REPUBLIC OF MADAGASCAR COMMON MARKET FOR

EASTERN AND SOUTHERN

AFRICA

COMESA POLICY ORGANS MEETINGS

ANTANANARIVO - REPUBLIC OF MADAGASCAR
10TH – 19TH OCTOBER 2016

PROTOCOL AND INFORMATION GUIDE

THEME: “Inclusive and Sustainable Industrialization”

Republic of Madagascar
 Member States of the Common Market for Eastern and
Southern Africa (COMESA)

1. Republic of Burundi

2. Federal Islamic Republic of Comoros

3. Democratic Republic of Congo

4. Republic of Djibouti

5. Arab Republic of Egypt

6. State of Eritrea

7. Federal Democratic Republic of Ethiopia

8. Republic of Kenya

9. State of Libya

10. Republic of Madagascar

11. Republic of Malawi

12. Republic of Mauritius

13. Republic of Uganda

14. Republic of Seychelles

15. Republic of Sudan

16. Kingdom of Swaziland

17. Republic of Rwanda

18. Republic of Zambia

19. Republic of Zimbabwe

1
 CONTENT

ADMINISTRATIVE ARRANGEMENTS .......................................................... 3

1.0 Introduction .................................................................................... 3

2.0 Dates of the meetings .................................................................... 3
3.0 Venue of the meetings ................................................................... 3
4.0. Transport ........................................................................................ 4
5. 0 Documentation ............................................................................... 5
6.0 Banquet and receptions ................................................................ 5
7.0 Accommodation .............................................................................. 5
8.0 Liaison officers ............................................................................... 5
9.0 Communication facilities ................................................................ 5
10.0 Security ........................................................................................... 6
11.0 Arrival ceremony and procedure .................................................... 6
13.0 Visa and health formalities ............................................................ 7
14.0 Members of the press ..................................................................... 7
15.0 Registration and accreditation of delegates ................................. 7
16.0 Access badges ................................................................................ 8
17.0 Car passes ....................................................................................... 8
18.0 Photographers/camerapersons ...................................................... 9
19.0 Provisional programmmes.............................................................. 9
20.0 Hotel reservations .......................................................................... 9
21.0 Departure......................................................................................... 9
22.0 Other information ............................................................................ 9
MADAGASCAR AT A GLANCE ................................................................... 11

Annex I - Forms
Annex II - List of Hotels
Annex III - Health Advisory Note
Annex IV - List of diplomatic and consular Representation in Madagascar

2
 ADMINISTRATIVE ARRANGEMENTS

1.0 INTRODUCTION
The information contained in this document is for use by participants attending the
COMESA Policy Organs and Summit meetings, which will be held in the Republic of
Madagascar from the 10th to the 19th October 2016.

2 .0 DATES OF THE MEETINGS

The Policy Organs meetings of COMESA are scheduled as follows:

Dates
No. Start End Meeting Title
th
1. Monday Wednesday 36 Intergovernmental Committee
th th
10 October 12 October
2. Wednesday Wednesday ESA/EPA Senior Officials Meeting
th th
12 October 12 October
3. Wednesday Thursday Peace and Security Committee
th th
12 October 13 October
th
4. Wednesday Thursday 11 Business Forum
th th
12 October 13 October
th
5. Friday Saturday 36 Council of Ministers
th th
14 October 15 October
6. Saturday Saturday ESA - EPA Council Meeting
15th October 15th October
th
7. Sunday Sunday 15 Ministers of Foreign Affairs
th th
16 October 16 October Meeting
8. Tuesday Wednesday 9th First Ladies Roundtable
th th
18 October 19 October
9. Tuesday Wednesday 19th Summit of Heads of State and
th th
18 October 19 October Government

The detailed programme for the meetings and other social events will be
communicated to delegates in due course.

3.0 VENUE OF THE MEETINGS

All the Policy Organs meetings will be held at the Ivato International Conference
Center in Antananarivo, Madagascar.

The Nineteenth Summit of Heads of State and Government will be also held at the
Ivato International Conference Center.

3
4.0. TRANSPORT

4.1. Heads of State and Government

The Host Government will provide the visiting Heads of State and Government with
appropriate transportation according to its security protocols. This will include the First
ladies who may accompany the Head of State.

4.2. Ministers/ Heads of Delegation

The Government of the Republic of Madagascar will provide one VIP car for the
Minister from the COMESA Coordinating Ministry as well as one VIP car for the
Minister from the Ministry of Foreign Affairs. In the case that this is one and the same
person, then only one car will be provided. The COMESA Secretariat will provide
vehicles for any other Ministers who will attend the Summit as well as any Official who
is a Head of Delegation during the Council Meeting.

4.3. Transportation for other delegates

Regular shuttle transport will be available to and from the Ivato International Airport,
designated hotels and the Conference Centre for all participants.

Additional transport may be hired by delegations at their own expenses.

4 .4 Protocol

The Government of the Republic of Madagascar will attach a Protocol Liaison Officer
to each delegation. In addition, there will be Protocol Officers at the Airport to assist
delegations with customs and immigration formalities.

To enable the host to make the necessary arrangements for the reception of
delegations, it is important that all member States communicate the relevant
information to the Ministry of Foreign Affairs; Department of Protocol at the following
addresses:

Department of Protocol
8, Road Andriamifidy, Anosy
Antananarivo 101, Madagascar.

Phone: +261 34 66 635 43 / +261 34 05 903 29

Email: sommet-comesa@diplomatie.gov.mg

The same information should be communicated to the COMESA Secretariat at the

following Address:

The Director of Human Resources and Administration

COMESA Secretariat
COMESA Centre
P.O. Box 30051
Lusaka
Zambia

4
 Tel: (260) 211 229725 – 32 or (260) 211 226625
Cell: (260) 977 766 929 Email: vmwewa@comesa.int

5. 0 DOCUMENTATION

The working documents for the meetings will be dispatched by the COMESA
Secretariat in advance to give participants an opportunity to study them. Delegates
are requested to bring along with them copies of all the documents received in their
respective countries. Documents previously circulated by the COMESA Secretariat
may not be available in Madagascar.

6.0 BANQUET AND RECEPTIONS

A State Banquet will be hosted by the Host Government on the 18th October 2016.
This will be strictly by invitation.

Any other receptions that might be held will be announced during the meetings.

7.0 ACCOMMODATION

7.1 Heads of State and Government

The Host Government will accommodate the visiting Heads of State and Government
on a one plus two basis according to its security protocols. This will be from the 17th –
20th October 2016.

Hospitality will include bed and breakfast. All other incidental costs will be at the
expense of the delegation.

7.2 For other of Delegations

The Other Delegates will be responsible for making their own bookings and settling all
expenses during their stay. A list of designated hotels in Antananarivo is annexed to
this booklet.

Please note that transport to the Conference venue will be from the designated Hotels
only and the Secretariat will not be responsible for delegates who choose to stay in
non-designated Hotels.

8.0 LIAISON OFFICERS

The respective COMESA Member States are expected to assign Liaison Officers to
facilitate communication between the National Organizing Committee and delegations
of respective Member States.

9.0 COMMUNICATION FACILITIES

The Conference centre will be adequately wired with Wi-Fi. Therefore internet
Services will be available throughout the complex.
5
A web presence will be maintained during the meetings of the Policy Organs and the
Summit to provide continuous press briefings and press releases to the international
media and the international community which follow COMESA activities online via its
website and social networks.

Daily Summit newsletters on the deliberations and outcomes of meetings of the Policy
Organs and the Summit will be communicated to the media.

10.0 SECURITY

The Republic of Madagascar undertakes to provide the necessary security and

precautions against injury, damages and/loss of delegates and their property during
the meetings, provided that the Host Government will not be liable for claims from
such injuries, damages and loss of property.

Delegates are advised to arrange their own insurance cover for any such injuries,
damages or loss of property.

All respective COMESA Member States’ will be required to provide the duly completed
firearms registration form of the Security officers accompanying Heads of State or
Government to the Host Government, under a cover of a Note Verbale, fifteen (15)
days before the arrival of their respective delegations. They should provide the
detailed information on firearms and ammunitions they carry in accordance with the
security procedures of the Host country as indicated in Annex I.

It should be noted that each delegation is allowed to bring two (2) handguns into
Madagascar.

11.0 ARRIVAL CEREMONY AND PROCEDURE

Upon arrival at Ivato International Airport, the Heads of State and Government and the
Ministers will be received by high-ranking Government officials of the Republic of
Madagascar. All protocols will be observed accordingly.

Other delegates will be assisted in the necessary airport formalities by Protocol

officers.

12.0 AIRPORT ACCESS FOR DIPLOMATS AND COMMUNITY

MEMBERS

A maximum number of 3 Diplomats and members of the community of the respective

missions in the Republic of Madagascar shall be given access to the Airport to
welcome their Heads of State and Ministers on arrival.

In this regard, member States are required to communicate to the Ministry of Foreign
Affairs, Department of Protocol in advance, the names of diplomats and members of
the community who will be designated to welcome their Heads of State and Ministers
on arrival.

6
13.0 VISA AND HEALTH FORMALITIES

All participants coming for the COMESA Policy Organs Meetings will be assisted to
obtain visas at the airport, should they require them. However, delegates are
encouraged to apply for Visas from the Malagasy Embassies in their home countries,
where they exist. Entry Visas during the Policy Organs meetings shall be issued gratis
for holders of diplomatic and service passports.

Delegates who wish to get the visas at the Ivato International Airport are required to
have an official letter issued by the Ministry of Foreign Affairs of the host country
indicating that they are in Madagascar to attend the COMESA meetings. Their names
should also have been sent in advance to the Host Government and to the COMESA
Secretariat as required.

All participants should be in possession of a valid health certificate for yellow fever.

All participants are advised to carry along a valid Medical Insurance cards.

14.0 MEMBERS OF THE PRESS

Members of the International Press are welcome to cover the COMESA meetings. The
List of members of the press and professional equipment to be brought into the
country should be communicated to the Sub-Committee in charge of Communication
of the National Organizing Committee of the host country below well in advance of the
meetings.

For the media accreditation, the Members of International Press wishing to cover the
Summit must also address their requests to the Public Relations Unit of the COMESA
which will forward the information to the host country.

A Media Centre will be provided at the conference Centre for members of the press
who will cover the sessions. For any other press and related matters, members of the
press are advised to contact the COMESA Public Relations Unit at pr@comesa.int.

15.0 REGISTRATION AND ACCREDITATION OF DELEGATES

The National Organizing Committee will register the staff of the COMESA Secretariat
and all participants to the Policy Organs meetings in accordance with the Note Verbale
of accreditation submitted by the respective Member States and the COMESA
Secretariat.

An online registration and accreditation system will be made available for Member
States and the COMESA Secretariat from 1st September 2016, at the following
website: https://comesa.diplomatie.gov.mg.

The login and password of each Member State and the COMESA Secretariat will be
emailed to their respective Focal Point.

The Member States and the COMESA Secretariat are invited to send via this platform,
the list of the members of their delegation with the passport size photograph (50mm x
70mm) and the passport copy (second page of the passport) of each delegate, under
cover of a Note Verbale before September 10th, 2016.
7
For any urgent matters related to accreditation, kindly contact the following email:
assistance-accréditation@diplomatie.gov.mg or call the following number: +261 32
46 136 92.

The registration forms are enclosed herewith. (Annex I)

16.0 ACCESS BADGES

Access into the Conference Centre will be highly restricted and all delegates are
required to be accredited and to have the appropriate access badge in order to gain
access.

a. General access

 COMESA Coordinating Ministers/ Heads of delegation will be issued

with special badges, which will give them access to the relevant venues
and events;
 All other delegates and members of the press will be issued with
security badges that will give them access to the Conference Centre
and other designated areas.

b. Plenary Sessions

 Delegates and members of the press with the required conference

badges will have access to the Conference Centre to attend the
plenary sessions.
 Owing to the limited number of seats available during the official
opening and closing ceremonies, each member state will receive
conference badges to allow them to occupy seats in the Plenary Hall.

c. Closed sessions

 Each Member State will be given 4 special conference badges for the
closed sessions. The seats available to delegates for the Closed
Sessions are:

 One seat for the Head of Delegation

 Four seats for members of each delegation,

17.0 CAR PASSES

Car passes have to be obtained for all vehicles to have access to the relevant venues
such as the Conference Centre. Rented vehicles should also obtain car passes to
have access to Ivato International Airport and other designated venues.

The passes shall be collected from the Ministry of Foreign Affairs, Department of
Protocol. For this purpose, the type, plate numbers and names of drivers of vehicles
shall be communicated in advance to department of protocols address listed above.

8
18.0 PHOTOGRAPHERS/CAMERAPERSONS

Journalists, photographers and camerapersons accredited to the meetings will be

authorized to enter only during the opening and closing ceremonies of the meeting.

19.0 PROVISIONAL PROGRAMMMES

Detailed provisional programmes for the opening and closing ceremonies of the
COMESA meetings will be made available in due course.

20.0 HOTEL RESERVATIONS

A list of designated hotels in Antananarivo is annexed herewith. (Annex II)

21.0 DEPARTURE

The Republic of Madagascar will take all the necessary measures for the smooth
departure of the delegations. In order to avoid inconveniences, each delegation is
expected to provide information regarding the departure date and time of the
delegation to the Office of State Protocol and the COMESA Secretariat well ahead of
time.

22.0 OTHER INFORMATION

Weather conditions during the Meetings

The Madagascar climate is hot and sub-tropical, with a disparity between the regions:
The Highlands are characterized by a mild climate; the West is hot and dry. The East
Coast is rainy, so is the hot North, while the South is semi arid.

The dry season or southern winter runs from April to October. For October, the
temperatures are between 13°C and 26°C. In terms of clothing, to cope with the
Malagasy climate, lightweights should be worn during the summer. Warmer clothes
are advised for during the evenings.

Time: The time in Antananarivo is GMT +3.

International Dialing Code: +261

Currency and Banking: The currency in Madagascar is the Malagasy Ariary (MGA)
and 1 United States dollar is equivalent to approximately 3,153 Ariary.

Major Banks have a cash dispenser (ATM), accepting Visa and Mastercard. Foreign
currencies can be exchanged at the banks and exchange agencies.

Banking Hours: The banks are opened from 8 AM to 4 PM from Monday to Friday,
and then from 08 AM to 12 PM on Saturdays for several agencies.

Medical services

Medical services for minor ailments will be provided at the Conference Center.

9
The main hospitals in the capital, as listed in Annex II, are available to provide care
when needed. Hospital care and the necessary additional tests will be borne by the
participants' health insurance or by the participants themselves.

Business and shopping hours

Offices and shops are generally open from 8 AM to 5 PM from Monday to Friday and
8:30 AM to 4 PM on Saturday. The shopping malls are opened from 9 AM to 7 PM.

For more practical information on Madagascar, please visit:

http://www.madagascar-tourisme.com/en

Electricity supply

The electricity supply in Madagascar is 220/240 volts - AC. The sockets use a two pin
plug and it is advisable to bring your own adapter and transformer if necessary.

10
 THE REPUBLIC OF MADAGASCAR AT A GLANCE

Head of State : H.E. Hery RAJAONARIMAMPIANINA

Capital : Antananarivo

Independence : 26th June 1960

Area : 587.000 Km²

Total Population : 23 812 681 (est. July 2015)

Unit of currency : Malagasy Ariary (MGA) divided into 10 000, 5 000,

2 000, 1 000, 500, 200 and 100 MGA bank notes.

Languages : Malagasy et French

Climate : Dry season, including the southern winter in the

highlands with cool evenings from April to October.
Wet season from November to March.

Time : GMT+3

Public service : Opening hours from Monday until Friday from 8 AM

to 4 PM.

Postal office : Opening hours from Monday until Friday from 8 AM

to 4 PM, and from 8 AM to 12 AM on Saturdays.

Four mobile telecommunication service providers are

Telecommunication service : available in Madagascar (Telma, Orange, Airtel,
Bip).

220 – 240 V.
Electricity supply :
The island has developed unique species of flora
and fauna in the world, including lemurs, baobab
Environment and biodiversity :
trees, and amphibians, with an endemic rate of
around 80%.

11
 Annex I
The COMESA Policy Organs meetings
MADAGASCAR 2016
List of delegates

Please complete and return as soon as possible under cover of a Note Verbale.

Country/Organization ……………………………………………

Please complete in order of precedence with first name, surname and full titles. Please
continue list of names on a separate sheet if necessary.

Title Given Name Surname Function

Head
……………….. ……………….. ……………….. ………………..
Spouse
……………….. ……………….. ……………….. ………………..

LIST OF DELEGATES
Delegate 1
……………….. ……………….. ……………….. ………………..

Delegate 2
……………….. ……………….. ……………….. ………………..

Delegate 3
……………….. ……………….. ……………….. ………………..

Delegate 4
……………….. ……………….. ……………….. ………………..

Delegate 5
……………….. ……………….. ……………….. ………………..

Delegate 6
……………….. ……………….. ……………….. ………………..

Delegate 7
……………….. ……………….. ……………….. ………………..

Delegate 8
……………….. ……………….. ……………….. ………………..

Delegate 9
……………….. ……………….. ……………….. ………………..

Delegate 10
……………….. ……………….. ……………….. ………………..

12
Delegate 11
……………….. ……………….. ……………….. ………………..

Delegate 12
……………….. ……………….. ……………….. ………………..

LIST OF SECURITY STAFF

Title Given Name Surname Function

1.……………….. ……………….. ……………….. ………………..

2.……………….. ……………….. ……………….. ………………..

3.……………….. ……………….. ……………….. ………………..

LIST OF SUPPORT STAFF

Title Given Name Surname Function

1.……………….. ……………….. ……………….. ………………..

2.……………….. ……………….. ……………….. ………………..

3.……………….. ……………….. ……………….. ………………..

4.……………….. ……………….. ……………….. ………………..

Name of the Contact Point ………………..

E-mail address ………………..

Telephone ………………..

NOTA BENE
Please, attach with this form :
 a passport copy (second page of the passport) of each participant;
 a passport size photograph (50mm x 70mm) with the participant’s name.

13
 The COMESA Policy Organs meetings
MADAGASCAR 2016
Registration Form

Country/Organization…………………………………… PP n°……................. (Official use only)

1. Surname: ………………………………………… 2. Given Name:

……………………………………
(Block letter) (Block letter)

3. Gender: ⧠ Male  ⧠ Female 4. Date of birth: ………/………/…………..

(Please tick) (DD/MM/YYYY)
5. Place of birth: ………………………… ……… 6. Country of birth: ……………………………….
7. Nationality: ...……………………………….... 8. Address:
………………………………………...
City: ……………………………………………… Postal code:
…………………………………...
9. Designation:
……………………………………………………………………………………………
10. E-mail: ………………………………………… Telephone:
………………………………………

11. Type of passport: ⧠ Diplomatic  ⧠ Official ⧠ Ordinary

(Please tick)
12. Passport Number: …………………………
13. Date of issue: ………/………/………… 14. Date of expiry: ………/………/…………
(DD/MM/YYYY) (DD/MM/YYYY)
15. Place of issue:
…………………………………………………………………………………………..
16. Authority issuing:
………………………………………………………………………………………

17. Category (Please tick)

Head of State/Government ⧠ Security staff ⧠
Minister ⧠ Support staff ⧠
Delegate ⧠ Guest ⧠
Focal point of delegation ⧠ Observer ⧠

18. Meetings (Please tick)

 N° Start Date End Date Meeting Title
1 10 October 12th October
th th
36 Intergovernmental Committee ⧠
2 12th October 12th October ESA/EPA Senior Officials Meeting ⧠
3 12th October 13th October Peace and Security Committee ⧠
4 12th October 13th October 11th Business Forum ⧠
5 14th October 15th October 36th Council of Ministers ⧠

14
 6 15th October 15th October ESA - EPA Council Meeting ⧠
7 16th October 16th October 15th Ministers of Foreign Affairs Meeting ⧠
8 18th October 19th October 9th First Ladies Roundtable ⧠
9 18th October 19th October 19th Summit of Heads of State and Government ⧠

19. Flights

Type of flight: ⧠ Commercial  ⧠ Special/Private

(Please tick)
(If Special/Private flight, please fill “overflight and landing clearance” request form)

Date/time of arrival: ………/………/……… -………h……….mn Number of flight:

…………………
(DD/MM/YYYY-HHhMMmn) (Local time)
Company:
……………………………………………………………………………………………………

Date/time of departure : ………/………/……… -………h……….mn Number of flight:

………………
(DD/MM/YYYY-HHhMMmn) (Local time)
Company:
……………………………………………………………………………………………………

Application for temporary importation of firearm:

⧠ YES ⧠ NO
(If yes, please fill « firearm registration » form)

15
 FIREARMS REGISTRATION FORM
(To be attached with the Note Verbale addressed to the Ministry of Foreign Affairs of the
Republic of Madagascar is required)

Country/Organization………………………………………..............................................................
.....

1. Family Name: …………………………………………………………....... Photo 4x4

(Block letter)
2. First Name: …………………………………………………………
(Block letter)
3. Gender (please tick): ⧠ Male  ⧠ Female
4. Date of birth: ………/………/………….. (DD/MM/YYYY)
5. Place of birth: …………………………………… 6. Country of birth: ……………………
7. Nationality: ...…………………………………………… 8. Address:
………………………………..
City: …………………………………………………………… Postal Code:
………………………
9. Designation:
………………………………………………………………………………………………
10. E-mail: …………………………………………………… Telephone:
………………………………
11. Type of passport: ⧠ Diplomatic  ⧠ Official ⧠ Ordinary
(Please tick)
12. Passport Number: …………………………
13. Date of issue: ………/………/……… 14. Date of expiry: ………/………/………
(DD/MM/YYYY) (DD/MM/YYYY)
15. Place of issue: ……………………………………………………………………………………..
16. Authority of issuing:
………………………………………………………………………………………

17. FIREARM
Number of
Type Model Caliber Serial number
ammunition

18. SPECIAL EQUIPMENT

Name of equipment Specifications Serial number Number

19. RADIO COMMUNICATION

Transmitting Receiving
Type of radio Serial number Number
frequency frequency

16
 OVERFLIGHT AND LANDING CLEARANCE REQUEST FORM
(To be attached with the Note Verbale)

TO: Ministry of Foreign Affairs of the Republic of Madagascar

FROM: ……………………………………………………………

1. AIRCRAFT TYPE: ………………………………………………

2. CALL SIGN: ………………………………………………………….
3. REGISTRATION: ……………………………………………………
4. OWNER: ……………………………………………………………..
5. AIRCRAFT COLOUR: ………………………………………………
6. PILOT IN COMMAND: …………………………………..
7. PERSONS ON BOARD: …………………….. 8. NUMBER OF CREW MEMBERS:
…………
9. NUMBER OF PASSENGERS: ………………………………………...
10. TYPE OF CARGO: ………………………………………
11. PURPOSE OF FLIGHT: ………………………………………………..
12. DATE AND TIME OF FLIGHT:
DATE DEPART LOCAL TIME ARRIVAL LOCAL TIME

13. EN ROUTE DATA:

ENTRY EXIT
DATE TIME ROUTE TIME
POINT POINT

14. AIRCRAFT SERVICE

TYPE OF FUEL: ………………………………………….. QUANTITY: …………

SERVICE:
ON BORD ⧠ YES  ⧠ NO
ON GROUND ⧠ YES  ⧠ NO
OTHER (specify):
…………………………………………………………………………

15. REMARKS

17
 The COMESA Policy Organs meetings
MADAGASCAR 2016
MEDIA ACCREDITATION FROM
(To be attached with the Note Verbale)

Country/Organization………………………………………..............................................................

1. Family Name: …………………………………………… 2. First Name:

……………………………..
(Block letter) (Block letter)
3. Gender: ⧠ Male  ⧠ Female 4. Date of birth: ………/………/…………….
(Please tick) (DD/MM/YYYY)
5. Place of birth: ……………………………………….. 6. Country of birth:
…………………….............
7. Nationality: ...…………………………………… 8. Address:
…………………………………………..
City: ……………………………………………… Postal Code:
………………………………………
9. Job title:
…………………………………………………………………………………………………….
10. Media organization:
……………………………………………………………………………………...
11. Professional card number:
……………………………………………………………………………...
12. E-mail: …………………………………………………… Telephone:
………………………………..

13. Type of passport: ⧠ Diplomatic  ⧠ Official ⧠ Ordinary

(Please tick)
14. Passport Number: …………………………
15. Date of issue: ………/………/………… 16. Date of expiry: ………/………/…………
(DD/MM/YYYY) (DD/MM/YYYY)
17. Place of issue:
…………………………………………………………………………………………..
18. Authority issuing:
………………………………………………………………………………………

19. Duties to be performed in Antananarivo (tick or enter as appropriate)

⧠ Journalist
⧠ Video camera person
⧠ Photographer
⧠ Technician
⧠ Other (Specify) : …………………………………………………………………………………

18
20. List of equipment

N° Type of equipment Serial number Value (USD)

1
2
3
4
5

19
 Annex II

COMESA POLICY ORGANS MEETINGS

LIST OF HOTELS IN ANTANANARIVO

Family
N° Hotel Location Executive Junior suite Single Double Middle Standard Twin Triple Contacts
Room
(Distance from
suite / Superior
ICC)
Reg. +261 (0) 202226060
1 CARLTON Anosy Anosy 621 € 567 € Reg. 177€ NA NA NA NA 567 €
145€ contact@carlton.mg
Sup.
***** 17 km Sup. 195€
100€
Antaninarenina Sup. +261 (0) 320539029
2 LE LOUVRE HOTEL & SPA **** 290 € Luxe170€ NA NA 125 € NA NA NA
17,7 Km 160€ hotel@hotel-du-louvre.com
Antaninarenina +261 (0) 2220202
3 HOTEL COLBERT **** 160 € 110 € NA NA NA 70 € NA NA NA
17,7 Km colbert@moov.mg

LOKANGA BOUTIQUE HOTEL Ambohimitsimbina +261 (0) 202223549

4 NA 110 € NA NA NA NA NA NA NA
**** - 19,9 Km contact@lokanga-hotel.mg

+261 (0) 202260560

PALISSANDRE HOTEL & SPA Faravohitra –
5 NA 195 € 135 € 135 € 165 € 135 € NA NA NA resapalissandretana@hotel-
**** 18,4 Km
palissandre.com
Ankorondrano –
6 Sunny Garden **** - - - - - - - - - +261 (0) 321241588
17 Km
+261 (0) 340244923
7 A&C HOTEL Bât A *** Ivato Aéroport NA 300 € NA NA NA 72 € 103 € NA Stand.100
a.c-hotel@live.fr
2,4 Km Sup.129€
+261 (0) 320504065
8 HOTEL DE France *** Analakely NA NA Terrasse 30 € NA 30 € NA NA NA
contact@siceh-hotels.com
16,9 Km 35 € 35 €

9 HOTEL IBIS *** Ankorondrano NA Single 190€ 130 € 140 € NA NA NA NA NA +261 (0) 202355555

14 Km Double 200€ h6857@accor.com

+261 (0) 202223425
Tsaralalana -
10 LE GRAND MELLIS *** - - - - - - - - - info@hotel-mellis.com
17 Km

20
 191
11 ORCHID HOTEL *** Ivato NA 276 300Ar 200 600Ar NA NA 224 500Ar NA NA +261 (0) 331523425
000Ar
+261 (0) 202244205
1,3 Km
orchid.hotel@moov.mg
+261 (0) 333706761
12 ANJARY HOTEL *** Tsaralalana NA NA NA 95 000 Ar NA NA NA NA NA
resatana@anjary-hotel.com
16,2 Km

13 CENTRAL HOTEL *** Tsaralalana NA 266 000Ar NA NA NA 117 500Ar 144 000Ar 162 000Ar NA 261 0 20 2222244
+261 (0) 342222244
17,6 Km
contact@centralhoteltana.mg
14 HOTEL BRAJAS *** Ambondrona NA 200 000Ar NA 200 000Ar NA 150 000Ar NA NA NA 261 (0) 202226335

18 Km hotelbrajas@moov.mg

15 EVERGREEN *** Ampandrana NA 272 000Ar NA 136 000Ar NA 120 000Ar 120 000Ar 163 000Ar 193 000Ar +261 (0) 202230994
+261 (0) 202263386
20 Km 153 000Ar
evergreenhoteltana@gmail.com
MAISON LOVASOA Près AFD Ambohijatovo - +261 (0) 349352065
16 NA 90 000Ar NA NA 80 000Ar 70 000Ar NA NA NA
*** 18,4 Km maisonlovasoa@gmail.com
Ambohidahy – +261 (0) 202222716
17 SIT IVOTEL
17,7 Km sitivotel@moov.mg
+261 (0) 347635873
18 LAKECITY HOTEL *** Mandrosoa Ivato NA NA NA 157 200Ar NA NA 157 200Ar NA NA
lakecity-hotel@harenabusiness.com

Tarifs vue lac et hors vue lac 1,6 Km 143 500Ar 143 500Ar

Tanjombato – +261 (0) 202246132

19 TRANO BONGO ** NA 203 400Ar NA 108 500Ar NA NA NA 143 000Ar NA
21,8 Km tranobongohotel@gmail.com
+261 (0) 202229104
20 HOTEL GLACIER ** Soarano NA NA 70 000Ar NA 65 000Ar NA NA
hotel.glacier@moov.mg
Clim. Clim.
17 Km
105 000Ar 100 000Ar
sans
21 KARIBOTEL ** Soarano NA NA NA 80 000Ar NA 75 000Ar terrasse 261 (0) 202262931
105 000Ar

avec
+261 (0) 331562931
17 Km terrasse
norosoar.karibotel@gmail.com
129 000Ar

21
22 LE PAVE ** Antaninarenina - - - - - - - - - +261 (0) 202238649
+261 (0) 342038652
17,9 Km
lepave.hotelmada@gmail.com

23 LES FLOTS BLEUS ** Ambohibao NA NA NA 56 000Ar NA 56 000Ar 71 500Ar NA 81 500Ar 261 (0) 32 02 609 51
261 (0) 331141766
5,3 Km
bonjour.flotsbleustana@gmail.com

24 PALM HOTEL ** Ambatomena NA 128 000Ar NA NA NA 98 000Ar NA NA NA 261(0)20 22 253 73

261(0)32 05 536 80 / 261(0)33

16,8 Km 11 023 06
palmhotel@moov.mg

Window
25 SOLE HOTEL ** Isoraka NA NA 55 500Ar 71 500Ar NA NA 81 500Ar NA 261 0 202228714 /
71 500Ar

Without
261 (0) 202228989
16,7 Km window
resa@solehotel.mg
65 500Ar
Isoraka - 261(0)20 22 210 63
26 BESOA I ** 250 000Ar 225 000Ar NA 125 000Ar NA NA NA NA NA
17,6 Km besoatalus@yahoo.fr

27 LE RELAIS NORMAND * Tsaralalana NA NA NA NA NA 50 000Ar NA NA NA 261(0)20 22 207 88

16,7 Km 60 000Ar 261(0)33 07 207 88

Canal+ 261(0)32 48 988 88

70 000Ar lerelaisnormand@gmail.com
Ambohijatovo
28 RESIDENCE DU ROVA * NA NA NA NA NA NA NA NA 163 000Ar 261(0)20 22 341 46
Ambony
18,9 Km 188 000Ar Residence.rova@moov.mg
Isoraka - 261(0)20 22 611 40
29 RESIDENCE LAPASOA * - - - - - - - - -
17,5 Km resa@lapasoa.com
150 261(0)20 22 248 43 / 261(0)32
30 GARDEN SQUARE Ankorondrano 250 000Ar 200 000Ar NA NA NA NA NA NA
000Ar 59 486 52
17,3 Km Resa.gardensquare@gmail.com
261(0)20 22 447 25
Ivato Aéroport - boisvert@moov.mg
31 AU BOIS VERT - - - - - - - - -
4,7 Km

22
 169 000Ar 261(0)32 63 381 16 /
32 AKOA 3R Ivandry 169 000Ar 227 000Ar
261(0)34 70 268 71
Single, Double,Twin 17,8 Km 180 000Ar 180 000Ar 236 000Ar frankmorillon@hotmail.fr
234 000Ar
234 000Ar 300 000Ar

Standard Superior 261(0)32 85 781 99 / 261(0)33

33 SCARITEL HOTEL Mandrosoa Ivato NA NA NA NA NA NA NA
100 000Ar 125 000Ar 18 888 57 scaritelhotel@gmail.com
Supérieur
110 000Ar
Supérieur
120 000Ar
Ampasamadinika - 261(0)32 02 668 34
34 SAKAMANGA - - - - - - - - -
16,7 Km contact@sakamanga.com
35 LA VARANGUE Antaninarenina 180 € 100 € NA 90 € NA 80 € NA NA NA 261(0)20 22 273 97
17,8 Km varangue@moov.mg
140 261(0)20 22 445 10
36 IVATO HOTEL Ivato NA NA NA 140 000Ar NA 140 000Ar 210 000Ar 210 000Ar
000Ar ivatotel@moov.mg
261(0)20 22 236 85
37 RESIDENCES MAREVA Antsahavola - - - - - - - - -
residence_mareva@moov.mg
Androhibe - 261(0)20 22 427 76
38 LORENZO Guesthouse - - - - - - - - -
22,2 Km Compta.lorenzo@moov.mg

Superior Classic
39 RADAMA APPARTHOTEL Antaninarenina NA NA NA NA 69 750Ar NA NA 261(0)20 22 319 97
85 500Ar 75 000Ar
radama@moov.mg
Executive
17,4 Km
106 500Ar
261(0)32 04 198 12 /261 (0)34
40 AUBERGE DU CHEVAL BLANC Ivato NA NA NA 55 000Ar NA NA 55 000Ar NA NA 86 314 79
genienaturel@blueline.mg
Antaninarenina - 261(0)20 22 31320
41 TANA HOTEL 140 € 117 € NA NA NA 95 € NA NA NA
17 Km tanahotel@moov,mg
Tarifs single et double 149 € 126 € 104 €
261(0)202229277
42 ROVA HOTEL Isoraka NA Double NA 130 000Ar NA NA 206 000Ar NA 240 000Ar
infos@rovahotel.com
17,5 Km 106 000Ar 115 000Ar
261(0)34 51 437 18
43 TANASOA Ambohijatovo NA NA NA 50 000Ar NA NA NA NA NA tanasoa@hotmail.fr

23
 261(0)32 07 720 68
44 HOTEL MAHAVELO Ivato NA NA 80 000Ar 90 000Ar NA NA 90 000Ar NA NA lemahavelo@yahoo.fr
105 261(0)20 22568 18
45 VILLA IARIVO Faravohitra NA NA 117 800Ar NA NA 133 500Ar NA 162 000Ar
400Ar noro.iarivo@moov.mg
261(0)20 24 652 16
Talatamaty -
46 NY TELO MIOVA NA NA NA 55 000Ar NA NA NA NA 70 000Ar nytelomiova@gmail.com
4,9 Km

47 +261 (0) 347635873

RED ISLAND INN 1 Ivato - 6 Km 100 € NA NA 80 € NA NA 80 € NA 120 €
lakecity-hotel@harenabusiness.com
48 +261 (0) 347635873
RED ISLAND INN 1 Ivato - 6 Km 286 € NA NA 125 € NA NA 125 € NA NA
lakecity-hotel@harenabusiness.com
49 +261 (0) 347635873
GUEST HOUSE Ivato - 2,7 Km NA 90 € NA 60 € NA NA NA NA NA lakecity-
hotel@harenabusiness.com
Bar 70€

24
 Annex III
Health Advisory Note

The updating of routine vaccinations such as diphtheria, tetanus, pertussis,

polio and hepatitis B is recommended. Depending on the circumstances,
other vaccinations are also recommended as typhoid and hepatitis A.

To date, no confirmed cases of Zika virus disease has been notified to

Madagascar.

It is advisable to consult a physician or contact a Travel Health center few

weeks before departure.

It is also advisable to carry around the health record with the blood group and
kindly take with you sufficient supply of medications if you are on any routine
medication (s).

A medical service, for first aid will be available at International Conference

Center. If necessary, support will be provided in the University Hospital
Centers at participant's expense.

List of university hospital centers (UHC)

UHC Contact Services

CHU ANOSIALA - Professor - Physical medicine, rehabilitation
SOLOFOMALALA G. and acupuncture
Duval ENT
Tel. : +261 34 10 730 51 - Ophthalmology
- Stomatology
- Doctor RABENITANY A. - Emergency
Lalarisedy - Internal Medicine
Tel. : +261 34 39 413 78 - Gastro enterology
- Endocrinology
- Doctor RASOARINORO - Respiratory
L. Delphine - Pediatrics (oncology,
Tel. : +261 34 63 328 06 neonatology, emergency)
- Orthopedics and traumatology
and restorative
- General surgery and pediatric
- Medical reanimation
- Surgical ICU and operating rooms
- Pathology Anatomy
- Medical Biology
- Medical imaging

CHUJRA ANOSY - Professor RAKOTO Alison - Neurosurgical

Oliva - Ophthalmology
-
Tel. : +261 34 14 202 15 Surgical emergencies
- Traumatologies and restorative
- Doctor RASAMIMANANA - General Surgery (thoracic,
Jean Marie visceral, cardiovascular, urology,
Tel. : +261 34 14 202 37 nephrology ...) and pediatric

25
 - Mrs RAMAMONJISOA - ICU Medical
Henriette - Surgical ICU and operating rooms
Tel. : +261 34 14 204 37 - Anatomy Pathology Service
- Specialized Outpatient Service
- Medical Biology Service
- Medical Imaging (CT, Radio,
ultrasound, ECG ...)

UHC - Professor - ENT

ANDOATAPENAKA RANDRIAMANATSOA - Stomatology
Lova - Emergency
Tél : +261 34 14 400 25 - Gynecology and Obstetrics
- Surgical ICU and operating rooms
- Doctor - Anatomy Pathology
RANDRIAMBELOMANANA - Medical Imaging (CT, Radio,
J Anderson ultrasound, ...)
Tél. : +261 34 14 400 26 - Medical Biology (bacteriology,
biochemistry ...)
- Mr. RAFIDISON Andry
Manantsoa
Tél. : +261 34 14 400 27

CENHOSOA Tel. : +261202339751 - ENT

Email : cenhosoa@moov.mg - Stomatology
- Emergency
- Gynecology and Obstetrics
- Surgical ICU and operating rooms
- ICU Medical
- Medicine
- Surgery Department
- Medical Imaging (CT, Radio,
ultrasound, ...)
- Medical Biology (bacteriology,
biochemistry ...)

26

List of diplomatic and consular Representation in Madagascar
1 Embassy of the Kingdom of
Morocco
2 Embassy of the United Kingdom
3 Sovereign Order of Malta
4 Embassy of the Russian Federation Tel: +261 20 22 428 16 /+261 20 22 428 27 /
5 Embassy of the Union of the
Comoros
6 Embassy of the People’s
Democratic Republic of Algeria
7 German Embassy
8 Delegation of the European Union
9 Embassy of India
10 Embassy of the Republic of Turkey
11 Embassy of the United States of
America
12 Embassy of the Islamic Republic of Tel : +261 020 22 285 27 / +261 34 01 556 63
Iran
13 Apostolic Nunciature
14 Embassy of the Republic of
Mauritius
15 Embassy of France
16 Embassy of Switzerland
Annex IV
(in the order of precedence)
Tel: +261 20 22 213 62 /+261 20 22 213 47 /
+261 20 22 213 48
Fax: +261 20 22 211 24
Tel: +261 20 22 330 53
Tel: +261 32 07 229 41
Fax: +261 20 22 424 30
+261 20 22 421 61 / +261 20 22 423 45 /
+261 20 22 539 10
Fax: +261 20 22 426 42
Tel: +261 32 07 598 64
Fax: +261 20 24 542 12
Tel: +261 20 22 228 64 /+261 20 22 221 55 /
+261 32 79 048 10
Fax: +261 20 22 622 55
Tel: +261 20 22 238 02 / +261 20 22 238 03 /
+261 20 22 216 91
Fax: +261 20 22 266 27
Tel : +261 20 22 242 16
Fax : +261 20 22 645 62
Tel : +261 20 22 233 34 / +261 20 22 271 56
Fax : +261 20 22 337 90 / +261 20 22 600 81
Tel : +261 20 22 440 38
Fax : +261 20 22 451 79
Tel : +261 20 22.212.57 / +261 20 22 209 56
Fax : +261 20 22 345 39
Fax : +261 020 22 222 98
Tel: +261 20 22 423 76
Fax:+261 20 22 423 84
Tel: +261 20 22 321 57 / + 261 22 218 64
Fax: +261 20 22 219 39
Tel: +261 20 22 399 02 /+261 20 22 398 98
Fax: +261 20 22 399 27
Tel: +261 20 22 629 97 / +261 20 22 629 98
Fax: +261 20 22 289 40
27
17 Embassy of the Arab Republic of
Egypt
18 Embassy of the Republic of South
Africa
19 Embassy of the Republic of
Indonesia
20 Embassy of Libya
21 Embassy of the People's Republic
of China
22 Embassy of Japan
23 Embassy of the Republic of Korea
24 The Royal Norwegian Embassy
25 Consulate General of France
26 Consulate General of Sweden
27 Royal Thai Consulate General
28 Consulate General of Greece and
Cyprus
29 Consulate General of Pakistan
30 Royal Norwegian Consulate
General
Tel: +261 20 22 454 99
Fax: +261 20 22 453 79
Tel: +261 20 22 433 50 / +261 20 22 494 82
Fax: +261 20 22 495 14
Tel: +261 20 22 249.15 / +261 20 22 248 25
Fax: +261 20 22 328.57 / + 261 20 23 323 15
Tel: +261 34 84 976 33
Fax: +261 20 22 256 72 / 20 22 560 75
Tel: +261 20 22 402 64 / +261 20 22 402 66 /
+261 20 22 401 29 / +261 20 22 408 56 /
+261 20 22 452 23
Fax: +261 20 22 402 15
Tel: +261 20 22 493 57
Fax: +261 20 22 494 94
Tel : +261 20 22 305 07
Fax : +261 20 22 377 99
Tel : +261 20 22 398 50 / +261 20 22 398 98
Fax : +261 20 22 398 84 / +261 20 22 398 60
Tel: +261 20 22 223 56
Fax: +261 20 22 339 02
Tel: +261 20 22 55626/ +261 32 04 023 13
Fax: +261 20 22 238 39
Tel: +261 20 22 394 40 / +261 20 22 674 57
Fax: +261 20 22 250 30 / +261 20 22 394 44
Tel: +261 20 22 222 31 /+261 20 22 247 97 /
+261 20 22 211 45 / +261 20 22 336 61
Fax:+261 20 22 301 70
Tel : +261 20 22 220 40
28