SAP FI Asset Accounting

November 9, 2011

Rosalyn Saez / Erika Carrera / Maureen Lee

Agenda
Asset

Accounting Overview

Asset

Structure
Processes

Business

Asset Accounting Overview

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Asset Structure

Chart of Depreciation Description 8000 NGCP Chart of Depreciation

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NGCP Chart of Depreciation (8000) Depreciation Name of Depreciation Area Area 01 02 03 04 Historical Amount Reciprocal Amount Intangible Construction Intangible Others With General Ledger update? Yes Yes Yes Yes Real or Derived? Real Real Real Real

11
12 21 22

Revaluation Cost
Revaluation Cost Reciprocal Revaluation Surplus Revaluation Surplus Reciprocal

No
No Yes Yes

Real
Real Derived ( 11 01 ) Derived ( 12 02 )

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Period Control
Transaction Asset Value Date Type Acquisition 1 to 15 of the month Period Control

Whole month depreciation on the month of asset value date 16 to 31 of the month Whole month depreciation on the month succeeding the asset value date Subsequent 1 to 15 of the month Whole month depreciation on the month of asset Acquisitions value date 16 to 31 of the month Whole month depreciation on the month succeeding the asset value date Retirements 1 to 15 of the month No depreciation on the month of asset value date 16 to 31 of the month Whole month depreciation on the month of asset value date
Transfers 1 to 15 of the month Sending asset: No depreciation on the month of asset value date Receiving asset: Whole month depreciation on the month of asset value date Sending asset: Whole month depreciation on the month of asset value date Receiving asset: No depreciation on the month of asset value date

16 to 31 of the month

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Business Processes

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10

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11

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12

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13

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14

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15

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16

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17

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18

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19

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20

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Business Process Changes

AS-IS (Existing Processes) TO-BE (Process Change) SAP Best Practice Same as To Be process.

Property Accounting handles booking of stock items. Manual updating of Fixed Asset Records monthly.

Automatic posting of entries of stock items using MM module to be handled by the warehouse team. Real time posting of transactions.

Same as To Be process.

For the current process, property accounting checks completed projects from engineering website, request and receive documents for the said completed projects which will take time.

In the To Be process, once the project is completed, there is an automatic notification of completed projects and details of the project can be viewed directly from the system.

NA

Business Process Changes

AS-IS (Existing Processes) TO-BE (Process Change) SAP Best Practice NA

Different manual entries for recording of assets, establishing intangibles and recognizing reciprocal accounts. Manual recording of depreciation per month.

Customized program to set up and update the reciprocal and intangible asset accounts once the EPS assets are posted. Perform once a month depreciation run. No need to compute for the values, system will automatically post depreciation after execution. Elimination of manual entries into General Ledger accounts derived per asset transaction and asset class.

Same as To Be process.

Entries are posted manually to the system.

Same as To Be process.

Thank A Q & You