DATA PROTECTION

An Insight
Presented by the ICT Department. 4/11/12

SOWSCOs

WHAT IS DATA PROTECTION? DATA PROTECTION IS THE ADMINISTRATION OF BACKUP PROCESSES TO ENSURE THAT TASKS RUN ON SCHEDULE, AND THAT DATA IS SECURELY BACKED UP AND GOOD DATA PROTECTION MEANS HAVING RECOVERABLE. EFFECTIVE PROCESSES AND METHODOLOGIES IN PLACE TO MAINTAIN DATA INTEGRITY.

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WHAT IS A BACKUP ? BACKUP IS THE ACTIVITY OF COPYING FILES OR DATABASES SO THAT THEY WILL BE PRESERVED IN CASE OF EQUIPMENT FAILURE OR OTHER CATASTROPHE.

Click to edit Master subtitle style BACKUP IS USUALLY A ROUTINE

PART OF THE

OPERATION OF LARGE AND SMALL BUSINESSES.

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WHATS THE BACKUP STRATEGY!

ARCHIVE BUSINESS DATA REGULARLY.

CREATE DATA BACKUPS ON RELIABLE MEDIA.

KEEP UPDATED DATA BACKUPS IN A SECURE, OFF-SITE LOCATION.

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ARCHIVE BUSINESS DATA REGULARLY

The STEPS involved in archiving business data is as follows:

Managers creates and name specific folders based on a standardized naming convention that conforms to SOWSCOs QA/QC policy.

Managers identify and collate each and every document produced by their respective departments into HARDCOPY OR SOFTCOPY.

All documents in hardcopy are converted into softcopy in collaboration with the IT department.

Each document is analyzed and sorted out into the appropriate folder for archiving by each departmental manager.

Managers/ users are trained on how to backup data on their individual PCs into the SPECIAL BACKUP FOLDER called C:\sowscobu

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CREATE DATA BACKUPS ON RELIABLE MEDIA.

IT department will create BACKUP DIRECTORIES that corresponds to each users pc.
BACKUP SERVER ADMINISTRATOR periodically runs the

command that initiate users PC to automatically backup all data in the special backup folder c:\sowscobu to the backup server in the server room.

NB: THIS STEP HAS ALREADY BEEN IMPLEMENTED BY THE IT DEPARTMENT. WE ARE READY TO FULLY IMPLEMENT THE BACKUP SYSTEM ONCE THE FIRST STEP IS ACHIEVED.

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KEEP UPDATED DATA BACKUPS IN A SECURE, OFF-SITE LOCATION.

The IT department has liaise with CX.com which is a complete Cloud computing company offering secured online backup services. Our aim is to secure an initial 1 TB storage allocation in cyberspace that will be used for both storage and collaboration activities within specific work groups. We cant go on with this step until steps 1 and 2 are implemented, that is why we need the co-operation of all departments. ALL HANDS MUST BE ON DECK TO ACHIEVED THIS FEAT

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PROPOSED WORK-PLAN
DATE

TASK NAME

START

FINISH

RESOURCE

ACTION PERSON

1 2 3 4 5 6

FOLDER CREATION AND NAMING

16/12/11

19/12/11

2 1 2 2 31 2

RECORD MANAGERS/ RETENTION QAQC/ ICT GUIDE (QA/QC) MANAGERS/ USERS

IDENTIFICATION AND COLLATION OF DOCUMENT (HARDCOPY/ SOFTCOPY) BACKUP ALL AVAILABLE SOFTCOPY HARDCOPY DOCUMENTS ANALYSIS AND SORTING

20/12/11

20/12/11

20/12/11

21/12/11

MANAGERS/ USERS/ ICT MANAGERS/ USERS MANAGERS/ USERS/ ICT

22/12/11

23/12/11

HARDCOPY CONVERSION TO 03/01/12 SOFTCOPY

03/02/12

PROJECT PLAN REVIEW

06/02/12

07/02/12

MANAGERS/ ICT/ GM/ MD

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?
UE Q S

ON TI S

QU S ES ? TI ON

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