PLANT MEETINGS

Plant Meetings
Work GROUP

Plant organisation
LAFARGE VISION

GOALS
AND

OBJECTIVES

LONG TERM

MANAGERS
STRATEGY
AND

KEY PERFORMANCE INDICATORS

Financial

Process

Development Human Purchasing Safety department resources Methods

MEDIUM TERM

PROCEDURES, WORK INSTRUCTIONS, ANALYSES

Production

RECORDS, REPORTS
LABORATORY

Maintenante

ACTIVITIES AND TASKS

POM Plant meetings group

DAY to DAY

February 2010

Plant organisation meetings

LAFARGE VISION

GOALS
AND

OBJECTIVES MANAGERS

LONG TERM

Financial Development Safety STRATEGY AND Human department Purchasing KEY PERFORMANCE INDICATORS resources
Weekly Meeting
(weekly)
Reliability Commitee (Weekly)

Process
Energy Commitee (2 week)

Methods
Reliability Commitee (2 week)

MEDIUM TERM

PROCEDURES, WORK INSTRUCTIONS, ANALYSES

Production
LABORATORY
Maintenance turning meetings (daily)

Operational daily meeting

RECORDS, REPORTS (daily Monday-Friday)

Production turning meetings

Maintenante
Quarry turning meetings (daily)

DAY to DAY

ACTIVITIES AND TASKS (daily)

February 2010

POM Plant meetings group

Flow Plant Meetings

PRODUCTION + MAINTENANCE

PROCE SS
(daily)

1st Line Review Level 1

Turning meetings

Improve Modify
(Execute action Plans)

2nd Line Review Level 2 Incidental

reports

Key indicators

Daily operational Meeting

4th Line Review Level 4

3rd Line Review Level 3

ReliabilityCommitee

EnergyCommitee

ProductionProcessQuality

Weekly Meeting
DATABASE

POM Plant meetings group

February 2010

Sedinte ateliere predare schimb

SCOP: Revedere KPI-uri analiza neincadrare (cauze + actiuni + revedere RI-uri (cauze + solutii+responsabil + resurse + termen) Participanti: Nivel de atelier,

Intrari/Resurse Activitate schimb 24ore; Sef schimb 2; Raport sef schimb 1 si 2; IP21, fisier cu actiuni; Rapoarte incident; Sef mecanic, sef electric, resp proces Sarcini/Actiuni Revedere activitate 24 ore (luni dimineata 72 ore) ; Revedere RI; Decizie RI, rezolvate + solutii la RI impreuna cu responsabili mentenanta, solutii RI impreuna cu responsabili proces/laborator; Completare/verificare date din raportul sedintei operationale pana la ora 08:15; Feedback actiuni scadente ptr. care este responsabil; Revedere plan de actiuni din zona cariera / concasoare cu termen scadent si evaluare riscuri activitate pentru urmatoarele 72ore (In cazul in care sunt identificate riscuri - acestea sunt prezentate la sedinta; Iesiri / Rezultate Actiuni imediate ptr. neincadrarile in tinte; Revedere RI; Decizie RI, rezolvate + solutii la RI impreuna cu responsabili mentenanta, solutii RI impreuna cu responsabili proces/laborator; Completare/verificare date din raportul sedintei operationale pana la ora 08:15; Feedback actiuni scadente ptr. care este responsabil; Revedere plan de actiuni din zona cariera / concasoare cu termen scadent si evaluare riscuri activitate pentru urmatoarele 72ore (In cazul in care sunt identificate riscuri - acestea sunt prezentate la sedinta; Pregatire sedinta operationala (stare ateliere, cauze actiuni neincadrari, RI-uri); POM Plant meetings group

February 2010

Operational
Daily Meeting

2nd Line Review of Performance Short Term Action Plans

POM Plant meetings group

February 2010

Operational daily meeting

Objectives:

Identify, discuss, design action plan, and assign resources to prevent reoccurrence of incidence causing a loss in reliability, productivity, or quality. (review last 24 hours) To identify and assign resources to resolve issues adversely, or likely to adversely affect, the reliability, or quality of the operation. (look ahead for next 72 hours) Must focus on what is not on target; Must focus on short-term actions; It is used also to communicate same information to all stakeholders;

Time: 09:00 in the morning, Duration: max 30min. Champion: Production Manager; Participants: Production Manager, Production Coordinator, ( Production Shift Supervisor), Kiln Coach,
Process/Optimization (all members), Quality Coordinator Environment Resposible, Methods Responsible, Electrical Responsible, Mechanical responsible, Maintenance Manager

Meeting Prepare: Based on production daily report which is production responsibility and has to be complete with
Introduction of Incidental reports + scadent actions (production responsible will authorise these)

Agenda: daily operational meeting report. It has to be finished at 08:30; Results: Decisions to solve Incidental reports, identify causes of all it isnt on TARGETS, action plans to correct
disturbances, decision to analise complex problem (establish grup analisys), folow-up/feedback and impact of scadent actions;

Records: Incidental report management file, daily action plan (other than incidental reports);
POM Plant meetings group
February 2010

Operational daily meeting

Objectives:

This meeting has to respond to :

Identify, discuss, design action plan, and assign resources to prevent reoccurrence of incidence causing a loss in reliability, productivity, or quality. (review last 24 hours) To identify and assign resources to resolve issues adversely, or likely to adversely affect, the reliability, or quality of the operation. (look ahead for next 72 hours) Must focus on what is not on target; Must focus on short-term actions; It is used also to communicate same information to all stakeholders;

What was out of the targets? Why did this occure? If we know (establish) the root cause = we will take actions (action + responsible + timing); If we dont know = we decide group analyse (theme + responsible + timing); Review all scadent actions / analisys;

Time: 09:00 in the morning, Duration: max 30min. Champion: Production Manager; Participants: Production Manager, Production Coordinator, ( Production Shift Supervisor), Kiln Coach,
Process/Optimization (all members), Quality Coordinator Environment Resposible, Methods Responsible, Electrical Responsible, Mechanical responsible, Maintenance Manager

Meeting Prepare: Based on production daily report which is production responsibility and has to be complete with
Introduction of Incidental reports + scadent actions (production responsible will authorise these)

Agenda: daily operational meeting report. It has to be finished at 08:30; Results: Decisions to solve Incidental reports, identify causes of all it isnt on TARGETS, action plans to correct
disturbances, decision to analise complex problem (establish grup analisys), folow-up/feedback and impact of scadent actions;

Records: Incidental report management file, daily action plan (other than incidental reports);
POM Plant meetings group
February 2010

Preparation the Operational Daily Meeting

Adequate preparation for the Daily Performance Meeting is essential in order for the meeting itself to be as

Key success factor:

efficient and effective as possible. The

objective of preparation is the following: For each department to independently analyze the previous 24 hours performance, incidents, observations and events affecting the performance of the plant. Discuss and prepare proposals to remedy any deviations observed the day before. The analysis could be assigned to a specific individual for each shop. However, it is important they stay in this role for sufficient time to develop a good understanding of the shop and create ownership.
POM Plant meetings group
February 2010

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Proposal report Operational Daily Meeting

Proposal of meeting report safety and Crusher Workshop

POM Plant meetings group

February 2010

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Reliability-Performance Commitee

3nd Line Review of Performance Medium Term Action Plans

POM Plant meetings group

February 2010

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Reliability-Performance Commitee
Objectives:
Systematically review by the plant reliability performance commitee of:

all incidents as identified by the Daily Incident Reporting System and to develop an action plan to

avoid

repetition of problems and chronic failures.

repetition of low performances of equipments and follow-up the strategic directions of the plant;
All incidents identified by Daily Incident Reporting System and to develop an action plan to avoid Summerise all proposals and suggestions for improuvement plant activities;

Time: 2 times/month, Duration: max 2hours. Champions: Methods Responsible and Process Responsible

Commitee members: Methods Responsible, Process Responsible, Production coordinator, Kiln Coach, Laboratory
Responsible, Electrical maintenance Responsible, Mechanical Maintenance responsible, Maximo (ADAP) Champions;

Participants to meetings: all Committee members, Production managers, Maintenance managers; Meeting Prepare: It is the responsibility of champions to split all tasks to the commite members in order to cover all review
process;

Agenda: Has to be prepared and send to the participants with at least 3 days before meeting and also it has to be added all
materials and prepared presentations; The agenda will have all responsibility and tasks of participants.

Results: Finalise all RCFA-s with action plans; Finalise all analisys and identify actions in order to correct low performance,
repetitive failure, chronic failure. Sort and decide future proposals and suggestions for improuvement plant activities;

Records: Send all action plan to be review and aprouve by managers; Send to be review and aprove improuvement
initiative; Review repairs list activities; POM Plant meetings group
February 2010

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Weekly Meeting
First part:
- very short presentation of last 7 days (safety, production, quality, environment, maintenance), focusing on strategical KPI-s; - forecast of the next 2 weeks risks or actions that could have impact; - discuss and take decisions that need plant manager authority;

Second part: monthly thematic meeting

Week_1 monthly performance; Week_2 investment; Week_3 buget and controling; Week_4 - SAFETY

RESULTS: Minute of meeting 4nd Line Review of Performance Long Term Action Plans
POM Plant meetings group
February 2010

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Weekly Meeting 1st PART

FIRST PART OF MEETING
SAFETY max 3-5minutes

Brifing of last 7 days with focus of :

Main safety incidents (if there were) what was done or its in progress; Status of strategical KPI-s; Present the main risks for plant activities (discuss and identify resources to resolve issues adversely, or likely to adversely affect or produce safety incidents; Present and discuss next safety plant actions and other safety events;

Forecast of the next 14 days with focus of:

QUALITY and ENVIRONMENT max 3-5minutes

Brifing of last 7 days with focus of :

Compliance with IPPC; KPI-s

Forecast of the next 14 days with focus of:

Main risks

Production max 3-5 minutes

Brifing of last 7 days with focus of :

Main incidents (if there were) what was done or its in progress; Status of strategical KPI-s; Identify main risks for production KPI-s (discuss and identify resources to resolve issues adversely, or likely to adversely affect productivity, or quality;

Forecast of the next 14 days with focus of:

Maintenance max 3-5 minutes

Brifing of last 7 days with focus of :

Maintenance planning repairs that were done in order to assure the reliability of the operation; Status of strategical KPI-s; Presents the main risks for equipments (discuss and identify resources to resolve issues adversely, or likely to adversely affect the reliability operation; Short presentation of repair planning (for next 2 weeks)

Forecast of the next 14 days with focus of:

POM Plant meetings group

February 2010

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Weekly Meeting 2nd PART

SECOND PART OF MEETING (30min )
Second part: monthly thematic meeting

Week_1 monthly performance; Week_2 investment; Week_3 buget and controling; Week_4 - SAFETY

Meeting agenda: has to be send

at least 24 ours before the date of meeting;

Results of meeting (presentations, MINUTE etc.) has to be sent no late than

24hour after end of meeting;

TimeThursday or Friday

POM Plant meetings group

February 2010

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PLANT MEETINGS
should contribute to have an

COMMUNICATION
Key succes factor: prepare and plan meeting

EFFECTIVE

4 RULES TO HAVE A SUCCESS MEETING

Rule_1: respect PAT meeting structure Rule_2: Don't Wait Rule_3: Stay Focused Rule_4: Keep and send minutes

POM Plant meetings group

February 2010

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Regula 1: respecta structuraSAT Regula 1: respecta structuraSAT

Scopul sedintei trebuie definit in maxim 1-2 propozitii. Sedinta are scopul de a analiza indicatorii de performanta ai atelierului in luna ianuarie " . Intocmeste Agenda. Listeaza subiectele care vor fi discutate/revazute, stabileste persoanele care vorbesc in sedinta sau modereaza discutia. Stabileste timpul (durata); de la inceput pana la sfarsit - pentru fiecare subiect din agenda.

urpose

genda

imeframe

POM Plant meetings group

February 2010

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Rule_2: Don't Wait

Regula_2: NU ASTEPTA

Sedinta INCEPE LA TIMP. Nu asteptati intarziatii. Cand cineva intarzie, nu reluati materialul care a fost deja parcurs (Va fi o pierdere de timp pentru oamenii care au sosit la timp la sedinta. Daca campionul sedintei / sponsorul nu a venit, considerati sedinta anulata si intoarcetivala lucru. Cat timp ar trebui sa se astepte Nu mai mult de 15 minute.

POM Plant meetings group

February 2010

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Rule_3: Stay Focused

Regula_3: Focus

Fiecare sedinta trebuie sa aibe un "topic keeper". Poate fi decis un voluntar la inceputul sedintei. Rolul "topic keeper". Este de a intrerupe discutia daca aceasta deviaza de la agenda si scop. Noile subiecte pot fi reprogramate pentru sedintele viitoare.

POM Plant meetings group

February 2010

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Rule_4: Keep Rule_4: Keep and send minutes minutes

Regula_4: Intocmeste si trimite sedinta

Cineva din sedinta, nu neaparat championul sedintei va nota desfasurarea sedintei si va intocmii MINUTA

Minuta va fi transmisa imediat dupa sedinta sau cel tarziu in 48 ore de la finalizarea sedintei

FARA MINUTA NU EXISTA SEDINTA

POM Plant meetings group
February 2010

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Implementation plan

Define Operational meeting report, KPI-s, excel form, the Incidental Reports flow, Create Action Plan File Create

POM Plant meetings group

February 2010

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