoolwise

TCH 5

Attendance

=> number used for example purpose

MDM Y
Send it to 9870006666

MDM Happened or NOT

or

MDM N
=> number used for example purpose

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PROCESS OVERVIEW

SMS SENT TO DATABASE SERVER

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PROCESS OVERVIEW

REPORT CAN VIEWED ON WEB PORTAL

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DEMONSTRATION
Working demo of the proposal as per the tender requirement can be check by sending SMS and viewing attendance report on following URL. Below are the steps to follow and check the demo: 1. Registration of mobile number against School can be done administratively online on web portal. 2. Type the attendance in following SMS format Class 2, Boys 16, Girls 17 cg rgat 2 16 17 2. Send the message to 56677
format is for example purpose only

number is for example purpose only

3. Wait for Acknowledgement which will be coming into your mobiles inbox 4. You can view the students daily entry via web portal, sent by you through Mobile SMS at http://app.noybl.in/sendsms/reports.aspx
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THANKS

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