Lösungsübersicht

How automated document distribution

optimizes your business processes

Sebastien Legru
SEAL Systems

14.11.2002
The Motivation
The Solution
The Results
Some Extras
Your Benefits
The Company
The Motivation

Shop papers for business processes such as

 Purchase Orders
 Sales Orders
 Maintenance and Work Orders
 Production Orders
requires SAP Spool output

and print outs of describing documents

Document Input Management & Document Output Management 3

The Motivation

A typical production procedure for

such shop papers is:

3. Print the business process

report from SAP R/3®

5. Search the describing

documents in your DMS

7. Print the describing

documents

9. Create a sequenced package

11. Distribute the package

Document Input Management & Document Output Management 4

The Motivation

This process is

• Time consuming

 Manual document search

 Interactive printing of documents

 Manual sorting of the documents

• Not secure

 Not all documents are printed

 Wrong Sequence

 Wrong version of a document

Document Input Management & Document Output Management 5

The Solution

1. Implement SAP DMS

2. Load your documents into SAP DMS

3. Link your documents to your business processes

4. Implement the complementary and certified SAP integrations

for document distribution from SEAL Systems

Document Input Management & Document Output Management 6

 The Solution: 1. Implement SAP DMS

Functions Integration in the SAP System

Version management Links to other SAP objects

Document structures Material master
Equipment
Classification
Document Customer
Finding documents info record ........
Vault Engineering change management
Status management Workflow
......
Document distribution
Web access

Interfaces to external systems

CAD systems
Plot management
Archive systems
Document Input Management & Document Output Management 7
 The Solution: 2. Load your documents into SAP DMS

The DMS Loader from SEAL Systems supports fast and

reliable batch loading of documents into SAP DMS

 for data migration

 with validation
 full transparent
 very flexible

Document Input Management & Document Output Management 8

 The Solution: 2. Load your documents into SAP DMS

• Direct integration of Office

•Call Office programs as

plug in
•Individual attributes can
be exchanged between
R/3 and the document

Document Input Management & Document Output Management 9

The Solution: 2. Load your documents into SAP DMS

• Direct integration for CAD

– Management of Parts, Assemblies, Drawings and Prcocesses
– Team Collaboration
– Concurrent Engineering
– Data and process management (e.g. automatic BOM creation)

Document Input Management & Document Output Management 10

 The Solution: 2. Load your documents into SAP DMS

• Automatic generation of long term formats (PDF, PDF/A, TIFF)

with application and format converters from SEAL Systems
• Office (WORD, EXCEL, PPT, Visio, Project, Outlook, …)
• CAD (AutoCAD, Inventor, Microstation, Solid Edge, Solid Works, …)

SAP R/3
Standard modules
DMS MM

KPRO PP
SD

SAP conversion server SAP conversion server

Applications Applikations
converter converter
DPF DPF
4 Format converter 4 Format converter
Convert Convert
Stamp program Stemp program

Content Content
server server

Location A Location B

Document Input Management & Document Output Management 11

 The Solution: 3. Link your documents to your business processes

Creation of
structures
(Bill of Materials,
Document BOM’s,
Direct Object
Links,…)

Link the
structures or
objects To your
business objects

Document Input Management & Document Output Management 12

The Solution: 4. Implement the complementary and certified SAP integrations for
document distribution from SEAL Systems

Document Input Management & Document Output Management 13

 The Solution: 4. Implement the complementary and certified SAP integrations for
document distribution from SEAL Systems

1. Document collection

Document Input Management & Document Output Management 14

 The Solution: 4. Implement the complementary and certified SAP integrations for
document distribution from SEAL Systems

1. Document collection

2. Document
distribution

Define the output parameter and print

Document Input Management & Document Output Management 15

 The Solution: 4. Implement the complementary and certified SAP integrations for
document distribution from SEAL Systems

3. Integrate the document collection into the print programs of

the business processes

Select the maintenance order

Select the print function Shop floor papers

Define the
PRToutput parameter
documents and
of the print
operations
Documents of Equipments
Documents
Select the of functional locataions
shop papers

Have a look to the SEAL Systems document

list
Document Input Management & Document Output Management 16
The Result

Fully sequenced Shop papers for

business processes such as

 Purchase Orders
 Sales Orders
 Maintenance and Work Orders
 Production Orders

With ONE mouse click!

Document Input Management & Document Output Management 17

Some Extras

Soft-Barcode support

Stamping and watermarking

Document Input Management & Document Output Management 18

Some Extras

• Support of all printers and plotters

• Electronic distribution to Fax, E-Mail or Web portal

• Page Numbering

• Banner und Trailing Pages with distribution information

• Automatic saving in SAP for later retrieval

Document Input Management & Document Output Management 19

Your Benefits

• Save money for extra DMS licenses and maintenance (SAP DMS is
for free!)
• Integrate your documents into your business processes
• Save time when creating the shop papers for production,
maintenance, purchase or sales processes
– No manual search of documents anymore
– Automatic batch printed
– Integrated distribution
• Extend the security of your business processes
– The right document at the right time at the right place
– Stamping and watermarking for document control
– Storage of the distribution information in SAP
• Easy to use
– One click
– Banner and trailing pages for easy document distribution
– Electronic distribution instead of paper based distribution
• Create strong and fast ROI
– Short implementation times
– Controlable costs
– High savings

Document Input Management & Document Output Management 20

 SEAL Systems AG - Our customers
Aerospace, Automotive Construction, Electronic, Healthcare Machinery Manu- Process, Transpor- Other
Defense Engineering High Tech facturing Utility/Energy tation

Irish Rail

Document Input Management & Document Output Management 21

SEAL Systems AG – The company

• 100 employees, 10 Mio. € turnover

• Locations
– Erlangen, Darmstadt, Hannover, Dortmund (Germany)
– Paris (F), Maryville, Peoria (USA), Melbourne (AU)

• Partner in Benelux, Scandinavia, South Africa, Switzerland

and United Kingdom
• Solutions for
– Printing and distribuition
– Conversion
– Publishing

• 850 Installations in 35 countries

• 400 SAP Integrations
• SAP Certified Software Partner

Document Input Management & Document Output Management 22

SEAL Systems France – Your Contact

Sebastien Legru
Senior Consultant

SEAL Systems France
30 rue de la varenne
94100 St Maur des Fosses
France
Phone: +33(0)143976961
Mobile: : +33(0)660308721
www.sealsystems.com
slegru@sealsystems.fr

Document Input Management & Document Output Management 23

www.sealsystems.com

Thank you for your

attention!

www.sealsystems.com

© SEAL Systems AG, 2007

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