ISO14001-2004 Awareness Presentation

What is an EMS?

Systematic way of managing an organizations environmental affairs Based on Plan-Do-Check-Act Model (PDCA) Focused on Continual Improvement of system Addresses immediate and long-term impact of an organizations products, services and processes on the environment. A tool to improve environmental performance

Sustainable Development

Development that meets the needs of the present without compromising the ability of future generations to meet their own needs
- World Commission on Environment and Development 1987

Global Warming
Just like the plants we grow in a greenhouse we ourselves live in a greenhouse called the earth. The earth is wrapped in a blanket of gases. This blanket of gases insulate the earth by trapping heat as do the panes of glass in a green house. Then whats the problem ? The problem is that humans are thickening the blanket by producing a lot of greenhouse gases (these include Carbon Dioxide, Methane and Nitrous Oxide) by burning fossil fuels. As a result, more heat is generated and trapped thereby leading to global warming.

ISO 14001:Environment Management System

Created by the International Organization of Standardization, a non-governmental organization (NGO) established in 1947, located in Geneva ,Switzerland ISO is taken - from the Greek iso, meaning
equal (as in isothermal)

ISO is a worldwide federation of national standards bodies from over 130 countries; ISO14001 was prepared by technical Committee ISO/TC207

Why Implement an EMS?

To get your environmental ducks in a row!

Struggling to stay in compliance and keep track of regulations/laws Environmental management just one of many responsibilities Establish a framework to move beyond compliance Vehicle for positive change; improved employee morale, enhanced public image Employee turnover

Why Implement an EMS ?

More reasons:

Helps to identify the causes of environmental problems.

better to make a product right the first time cheaper to prevent a spill or other accident cost effective to prevent pollution Inconsistency in environmental regulation and enforcement

Trade and competitive issues

Many individual parts may already be in place just need to unify under the EMS umbrella!

KEY DEFINITIONS
ENVIRONMENT
SURROUNDINGS IN WHICH AN ORGANIZATION OPERATES, INCLUDING AIR, WATER, LAND, NATURAL RESOURCES, FLORA, FAUNA, HUMANS, AND THEIR INTERRELATION.
NOTE : SURROUNDINGS IN THIS CONTEXT EXTEND FROM WITHIN AN ORGANIZATION TO THE GLOBAL SYSTEM.

KEY DEFINITIONS
CONTINUAL IMPROVEMENT
PROCESS OF ENHANCING THE ENVIRONMENTAL MANAGEMENT SYSTEM TO ACHIEVE IMPROVEMENTS IN OVERALL ENVIRONMENTAL PERFORMANCE IN LINE WITH THE ORGANIZATIONS POLICY.

NOTE : THE PROCESS NEED NOT TAKE PLACE IN ALL AREAS OF ACTIVITY SIMULTANEOUSLY.

KEY DEFINITIONS
ENVIRONMENTAL ASPECT
ELEMENT OF AN ORGANIZATIONS ACTIVITIES, PRODUCTS OR SERVICES WHICH CAN INTERACT WITH THE ENVIRONMENT.

NOTE:

A SIGNIFICANT ENVIRONMENTAL ASPECT IS AN ENVIRONMENTAL ASPECT WHICH HAS OR CAN HAVE A SIGNIFICANT ENVIRONMENTAL IMPACT.

KEY DEFINITIONS
ENVIRONMENTAL IMPACT
ANY CHANGE TO THE ENVIRONMENT, WHETHER ADVERSE OR BENEFICIAL, WHOLLY OR PARTIALLY RESULTING FROM AN ORGANIZATIONS ENVIRONMENT ASPECTS.

EMS Model
Policy

Based on the P-D-C-A Model, Plan-Do-Check-Act

Management Review

Plannin g

Implementation Checking Corrective Action

EMS Implementation Process

Continual improvement
continual improvement
Performance

plan act

do check

assurance (quality/environment)

Core group and MR

MR - The key person Core group - Should have representative from all functional areas / departments Responsibility of legal compliance

17 Requirements in ISO 14001

Env. Policy 4.2 Env. Aspects 4.3.1 Legal and other req. 4.3.2 Obj. and targets 4.3.3 Env. Mgmt. Program 4.3.4 Structure and Responsibility 4.4.1 Training, awareness, and competence 4.4.2 Communication 4.4.3 EMS documentation 4.4.4 Document control 4.4.5 Operational control 4.4.6 Emergency preparedness and response 4.4.7 Monitoring and measurement 4.5.1 Corrective/preventive action 4.5.2 Records 4.5.3 EMS audit 4.5.4 Management Review 4.6

4.1 General Requirements

The organization shall establish ,document, implement , maintain and continually improve an environmental management system in accordance with the requirements of this International standard.

The Standard (2004 version )now includes a requirement for: Continual improvement to the EMS A defined and documented scope of the EMS

4.2 Environmental Policy

Top management shall define the organization's environment policy and ensure that , within the defined scope of its EMS , it Is appropriate to the nature , scale and environmental impacts of its activities , products and services. Includes a commitment to continual improvement and prevention of pollution Includes a commitment to comply with applicable legal requirements and with other requirements to which the organization subscribes which relates to its environmental aspects,

The environment policy now must be defined within the scope of the EMS . The policy must also be communicated to all persons working for or on behalf of the organisation.

4.3 Planning

Aspect/ Impact Identification and assessment Decide on objectives and targets to achieve the Environmental Policy. Develop EMPs for achieving set objectives and targets

Aspect/ Impact Identification and Assessment

ORGANISATION Aspects = Element Products Services Activities Interact source-pathway target-impact ENVIRONMENT

Impact=Change
Air Water Land Natural Resources Flora / Fauna Humans

significance : scale of impact emergency

Aspects and Impacts

Consider:

Air emissions Solid/hazardous waste Water effluents Contamination of land Noise, vibration and odor Land use, energy use, water use Raw material and resource use Positive environmental issues

Not just regulated issues!

Example:

Aspect - Radioactive material Impact Transportation and storage issues; Environmental contamination

4.3.1 Environmental Aspects The organization shall ensure that the significant environment aspects are taken into account in establishing, implementing and maintaining its EMS
Aspects now must be identified within the defined scope of the EMS and are required to be documented. 4.3.2 Legal and other requirements Clause 4.3.2 now states that an organization must determine how legal and other requirements apply to its aspects. The organisation must also take these requirements into account when establishing , implementing and maintaining their EMS.

Environmental Rules and Regulations

The Water (Prevention and Control of Pollution) Act 1974

The Water (Prevention and Control of Pollution) Rules 1975

The Water (Prevention and Control of Pollution) Cess Act 1977 The Water (Prevention and Control of Pollution) Cess Rules 1978

The Air (Prevention and Control of Pollution) Act 1981

The Air (Prevention and Control of Pollution) Rules 1982/83 The Environment (Protection) Act 1986 The Environment (Protection) Rules 1986

The Hazardous Wastes (Management and Handling) 1989

Manufacture, Storage and Import of Hazardous Chemical Rules/Amendment Rules 1989/94 Manufacture, Use, Import, Export & Storage of Hazardous Micro-Organisms, Genetically Engineered Micro-organisms or Cells Rules,1989

The Environmental (Protection) Rules-Environmental Statement 1992/93

The Environmental (Protection) Rules-Environmental Standards 1993

The Environmental (Protection) Rules-Environmental Clearance 1994 Factories Act 1948 Factory Rules 1950 The Chemical Accidents (Emergency Planning, Preparedness and Response) Rules 1996 Indian Boiler Act 1923 The Gas Cylinder Rules 1981 The Petroleum Act 1934

4.3.3 OBJECTIVES , TARGETS AND PROGRAMME(S) The organization shall establish, implement and maintain documented environmental objectives and targets at relevant functions and levels within the orgainsation.
Clause 4.3.3 now merges earlier clauses 4.3.3 (Objectives and Targets ) and 4.3.4 (Management Program (s) ). Revisions include an additional requirement that objectives and targets be measurable , consistent with legal and other requirements and committed continual improvement.

OBJECTIVES & TARGETS

Reduce generation of hazardous waste Improve indoor air quality by reducing solvent odors Prevent spills Reduce electrical use

Reduce spent solvent by 80% by 08/2005 Reduce emissions by 90% by 06/2005 Max. of 2 /yr. by 09/2005 Reduce electricity use by 10% by 08/2005

4.3 Planning
Review policy Determine significant impacts Determine legal/ other rqmts.

Establish obj./target

Develop Env. Mgmt. program

Implementation (4.4)

Structure/responsibility (4.4.1) Training, awareness, & competence (4.4.2) Communication (internal/external) (4.4.3) Env. Mgmt. System Documentation (4.4.4) Document control (4.4.5) Operational control (4.4.6) Emergency preparedness and response (4.4.7)

4.4.1 Resources , roles ,responsibilty and authority

Management shall ensure that the availability of resources essential to establish , implement , maintain and improve the EMS. Roles , responsibilities & authorities shall be defined, documented and communicated in order to facilitate effective environement management. The organization's top management shall appoint a specific Management Representative to establish & maintain and improve the EMS.

4.4.2 Competence , training and awareness

The organisation shall ensure that any person (s) performing tasks for it or on behalf that have the potential to cause a significant environmental impacts identified by the organisation is competent on the basis of appropriate education , training or experience and shall retain associated records The orgnisation shall indentify training needs associated with its environment aspects and its environmental management system.

4.4.3 Communication
The

organistation shall maintain a procedure for internal & external communication.

An addition has been made to clause 4.4.3 to require the organization , should they decide to communicate with external parties about their significant aspects , to introduce method (s)- instead of Processes.

4.4.4 Documentation

Normally 4 levels of documents:

Apex Manual - documents how the clauses of ISO 14001 are addressed in the system Departmental procedure manuals - documents how the requirements of ISO 14001 are addressed by individual departments or functional areas Work Instructions / SOPs - documents how any work related to the EMS should be carried out Records required by this international standard.

4.4.5 Control of Documents

Establish a procedure defining the controls (a) To approve documents for adequacy prior to issue (b) To review and update as necessary and re-approve documents To ensure that changes and their current revision status are identified (d)) To ensure that relevant versions of applicable documents are available at the point of use (e) To ensure the documents remain legible and readily identifiable

This clause has not changed in intent , but has been update to align it more with ISO 9001:2000

4.4.6 Operational control

The

organisation shall identify and plan those operations that are associated with identified significant environment aspects consistent with its environment policy, objectives and targets in order to ensure that they are carried out under specified conditions .

4.4.7 Emergency preparedness and response

Establish ,maintain & test a process for dealing with emergency situations & accidents The organistation shall periodically review and where necessary revise its emergency preparedness and response procedures in particulars after the occurrence of accidents or emergency situations

Checking (4.5)
Evaluation of compliance (4.5.2)

Monitoring and Measuring (4.5.1)

Records (4.5.4)

Non-conformance and Corrective/Preventive Action

(4.5.3)

EMS Auditing (4.5.5)

(4.5.1) Monitoring and Measuring

The organization shall establish and maintain documented procedures to monitor and measure ... the key characteristics of its operations that can have a significant impact on the environment. Track how well the system is working Measure the key characteristics of those activities that can have significant impacts Analyze the root causes of problems

4.5.2 Evaluation of compliance

Consistent with its commitment to compliance , the organisation shall establish, implement and maintain a procedures for periodically evaluating compliance with legal requirements & other requirements to which it subscribes. The organisation shall keep records of the results of the periodic evaluations. This clause has been separated from 4.5.1 to become its own clause.

(4.5.3) Non Conformance and Corrective and Preventive Action

Develop procedure for investigating, correcting, and preventing system deficiencies Set up process for assigning responsibilities for and tracking completion of corrective action Set up process to revise EMS procedures based on corrective actions

4.5.4 Control of records

The organisation shall establish, implement and maintain records as necessary to demonstrate conformity to the requirements of its EMS & this standard and the results achieved. Control of records has been simplified , reworded and reformatted to align its content with ISO 9001:2000.

(4.5.5) EMS Auditing

Develop internal EMS audit program Are all EMS requirements met? (Are we meeting the standard?) Is the system working? (Are we doing what we said we would?)

Determine audit frequency and procedures; train auditors; keep records of audits, findings, and follow up actions The internal audit process must address the retention of associated records. Revision considers the selection of auditors and states that the selected auditors shall ensure objectivity and impartiality in the audit process.

(4.6) Management Review

Reviews EMS to ensure its continuing suitability, adequacy and effectiveness Reviews process to ensure necessary information is collected for evaluation Review must be documented Consider changes to:

policy objectives other EMS elements

THANK

YOU