A COST EFFECTIVE WAY OF

TRANSITION TO ISO 9001:2008

With work friendly checklists
 Transition is a “must”
• Reactions to the new version of ISO 9001
– Can we post pone the implementation?
– Hope the changes are not too many.
– We are already implementing what the
standard says now.
– We will wait till BIS comes out with the Indian
edition.
Message is we do not want to incur costs now.
 Indian Companies should not
postpone implementation to the
new standard
• In today’s competitive scenario, it is not in
the interest of Indian companies to
postpone implementation to new standard.
• It will affect our standing and will come for
adverse remarks from our customers in
Europe and USA.
• We should do the transition faster and of
course at less cost.
 Five steps in the transition
• Communicate the changes to all
• Revise the Quality Manual to the new
standard.
• Revise the II level and III level documents.
• Train the internal auditors
• Carry out one round of internal audit.
• Hold one round of management review.
How do we do the transition at less
cost?
• Communicate the • Use the list of changes enclosed
changes- Jan 2009 communicate to all.
• http://www.scribd.com/doc/8
703581/List-of-Changes-in-
ISO-90012008-Upload-File-
061208
• se mails and FAQs effectively.
• Use external resource only for
answering questions which you
as MR cannot clarify.
• Ask for actions at the end of the
communication from every one.
 Revise the Quality Manual
• Revise the manual-Feb • Impact on manual is given in
the enclosed list.
2009
• http://www.scribd.com/doc
/8782118/Documentation-
Requirements-for-ISO-
90012008
• Do not employ consultant for
this purpose.
• Have a team meet for a day or
two and complete the
corrections.
• In any case, certification body
will carry out a documentation
review. So do not worry.
 Revise the lower level documents
• II Level and III level • Impact on II level and III level
documents to be revised. documents is given in the
enclosed list.
• Mar 2009. • http://www.scribd.com/do
c/8782118/Documentatio
n-Requirements-for-ISO-
90012008
• Circulate to all dept heads and
process owners and ask them
to do the changes within a
month.
• Again, use consultants only
for the purpose of reviewing
with respect to standard.
• Avoid new procedures.
 Train the internal auditors
• Train the auditors-May • Have the consultant train
auditors for the new standard
2009 in office premises.
• Insist that the training should
be done according to ISO
19011.
• Combine one mock audit along
with the training.
• Make all Dept heads and
process owners attend part of
the session to know the
expectations of auditors and
make some of them as
auditors for the Top
management.
 Conduct one internal audit
• Conduct one internal • Use the sample checklist
audit-June 2009 enclosed.
• http://www.scribd.com/doc/872
5110/List-of-Sample-Audit-
Questions-ISO90012008-
Upload-081208
• Have the audits conducted on
video conferencing for remote
locations.
• Use the comprehensive way of
reporting and do not restrict to
NCRs.
• Conduct the Top management
audit with the consultant.
 Hold one MRM
• Hold at least one • Hold a management
management review review for the new
meeting.-July 2009 standard emphasising
on the revisions.
• Have the consultlant
to give a qualitative
feedback to
management.
• Work on the gaps.
 Go for transition as soon as
possible
• Do not postpone the • Our prestige is at
transition stake if we post pone
because the standard
is released all over
the world and all
customers do expect
us to follow the new
standard.
•