Workplace Scan

To identify workers, processes, and functions of the area. To plan the

Workplace Scan.
Target Area Name:
Directions:
Define the boundaries of the target area and tape it off.

State the primary purpose of the target area.

Record the functions of the target area.

Scan Step Who When

•Draw an area layout
•Draw a material spaghetti chart
•Complete 5-S & Safety audits
•Take photos
•Create a workplace scan display

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 Workplace Audit Checklist
Distinguish between what is needed and not needed
BEFORE AFTER
Unneeded equipment, tools, furniture, etc. are present
Unneeded items are on walls, bulletin boards, etc.

Sort Items are in aisles, stairways, corners, etc.

Unneeded inventory, supplies, parts, or materials are present
Safety hazards (water, oil, chemical, machines) exist
A place for everything and everything in its
place
Correct places for items are not obvious

Straighte Items are not in their correct places

Aisles, workstations, equipment locations are not identified
n Items are not put away immediately after use
Height and quantity limits are not obvious
Cleaning, and looking for ways to keep it clean and organized

Floors, walls, stairs, and surfaces are not free of dirt, oil, and grease

Shine Equipment is not kept clean and free of dirt, oil, and grease
Cleaning materials are not easily accessible
Lines, labels, signs, etc. are not clean and unbroken
Other cleaning problems of any kind exist
Maintain and monitor the first three S’s

Necessary information is not visible

All standards are not known and visible
Standardiz Standard Work doesn’t exists for all cleaning and maintenance jobs
e All quantities and limits are not easily recognizable
Items cannot be located in 5 seconds
Stick to the rules

Area workers have not had 5-S training

Sustain 5-S is not performed routinely
Personal belongings are not stored neatly
Standard Work is not available or up to date
Daily 5-S audits are not performed

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 1S - Sort
Red Tag Checklist
Directions • Red tag every item that may not be needed
• Enter a √ when a category is inspected
• Examine all items in each category
Floors Search these storage places
Aisles Shelves
Operation areas Racks
Work Stations Closets
Corners, behind/under equipment Sheds

Stairs Other storage areas

Small rooms
Offices Search the walls, boards, etc.
Loading docks Items hung on walls
Inside cabinets and drawers Bulletin boards
Signboards
Machines Other
Small tools
Dies Look for unneeded material / supplies
Jigs Raw materials
Bits Supplies
Conveyance equipment Parts
Plumbing, pipes, etc. Work in process
Electrical equipment Finished products
Shipping materials
Wire, fixtures, junction
boxes

Cabinets Look for other unneeded items

Work clothes
Benches and tables
Helmets
Chairs Work shoes
Carts Trash cans
Other Other
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 Unneeded Items Log
Unneeded Item # Date Reason for Tagging Notes / Disposition

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 Item Disposition Guidance
Directions•Determine the category each tagged item belongs
•Determine required action, record on tag and Unneeded Items
•Take action

Category Action
Obsolete • Sell
• Hold for depreciation
• Give away
• Throw away
• Return to supplier
Defective
• Throw away
• Repair

Scrap •Remove to proper location

• Throw away
Trash / garbage
• Recycle

Unneeded in this area • Remove to proper location

Used at least once per day • Carry with you

• Keep at place of use
• Store in area
Used about once per week
• Store where accessible in plant
Used less than once per month
• Store in distance place
Seldom used
• Sell
• Give away
• Throw away

Use unknown • Find out use

• Remove to proper location

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 2S - Straighten
Inspection Sheet

Directions •Inspect all items in entire area

•Move items to proper place
•Enter a √ when a category is inspected

Equipment Materials / supplies / inventory

Machines Raw material
Small tools Supplies
Dies Parts
Jigs Work in process
Bits Finished product
Conveyance equipment Shipping materials
Cleaning equipment Cleaning supplies
Electrical equipment
Fixtures, junction boxes, etc.
Computer equipment
Other items
Charts, graphs, etc.
Books, checklists, etc.
Furniture Bulletin boards
Signboards
Cabinets Pens, pencils, rulers, etc.
Benches and tables Work clothes
Chairs
Helmets
Carts
Work shoes
Shelves
Trash cans
Racks
Personal items

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 3S – Shine
Inspection Sheet
Directions •Search all items in the area for cleaning needs
•Use this with the Initial Cleaning Plan
•Enter a √ when a category is completed

Large Surfaces Carts

Ceilings Shelves
Aisles Racks
Work Stations
Corners, behind/under equipment Inside equipment / furniture
Stairs
Loading docks Machines
Walls Conveyance equipment
Doors Closets
Pillars and posts Drawers
Floors Cabinets
Other Sheds
Tool boxes
Storage bins

Surfaces of equipment and furniture Other items

Machines Materials and supplies
Conveyance equipment Trash cans
Plumbing, pipes, sinks Bulletin boards
Electrical equipment Labels and signs
Fixtures, junction boxes Small tools
Chairs Hoses, cords, tubing, etc.
Other

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 Initial Cleaning Plan
Directions •List tasks and complete the columns below

Target Area
Task Location Who When Materials and Tools
Needed

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