OHSAS 18001 OSHMS

What is Safety ? Safety means freedom from unacceptable risk of harm

What is OHSAS 18001 Series ? A group of guidance for the Occupational Safety and Health Management System (OSHMS). OHSAS : Occupational Health and Safety Assessment Series, developed by the British Standards Institute. Developed in response to demands for a recognizable OSHMS that compliments the ISO14001 Environmental Management System.
Scope The scope of Occupational Health and Safety Assessment Series (OHSAS) specification gives requirement for an occupational health and safety (OH&S) management system, to enable an organization to control its OH&S risks and improve its performance. It does not state specific OH&S performance criteria, nor does it give detailed specifications for the design of a management system.

The OHSAS 18001 elements are very similar to the ISO 14001 elements.
OHSAS 18001 : 2007 ISO 14001 : 2004 4.2 4.3 Environmental Policy Planning Environmental aspects Legal and other requirements Objectives, targets and programs Environmental Management Programs 4.4 Implementation and Operation Resources, roles, responsible and authority Compttence, training, awareness Communication Documentation Control of documents Operational control Emergency prepareness and response 4.5 Check and Corrective Action Monitoring and measurement Evaluation of compliance, corrective action and preventive action Control of records Internal audit 4.6 Management Review OH&S Policy Planning Hazard identification, rish assessment and determining controls Legal and other requirements Objective OH&S Management Programs

4.2 4.3

4.4

Implementation and Operation Resources, roles, responsibility, accountability and authority Competence, training and awareness Communication, participation and consultation Documentation Control of documents Operational control Emergency prepareness and response

4.5

Checking and Corrective Action Performance measurement and monitoring Evaluation of compliance, accidents, Non-conformance and corrective and preventive action Records and record management Internal audit

4.6

Management Review

OHSAS 18001 OSHMS

Who are the Stake Holders in OHSAS 18001?
All Employees Management Shareholders The Local Community Customers The World.

What is OH&S Management System Elements ?

The OHSAS 18001 Specification contains the basic elements of the OSH Management System (OSHMS) : 4.1 4.2 4.3 General Requirements OH&S Policy Planning 4.3.1 Hazard Identification, Risk Assessment and Risk Control 4.3.2 Legal and Other Requirements

4.3.3

Objectives & Programmes

What is OH&S Management System Elements ?

4.4 Implementation and Operation 4.4.1 Resources, Roles, Responsibility, Accountability and Authority. 4.4.2 Competence, Training and Awareness. 4.4.3 Communication, Participation and Consultation. 4.4.4 Documentation 4.4.5 Control of Documents 4.4.6 Operational Control 4.4.7 Emergency Preparedness & Response Checking and Corrective Action 4.5.1 Performance Measurement and Monitoring 4.5.2 Evaluation of Compliance 4.5.3 Incident Investigation, Nonconformity, Corrective Action and Preventive Action 4.5.4 Control of Records 4.5.5 Internal Audit Management Review

4.5

4.6

The policy Statement is incorporated into one policy, which contains declaration of our Companys fundamental safety, health and environmental principles.

Clause 4.2 : OH&S Policy

Clause 4.3 : Planning

The OHSAS 18001 OSHMS gives us the tools to organize our Companys current safety and health issues and plan for changes in these issues. In addition, it provides a system for emergency preparedness.

Clause 4.3.1 : Hazard identification, risk assessment and determining controls

We must make a systematic and realistic review of our operations to know our Companys safety risk and hazard. In summary :

Unidentified risk and hazard in the company might impact the safety of human being, property and environment.
We have to consider all safety and health aspects, but only work on the areas we can influence or control. Such aspects include but no limited to human being, material, productivity, legal, image and environment. We have to keep updating our knowledge of the safety aspects of the Company, as changes happen both inside and outside the company.

Human Activities and Safety & Health Impact

HUMAN SAFETY & HEALTH Human Activities Carrying out activity related to production and processes in the workplace. Human Safety & Health Exposure of hazards in the workplace such as mechanical movement of machinery and equipment, heavy object, manual handling, electricity, chemicals, noise, toxic gases, fumes and dusts. Safety & Health Impacts Fatality Permanent disable Loss of body part Occupational health illness

Human Activities and Safety & Health Impact

EQUIPMENT AND MATERIAL

Human Activities Operation of machinery and equipment .

Equipment and Material Impacts Catastrophic damage Major damage Serious damage Minor damage Negligible damage.

Human Activities and Safety & Health Impact

PRODUCTIVITY Human Activities Operation of machinery and equipment and performing work tasks. Productivity Impacts Catastrophic loss process Major loss process Serious loss process Minor loss process Negligible loss process.

Human Activities and Safety & Health Impact

PUBLIC IMAGE Human Activities Operation of machinery and equipment and performing work tasks. Public Image Impacts International attention National attention Regional attention Local attention Individual attention

Clause 4.3.2 : Legal & Other Requirements

Regulations are constantly being developed and revised. So we have to keep this information up-to-date.

We need to know the legal and other safety & health requirements (code of practice, corporate guidelines, etc) that our Company needs to follow.
We need to monitor and continually update our knowledge of these requirements.

Clause 4.3.3 : Objectives and Programmes

The success of OSHMS and our Companys performance needs to be measured. We need to set-up our safety and health objectives to: minimize risk and hazard in the workplace reduce number of accident and incident in the plant improve the safety and health friendliness of our processes and tasks react to the needs of our stakeholder These objectives should : support our safety and health policy have measurable goals and regular performance review be realistic in terms of what is achievable financially, technically, and in term of resources.

OSH Programs
Our Company must create and use a system that assures the achievements of its objectives ant targets. This requires that personnel be assigned, specifically to these task. Action plans and schedules are needed to support these activities. Examples of OSH Program :
Policy & Commitment - Practicing high standard of safety and health Objective Target Safety & Program Action - Reduce number of accident, incident & illness - Minimize risk and hazard in the workplace Health - 1. Safety audit and inspection 2. Risk and hazard assessment - Observe safety and health requirements and procedures

Clause 4.4.1 : Resources, roles, responsibility, accountability and authority

For the OSHMS to be effective, resources must be made available. These include people, facilities, equipment, technology and funding. Assignment of responsibility is usually accomplished with job descriptions, organization charts, and documented instructions. It is supported through regular training. The OSH Management Representative (OSHMR) is responsible for the overall system. The OSHMR for Contraves is the QMR. The OSHMR will be assisted by the Safety Committee in order to ensure a smooth execution of the OSH programs.

Clause 4.4.2 : Training, Awareness & Competence

Everyone whose work relates to the safety and health risk and hazard exposure needs OSH awareness training.
Employees whose work has the greatest risk and hazard exposure need the most attention on training. Personnel need to be knowledgeable about their potential risk and hazard and the benefit of not causing safety and health problem. Training personnel is especially important in emergency preparedness and response. Employees need to be aware that departure from the safety and health policy & procedures could cause harm to the safety and health, which they live and work.

Clause 4.4.3 : Communication, participation & consultation

We must have a procedure for common information about safety and health aspects and OSHMS. This includes internal communications to all relevant employees and external communication with interested parties. We need to set-up a procedure to consider what significant safety and health aspects our Company will/will not communicate publicity and record our decision.

Clause 4.4.4 : Documentation

Written procedures need to be established

OSHMS Process Description OSHMS Operating Instructions

OSHMS Records / Reports / Forms

Documentation
Process Description : Describe the system elements of the OHSAS 18001:2004.
Operating Instruction : Specify the tasks involved and how those tasks should be performed and the standard to be used. This applies to all activities within the companys operation and describes the details and requirements for the operation. Records / Reports / Forms : These documents records the results of the activities or tasks undertaken and provide objective evidence or achievement of the activities.

Clause 4.4.5 : Documentation Control

A document control program is needed to manage written procedures. Each document must be controlled to ensure it is the appropriate versions and that it can be easily located, reviewed, and approved by authorized personnel. These procedures must prevent the inadvertent use of obsolete documents. Contraves will controls all OSH documents according to the current procedure in ISO9001.

Clause 4.4.6 : Operation Control

Control mechanisms of the system need to be created and installed so that the safety and health performance in material aspect, processes and products is consistent with our safety & health policy, objectives and targets. Appropriate control mechanism include Documented procedures, instructions, and records of performances Proper maintenance of equipment Appropriate application of technology, and Interaction with vendor and contractors as needed.

Clause 4.4.7 : Emergency, Preparedness & Response (EPR)

A total safety and health program must include procedures to identify and respond to potential accident and emergency situations. System and procedures must be in place for preventing and mitigating the safety & health impact that may result. We must periodically review our companys EPR procedures and system. The EPR system shall include the follow-up provisions: How to respond to an emergency or accident How to prevent and mitigate accidents How to test, review and revise the system

Clause 4.5 : Checking

Procedures and process must be in place to monitor that OSHMS is fully implemented, maintained and sustained. We need to take care of any nonconformance, to implement corrective & preventive action, and to record the relevant actions through proper procedures and processes. An audit process will verify that the OSHMS is in conformance with the Companys objectives and targets.

Clause 4.5.1 : Performance Measurement & Monitoring

Recording the results of the monitoring and measuring information is necessary to : track safety and health performance demonstrate that relevant operational control are in place, and verify conformance with our companys safety and health objectives and targets for continual improvement.

Calibration of the measuring equipment is needed so that we can be sure that our data are accurate. Maintaining calibration records ensures that calibration is timely and up-to-date.
The system should monitor and measure: safety and health aspects operational activities of our company safety and health performances conformance with objectives and targets calibration of equipment relevant legislation, regulations and other requirements.

Clause 4.5.2 : Evaluation of Compliance

The level of compliance of the company operation against the respective necessary
legal requirements were to be evaluated periodically. The result of these evaluation will be documented. As warranted, causal factors are determined and corrective action plans or process improvement plan are established and monitored for effectiveness.

Clause 4.5.3 : Incident Investigation, Nonconformity, Corrective Action and Preventive Action
Non-conformance in our OSHMS can originate from many sources. When encountered, it must be handled by appropriate, qualified personnel / department.

It is the responsibility of the individual / department to : develop a non-conformance handling procedure correct the cause(s) of any non-conformances revise any procedure / documentation after a non-conformance to prevent it from
recurring.

Clause 4.5.4 : Control of Records

Records, reports and forms on safety and health issues must be properly identified, collected, filed, stored and maintained.

We must set up OSHMS records.

Determine how long to keep each record.

Clause 4.5.5 : Internal Audit

These audits provide the opportunity to conduct our own appraisal of our conformance to OHSAS 18001 and our compliance with the laws and the regulations. The audit results are communicated to the Management. The auditors must be trained The audit schedule must be planned Audit procedures can be established according to the standard corporate practices

Clause 4.6 : Management Review

The effectiveness and value of the OSHMS is validated through the Management Review. The top management must review all importance features of the OSHMS. The review must be recorded. Reviews are conducted periodically appropriate to the needs of the organization.

The Benefits of OHSAS 18001

Safety and Health Provide for continual improvement Self regulation Minimize risk and potential liabilities Comply with regulations Management Commitment to safety and health protection Assignment of accountability and responsibility Performance of targets Training & other measures Evaluate performance Auditing process Review Continual improvement Legal Meeting / complying legislative requirements Safety and Health aspects on activities, products, service Permit and authorization Trade Meeting expectations Better acceptability in export market More competitive Improve profitability Business Corporate priority Contractors and suppliers commitment Assurances to customers Satisfy investors / stakeholders Reduce insurance premium Enhance market share Improve cost Foster development Image Good communication with interested parties Enhance image Reduce incident Demonstrate caring company Improve relationship industry government