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Presentation Skills
PRESENTATIONS
Presenting is a Skill
Presentation Skills
OBJECTIVES
At the end of the workshop participants will:
Presentation Skills
AGENDA
Preparing Yourself
Preparing your Presentation Key Elements of Delivery Communication awareness Presentation Exercises with Feedback
Presentation Skills
PRESENTATION SKILLS
WHAT IS A PRESENTATION?
A talk which uses a variety of techniques and allows for participation.
Presentation Skills
EFFECTIVE PRESENTATION
Require many skills and much knowledge...and a little natural talent doesnt hurt. The art of effective speech can apply to anyone. The presenter needs
the dedication of a clergyman the selling abilities of a salesman the diagnostic acumen of a physician, combined with the capabilities of a silver-tongue orator to be truly successful.
Presentation Skills
No one knows everything about anything. You learn something new with every presentation.
Enter the room feeling that you have more ammunition in your mind than you will ever have to fire!
GROUP EXERCISE
What are the features of a good, effective presentation? Answers on a flip chart 10 minutes to complete Nominate one person to report out for the group
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AN EFFECTIVE PRESENTATION
Sets out presentations aim up front Clear, concise objectives (That must be met) Targeted to needs of the audience Involves the audience (passively/actively) Confident (Skilled) speaker Effective use of multi-media Effective use of time Action/results orientated
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POOR PRESENTATION
If you can read it, so can I. Give it to me, and let me go!.
Reading allows no interaction and very little eye contact. Death by PowerPoint
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Presentation Skills
WHAT IS COMMUNICATION?
Paired discussion
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COMMUNICATION
Communication is the purpose of EXPRESSING Not the purpose of IMPRESSING
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Aristotle
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PREPARING YOURSELF
We are what we repeatedly do. Excellence, then, is not an act, but a habit.
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FEAR of Presentations
THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees NORMAL!
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PREPARE
Some common fears:
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I could not talk about anything for more than 2 minutes I will forget all of the key aspects Someone in the group may know more than me I wont be able to answer questions
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PANIC
Presentation Skills
PANIC
Purpose - May be decided for you
Audience - Find out who they are Need - What are their needs? And what do you need to meet this requirement? Information - What information should be included? Too much vs too little? Communication - How? What framework will you use? Visual aids etc.
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Presentation Skills
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EFFECTIVE PRESENTERS
Control Anxiety Dont Fight It Audience Centered Accomplishes Objective
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Practice, practice, practice, and use note cards (as a memory jogger only!)
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IMPACT
4 - 7 seconds to make a positive impact
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SAME AS:
1. Why am I giving this presentation? 2. Who are my audience and what do they expect? 3. What information do I need to present to meet the objectives? 4. Will I / can I use any extra materials to help me get my message across? 5. What will the sequence of my presentation look like?
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WRITING OBJECTIVES
Presentation Skills
What do you want your audience to know, to understand, to be able to do at the end of your presentation?
PRESENTATION OBJECTIVES
By the end of this presentation you will be able to:Explain the newscast technique
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Presentation Skills
NEWSCAST TECHNIQUE
2. Tell them
3. Tell them what youve told them
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Presentation Skills
Your Audience
Your Audience
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Are the reason you are giving the presentation! They are your customer Stay in contact with them Read them like a book Pay Attention!
Remember. Its not about you, Its about them
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Presentation Skills
Presentation Skills
FOCUS ATTENTION
Opening
Body
Close
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DETERMINING CONTENT
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The key issue in content is what the audience - must know - should know - could know
BUILDING SOCIETY ESTATE AGENTS DRIVE ROUND PAPERS HOW MUCH? WHERE TO GET DEPOSIT BANK LOCAL AUTH
INTERNET/CEEFAX
SOLICITOR
BUYING A HOME
TRAVEL
DIY ENTERTAINMENT SCHOOLS OLD
MOVING BANK
NEW
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Presentation Skills
ORGANISING MATERIAL
PRESENTATION FLOW
Questions
Closing Overall timing
REMEMBER THE 5 PS
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Dont
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Turn the lights out and show slides while reading a script or from your notes.
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Deviations From the Norm for Emphasis Be Aware of Your Voice and the Effect it Can Have on People
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Use of Space
COMMON PROBLEMS
Verbal fillers Um, uh, like Any unrelated word or phrase Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting Failure to be audience-centered
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5 PRESENTATION TIPS
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1. Smile
HOW DO WE COMMUNICATE?
Verbally
and
Non-verbally body language
- Your physical stance and appearance - Voice - Mannerisms
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PACE
This is how long a sound lasts. Talking too fast causes the words and syllables to be short Talking slowly lengthens them. Varying the pace helps to maintain the audience's interest. Try to speak a little slower than you would in conversations
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APPEARANCE
First impressions are strong and can be hard to change Tailor dress to audience rather than subject matter. A clean, neat appearance is essential to create a professional impact
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THE BODY
Eye contact Facial Expressions Gestures Posture and body orientation Proximity: Cultural norms dictate a comfortable distance for interaction with others.
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HINTS ON DELIVERY
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Presentation Skills
MAGIC INGREDIENT:
ENTHUSIASM
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SMILE
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BUILD RAPPORT
Relationship, especially one of mutual trust or emotional affinity.
Audience members who trust you if they feel that you care
Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression
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Humor (Careful!) Short Story Starling Statistic Make Audience Think Invite Participation
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INFORMATION VISUALIZATION
With a little time we could work out the days, but if we are to add in some simple visual colour coding.
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INFORMATION VISUALIZATION
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KISS
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INTRODUCTION
You are trying to achieve three things:
Arouse the interest of the audience. State the objective(s) of your presentation Demonstrate the relevance of the subject to the audience.
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Be clear about what the audience: must know should know could know
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VISUAL AIDS Enhance Understanding Add Variety Support Claims Lasting Impact Used PoorlyA DistractionIneffective Presentation
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be an aid to learning
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HANDLING QUESTIONS
Check that this is acceptable to the audience Never bluff with your answers, if you dont know say so and endeavor to find the answer If asked a question during your presentation despite agreeing to leave them to the end answer it!
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Make it very clear at the beginning how you would wish questions to be handled
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Presentation Skills
Small audience group of 15 or less Establish eye-contact with each member of the group Face audience at all times Involve the audience through questions or activities
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Make sure everyone can hear you Link points Emphasis and repeat main points Speak slowly
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Attitude, Planning, Approach and Effective Communications will make all the difference
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INDIVIDUAL EXERCISE
Choose a subject to do a 5 minute presentation (Can be work or non-work related) You should allow some time at the end for questions (Presentation should not last > 5 minutes) Prepare your presentation use any media you want
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SUMMARY
Think about your audience
Presentation Skills Who are they? What do they know? What do they want to know?
SUMMARY
Use visual aids to support your presentation Visit your venue in advance
Check out the space and equipment etc.
Start on Time Finish on Time Greet your audience Begin your presentation and remember!
Tell Them What You Are Going To Tell Them Tell Them Tell Them What You Told Them
Presentation Skills
OBJECTIVES
At the end of the workshop participants will:
Presentation Skills
Presentation Skills