Vous êtes sur la page 1sur 92

Introduction To Presentation Skills

Presentation Skills

PRESENTATIONS

Presenting is a Skill

Developed through experience,


training and feedback.

Presentation Skills

Great speakers arent born, they are trained.

OBJECTIVES
At the end of the workshop participants will:

Know how to structure a presentation that creates


impact and interest.

Be aware of verbal and non-verbal communications


within the context of giving presentations.

Develop skills to support and improve their


presentation techniques.

Have an opportunity to practice those skills and


receive feedback on their use.

Presentation Skills

AGENDA

Introductions, Objectives, Agenda Presentations in Context

Preparing Yourself
Preparing your Presentation Key Elements of Delivery Communication awareness Presentation Exercises with Feedback

Summary and Conclusions

Presentation Skills

Name/ role / & Department

My experience of giving presentations 1.Why am I here 2.What do I want to develop

Who is a good Presenter, & why?

PRESENTATION SKILLS
WHAT IS A PRESENTATION?
A talk which uses a variety of techniques and allows for participation.
Presentation Skills

Most effective are clear, concise and last about 20 minutes.


The need to impart information is usually greater than the need to receive it.

EFFECTIVE PRESENTATION
Require many skills and much knowledge...and a little natural talent doesnt hurt. The art of effective speech can apply to anyone. The presenter needs
the dedication of a clergyman the selling abilities of a salesman the diagnostic acumen of a physician, combined with the capabilities of a silver-tongue orator to be truly successful.

Presentation Skills

KNOWLEDGE OF THE SUBJECT


What is the impact of not knowing your subject?
ignorance talking to ignorance. Blind leading the Blind
Presentation Skills

No one knows everything about anything. You learn something new with every presentation.

Enter the room feeling that you have more ammunition in your mind than you will ever have to fire!

GROUP EXERCISE
What are the features of a good, effective presentation? Answers on a flip chart 10 minutes to complete Nominate one person to report out for the group

Presentation Skills

AN EFFECTIVE PRESENTATION
Sets out presentations aim up front Clear, concise objectives (That must be met) Targeted to needs of the audience Involves the audience (passively/actively) Confident (Skilled) speaker Effective use of multi-media Effective use of time Action/results orientated

Presentation Skills

POOR PRESENTATION
If you can read it, so can I. Give it to me, and let me go!.

Reading allows no interaction and very little eye contact. Death by PowerPoint

Presentation Skills

Presentation Skills

TALKING IS EASY, COMMUNICATION IS NOT

WHAT IS COMMUNICATION?
Paired discussion

The transfer of meaning


A system of transferring meaning The process by which messages are sent and received.

Presentation Skills

COMMUNICATION
Communication is the purpose of EXPRESSING Not the purpose of IMPRESSING

Presentation Skills

Aristotle

Presentation Skills

PREPARING YOURSELF

We are what we repeatedly do. Excellence, then, is not an act, but a habit.

WHAT ARE YOU AFRAID OF?

The Book of Lists 1977

Presentation Skills

FEAR of Presentations

THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees NORMAL!

Presentation Skills

Feared More Than Death!

PREPARE
Some common fears:
Presentation Skills

I could not talk about anything for more than 2 minutes I will forget all of the key aspects Someone in the group may know more than me I wont be able to answer questions

Presentation Skills

EXAMINE YOUR FEARS

PANIC

Purpose Audience Need Information Communication

Presentation Skills

PANIC
Purpose - May be decided for you
Audience - Find out who they are Need - What are their needs? And what do you need to meet this requirement? Information - What information should be included? Too much vs too little? Communication - How? What framework will you use? Visual aids etc.
Presentation Skills

Presentation Skills

So What are you so afraid of!

What Are Your Real Fears?


Are they fears of failure? Of exposure? Of judgment? Does the fear "save" you from having to put yourself out there? Focusing on the personal and professional benefits of speaking can help put fear in its place.

Presentation Skills

CAUSES OF THE ANXIETY


Fear of the Unknown OR Loss of Control No Backup Plan No Enthusiasm For Subject Focus of Attention
Presentation Skills

Fight or Flight Mode

EFFECTIVE PRESENTERS
Control Anxiety Dont Fight It Audience Centered Accomplishes Objective
Presentation Skills

Fun For Audience


Fun For You Conducted Within Time Frame

DEALING WITH NERVES


Be overly familiar, but dont try to memorise Preplan the first three to five words for each key point
Presentation Skills

Practice, practice, practice, and use note cards (as a memory jogger only!)

Presentation Skills

PREPARING YOUR PRESENTATION

IMPACT
4 - 7 seconds to make a positive impact
Presentation Skills

Good, strong, solid introduction - rehearse to death.


Build credibility, create a safe comfortable environment for your audience. Smiling helps... Don't start with a joke If it bombs it will throw you! Don't apologise for anything, start on time. Average attention span is very short - intersperse material with a variety of stimuli.

PREPARING YOUR PRESENTATION IN 5 STEPS


1. WRITING OBJECTIVES FOR THE PRESENTATION 2. ANALYSING THE AUDIENCE 4. CHOOSING AND USING SUPPORT AIDS 5. PREPARING A FINAL PRESENTATION PLAN

SAME AS:
1. Why am I giving this presentation? 2. Who are my audience and what do they expect? 3. What information do I need to present to meet the objectives? 4. Will I / can I use any extra materials to help me get my message across? 5. What will the sequence of my presentation look like?

Presentation Skills

3. ORGANISING YOUR MATERIAL

CLARIFY THE PURPOSE OF YOUR PRESENTATION


Why do we give presentations?
A) To give background B) To give detailed information C) To propose a new point of view D) To teach a new skill E) To outline a proposed course of action F) To influence, persuade or sell
Presentation Skills

WRITING OBJECTIVES

Presentation Skills

What do you want your audience to know, to understand, to be able to do at the end of your presentation?

PRESENTATION OBJECTIVES
By the end of this presentation you will be able to:Explain the newscast technique
Presentation Skills

The Newscast Technique


Presented By: Paul Guilfoyle

Presentation Skills

NEWSCAST TECHNIQUE

1. Tell them what you are going to tell them

2. Tell them
3. Tell them what youve told them

Presentation Skills

Presentation Skills

Your Audience

SOME THOUGHTS ON YOUR AUDIENCE


What is their general attitude likely to be?
Presentation Skills

What do they already know? What do they wish to know?

How fast can they take things in?


Good presenting is about entertaining as well as conveying information. People retain more if they are enjoying themselves and feeling relaxed

Your Audience
Presentation Skills

Are the reason you are giving the presentation! They are your customer Stay in contact with them Read them like a book Pay Attention!
Remember. Its not about you, Its about them

Presentation Skills

KNOWING YOUR AUDIENCE

SIGNS THAT THE AUDIENCE IS NOT LISTENING


Start to look away. Touch or rub their face, hands or hair Eyes glaze over and look at the screen Fidget Yawn (often with a hand covering their mouth) Flick through their notes Make copious notes Sigh heavily

Presentation Skills

Presentation Skills

FOCUS ATTENTION

Attention and interest

Opening

Body

Close

Presentation Skills

DETERMINING CONTENT

Create a Mind Map

Presentation Skills

The key issue in content is what the audience - must know - should know - could know

BUILDING SOCIETY ESTATE AGENTS DRIVE ROUND PAPERS HOW MUCH? WHERE TO GET DEPOSIT BANK LOCAL AUTH

MORTAGE SOLICITOR FEES

INTERNET/CEEFAX

SOLICITOR

BUYING A HOME
TRAVEL
DIY ENTERTAINMENT SCHOOLS OLD

MOVING BANK

APARTMENT BUILD SHOPS HOUSE SITE

NEW

Presentation Skills

DEVELOPING THE SUBJECT MATERIAL


Determine the content Develop the shape Select the most appropriate method and aids Check and review the timing
Presentation Skills

Presentation Skills

ORGANISING MATERIAL

PRESENTATION FLOW

Introduction Main body, sequence


Presentation Skills

Questions
Closing Overall timing

REMEMBER THE 5 PS

Poor Planning Results in a Pretty Poor Presentation

Presentation Skills

BRING YOUR PRESENTATION TO LIFE


Stories Questions Pictures, cartoons and video-clips Sound-clips Straw polls Audience participation exercises Quotations Props Examples Analogies Statistics (which dramatically improve audience buyin)

Presentation Skills

DEADLY SINS OF POOR PRESENTATION Dont


Show up late and/or apologise for a lack of time to prepare adequately. Bore the audience with details of who you are and unnecessary history. Explain why the subject is relevant to this audience. Use a presentation designed for another audience for this audience. Tell the audience more than they want to know. Presentation Skills

DEADLY SINS OF POOR PRESENTATION

Dont
Presentation Skills

Turn the lights out and show slides while reading a script or from your notes.

Rehearse - play it by ear.


Act either condescending or intimidated. (Treat the audience as peers ) Overdo jokes, gimmicks, and teasers, thus undermining your credibility as a presenter and trivializing your message.

Presentation Skills

EFFECTIVE PRESENTATION TECHNIQUES

PRESENTATION STYLE Elements Vocal Techniques


Deviations From the Norm for Emphasis Be Aware of Your Voice and the Effect it Can Have on People

Presentation Skills

Loudness Pitch Rate Pause

PRESENTATION STYLE (CONT) Body Language


Eye Contact, Gestures, Posture
Presentation Skills

Use of Space

Can Everyone See You? Movement

COMMON PROBLEMS
Verbal fillers Um, uh, like Any unrelated word or phrase Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting Failure to be audience-centered

Presentation Skills

5 PRESENTATION TIPS

2. Breathe 3. Water 4. Notes 5. Finish On Or Under Time

Presentation Skills

1. Smile

HOW DO WE COMMUNICATE?
Verbally

and
Non-verbally body language
- Your physical stance and appearance - Voice - Mannerisms

Presentation Skills

EXERCISE NON VERBAL COMMUNICATION


Presentation Skills

PACE
This is how long a sound lasts. Talking too fast causes the words and syllables to be short Talking slowly lengthens them. Varying the pace helps to maintain the audience's interest. Try to speak a little slower than you would in conversations

Presentation Skills

APPEARANCE
First impressions are strong and can be hard to change Tailor dress to audience rather than subject matter. A clean, neat appearance is essential to create a professional impact

Do not wear anything that may distract the audience

Presentation Skills

ENHANCING YOUR BODY IMAGE


Good body image begins with posture Holding yourself upright and straight not only has physical benefits, such as improved vocal clarity, it can also enhance your mental outlook as well. Standing properly increases your stature which can give you greater self-confidence.
Presentation Skills

THE BODY
Eye contact Facial Expressions Gestures Posture and body orientation Proximity: Cultural norms dictate a comfortable distance for interaction with others.

Presentation Skills

HINTS ON DELIVERY
Presentation Skills

Presentation Skills

USING EYE CONTACT

MAGIC INGREDIENT:

ENTHUSIASM

Presentation Skills

SMILE
Presentation Skills

Presentation Skills

KEY ELEMENTS OF DELIVERY

BUILD RAPPORT
Relationship, especially one of mutual trust or emotional affinity.

Audience members who trust you if they feel that you care

Start Before You Begin

Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression

People Listen To People They Like

Presentation Skills

OPENING YOUR PRESENTATION


Introduce Yourself Get Attention, Build More Rapport, Introduce Topic

Humor (Careful!) Short Story Starling Statistic Make Audience Think Invite Participation

Get Audience Response HO HUM

Presentation Skills

COMPLETING THE OPENING


Clearly Defining Topic If Informative Clear parameters for content within time If Persuasive Whats the problem Who or Why care(s) Whats the solution Overview

Presentation Skills

PRESENTING MAIN POINTS (SOLUTION)


Main Point-Transition-Main Point-Transition-Main Point.. Supporting Evidence Examples Feedback & Questions From Audience

Attention to, and Focus on, Audience (Listening)

Presentation Skills

CONCLUDING YOUR PRESENTATION


Goal Inform audience that youre about to close Summarise main points Something to remember or call-to-action Answer questions

Presentation Skills

INFORMATION VISUALIZATION

With a little time we could work out the days, but if we are to add in some simple visual colour coding.

Presentation Skills

INFORMATION VISUALIZATION

Simple visual colour coding.

Presentation Skills

KISS

-Keep It Simple Stupid.


-Reduce your presentation to simple concepts and your audience should be able to follow you.
-If you go beyond their understanding they will switch off.

Presentation Skills

No - not kiss the audience!

INTRODUCTION
You are trying to achieve three things:
Arouse the interest of the audience. State the objective(s) of your presentation Demonstrate the relevance of the subject to the audience.
Presentation Skills

DEVELOPING THE MAIN BODY

Keep it logical and linked


DUBLIN

Use signposts Allow for participation

Support with appropriate visual aids


Maintain a degree of variety

Presentation Skills

Be clear about what the audience: must know should know could know

CREATING EFFECTIVE VISUAL AIDS

Presentation Skills

VISUAL AIDS Enhance Understanding Add Variety Support Claims Lasting Impact Used PoorlyA DistractionIneffective Presentation

Presentation Skills

VISUAL AIDS SHOULD


Supplement presentation Outline of main points Serve audiences needs, not speakers Simple and clear

be an aid to learning

Presentation Skills

THE PURPOSE OF USING VISUAL AIDS


Support your ideas and improve audience comprehension of your presentation Add variety to your presentation by providing a break from listening and letting them see something Help illustrate complex ideas or concepts; helpful in reinforcing ideas

Presentation Skills

CALL FOR ACTION


Dont be afraid to repeat key points Ask for questions State the next steps What should the audience do with the information
Presentation Skills

HANDLING QUESTIONS

Check that this is acceptable to the audience Never bluff with your answers, if you dont know say so and endeavor to find the answer If asked a question during your presentation despite agreeing to leave them to the end answer it!

Presentation Skills

Make it very clear at the beginning how you would wish questions to be handled

Presentation Skills

SUGGESTED PRESENTATION SEQUENCE

KNOWING YOUR VENUE

Visit your venue in advance, if possible

Decide on layout that you would prefer


Check for equipment availability Check lighting and plug positions Check acoustics Check windows for blinds if necessary

Presentation Skills

ADJUST YOUR PRESENTATION TO AUDIENCE SIZE

Small audience group of 15 or less Establish eye-contact with each member of the group Face audience at all times Involve the audience through questions or activities

Presentation Skills

ADJUST YOUR PRESENTATION TO AUDIENCE SIZE

Make sure everyone can hear you Link points Emphasis and repeat main points Speak slowly

Presentation Skills

Large Group - Group of 15 or more

Attitude, Planning, Approach and Effective Communications will make all the difference

Presentation Skills

INDIVIDUAL EXERCISE
Choose a subject to do a 5 minute presentation (Can be work or non-work related) You should allow some time at the end for questions (Presentation should not last > 5 minutes) Prepare your presentation use any media you want

Presentation Skills

SUMMARY
Think about your audience
Presentation Skills Who are they? What do they know? What do they want to know?

Examine your subject


Identify the: Must Knows, Should Knows and Could Knows.

Structure your presentation


Introduction Main Body Summary

SUMMARY
Use visual aids to support your presentation Visit your venue in advance
Check out the space and equipment etc.

Start on Time Finish on Time Greet your audience Begin your presentation and remember!
Tell Them What You Are Going To Tell Them Tell Them Tell Them What You Told Them

Ask for questions and answer them truthfully


If you cant answer the question then say so!

Presentation Skills

OBJECTIVES
At the end of the workshop participants will:

Know how to structure a presentation that creates


impact and interest.

Be aware of verbal and non-verbal communications


within the context of giving presentations.

Develop skills to support and improve their


presentation techniques.

Have an opportunity to practice those skills and


receive feedback on their use.

Presentation Skills

Thanks for your time!

Presentation Skills

Vous aimerez peut-être aussi