SPENCER WEST LLP CLIENT ENGAGEMENT

QUESTIONNAIRE
客户信息及授权表格

Second Hand Purchase

现房用

1
 INTRODUCTION

With any law firm, there will be an engagement process through which solicitors collect the information they
require from the client in order to set up and progress a transaction properly and efficiently.

The Engagement Questionnaire is designed to collect all the information we need from you in order to
progress your matter until the point of completion.

As such, in order to enable us to properly set up and run your file to your preference and satisfaction, please
do take your time to complete and return this questionnaire to us.

On behalf of the team, thank you again for choosing Spencer West.

为了更好地为您提供服务，以及完成英国反洗钱法审核，我们需要收集您的私人信息及关于本交易的
其他信息。未经您的允许，我们不会将您的私人信息泄露给与交易无关的第三方。

我们可能会需要将您的信息提供给卖方和帮您处理交易的购房中介。如果您对此有疑虑，请联系我
们。

在此谨代表我们团队，再次感谢您选择本所。

INDEX 索引

No. Title Page

1 Client Information 客户信息 3

2 Anti-Money Laundering Information 反洗钱 5

信息
3 Purchase Information 购房信息 9

4 Mortgage Information 贷款信息 9

5 Exchange of Contract Instruction 交换合同指 10

令
6 Money on Account 预付款 11

7 Joint Ownership Instruction 多人持有产权的 12

方式
8 Stamp Duty Information 印花税信息 13

9 Occupiers Declaration Form 住户申明 13

10 Confirmation and Signature page 确认及签字 14

页

2
 1. CLIENT INFORMATION 客户信息

The following section provides us with your personal details which we require to set up our file.

Purchaser 1 Full Name(s): 购房人 1

全名:
Passport Number: 护照号码:

UK National Insurance Number: 英国

社保号码 （若有）:
Current Residential Address: 现住址:

Correspondence Address (if different

from the above): 通讯地址 （若和现
住址不同）:
Contract Number: 联系方式: (Home)
(Work)
(Mobile)
Best Times to contact you: 偏好联络
时间
Email Address(es): 邮件地址(es):
(If you provide us with your work email address, please ensure you
update us with your new email address if you leave your role in the
future) 重要的法律文件和交易进展我们都需要通过邮件通知
您。因此若邮件地址变更，请及时联系我们。

Purchaser 2 Full Name(s): 购房人 2

全名:
Passport Number: 护照号码:

UK National Insurance Number: 英国

社保号码 （若有）:
Current Residential Address: 现住址:

Correspondence Address (if different

from the above): 通讯地址 （若和现
住址不同）:
Contract Number: 联系方式: (Home)
(Work)
(Mobile)
Best Times to contact you: 偏好联络
时间

3
Email Address(es): 邮件地址(es):
(If you provide us with your work email address, please ensure you
update us with your new email address if you leave your role in the
future) 重要的法律文件和交易进展我们都需要通过邮件通知
您。因此若邮件地址变更，请及时联系我们。

Non-Purchaser Contact
其他联系人

Please let us know if there is an alternative individual who you would like to us mainly liaise with in relation
to general progress updates on your matter.
如果关于您的所托事宜，您需要我们联络除您以外的其他人，请在下面的表格中填入他的信息。

Whilst we will communicate with your contact as instructed, please note that we will still copy you in on all
communication with regards to your file.
我们会在和他们联络的同时抄送您。

We can also only take instructions from you as our client. As such, we will not be able undertake any action
on your matter (i.e. proceed with exchange of contract) which are only communicated to us via your
representative – we will first need you to confirm your instructions directly to us.
但请注意，只有您是我们的客户，因此在重大事项上我们只能在得到您的指示后才能执行（比如为您
交换合同或完成交房）。

Full Name (s) 全名:

Contract Number 联系方式: (Home 宅电)

(Work 工作电话)

(Mobile 移动电话)
Email Address 邮件地址(es):

(If you provide us with your work email address, please ensure you
update us with your new email address if you leave your role in the
future) 重要的法律文件和交易进展我们都需要通过邮件通知您。因
此若邮件地址变更，请及时联系我们。
Relationship to Purchaser(s) 和
购买人之间的关系（比如朋
友、家人、中介、律师等）:

4
 2. ANTI-MONEY LAUNDERING (AML) INFORMATION
反洗钱信息
The UK government imposes very thorough and strict Anti-Money Laundering (AML) Regulations on any
individuals purchasing a property within the UK and this applies also for any practitioners (solicitors, agents,
lenders) who assist these individuals. Each practitioner is separately required to satisfy the regulations so,
whilst you may have already been required to provide similar information to your lender and agent, we
cannot rely on their checks and must carry out our own.
英国政府对任何购买英国房产的个人以及涉及交易的律师、中介、银行都有非常严格全面的反洗钱规
定。作为您的律师，我们不能依赖任何其他第三方已经做过的反洗钱审查。因此即便您已经向其他第
三方提供过以下反洗钱信息，我们依然需要您向我们重新提供，还望海涵。

We are required to obtain written documentary evidence from all purchasing clients to satisfy 4 main
elements: Proof of Identity (POI); Proof of Address (POA); Source of Wealth (SoW) and Proof of Funding
(POF). This section is the first phase in helping you meet the requirements of the regulations.
我们需要向所有购房客户获取下述四类关键反洗钱文件的书面证明：1.身份证明；2.地址证明；3.资
金来源；4.资金证明。

Please complete this section and provide us with the required documentary evidence as relevant to your
arrangement.
烦请您在表格相应位置填写信息并提供相关材料。

We may seek further information or documents from you to verify or explain information given in this form,
if it appears necessary.
如有需要，我们可能会向您询问进一步的信息和材料。

We will be required to conduct two main AML checks during a typical purchase transaction: prior to
exchange of contract when the purchase deposit is paid and prior to final completion when the balance
completion amount is paid.
在一般的期房交易中，我们会在交换合同之前和最终交房之前各做一次反洗钱审查。

We are not permitted to accept any deposit or completion funds from you until this form and the
documents that have been received have all been signed off by our Compliance Team.
请注意在您的反洗钱审查完成之前，我们不能向您收取任何房款。

At Spencer West LLP, we take our compliance obligations seriously in order to minimise any potential risk
exposures not just for our firm but, more importantly, for you as our valued client. Whilst we do endeavour
to take a common sense approach to ensure as little disruption and intrusion to you as possible we also
appreciate that, especially for our clients based overseas, these requirements may seem excessive and
overly intrusive. We would like to assure you that any enquiries or requests we make are not personally
targeted at you and we apply the same approach for every single purchasing client without exception.
本所对上述反洗钱义务一贯严肃对待。这不仅是为了降低本所面对的潜在风险，更重要的是也降低了
您的相关风险。因此，如果在这个过程中给您带来麻烦，还望您能耐心处理。当然我们一定会考虑每
一个客户，尤其是华人海外投资者的特殊情况，逐案酌情考量。

Thank you in advance for your patience and assistance. As always, if you have any concerns or questions, do
not hesitate to let us know.
再次感谢您的协助，有任何问题请随时联络我们。

Proof of Identity (POI) 身份证明

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 We can accept the following documents: • Certified copy Passport
我们一般接受以下任一文件作为身份证明： • Certified copy Driving Licence
• Certified copy National ID Card
1. 护照认证复印件*
2. 驾驶证认证复印件
3. 身份证认证复印件

*认证复印件是指由律师、会计师或公证处出具的复印件。需要在复印件上写明复印件与原件
一致并提供认证者的详细信息及证件。

Proof of Address (POA) 地址证明

We can accept the following documents: • Paper form original or certified copy utility
我们一般接受三个月内载明您姓名和地址的任一 bill (gas, electricity, water) dated from within
以下文件的原件或认证复印件作为您的地址证 the last 3 months
明：

1. 水电煤账单；
2. 银行账单或银行的客户信息确认单；
3. 中国身份证。
• Paper form original or certified copy council
tax bill dated from within the last 3 months
• Paper form original or certified copy bank
statement dated from within the last 3
months
• Paper form original or certified copy building
society statement
• Paper form original or certified copy letter
from government department (HMRC, NHS
or equivalent)
• Credit Reference Agency Search

For clients based overseas, we understand that some of the documents listed above may not be applicable or
available. In these circumstances, we will discuss with you on alternatives we can accept.

If we will be meeting you in person during the course of your transaction, we will require one POI and one POA
document for each purchasing client.

If any purchasing client who we will not be meeting in person, we will require an additional document: either
one POI and two POA or two POI and one POA.

如果您确有困难无法提供上述文件，请及时与我们沟通，我们会酌情考量能接受的其他文件类型。

请注意如果我们无法在交易过程中与您会面，我们一般需要多一份身份证明或地址证明。

Source of Wealth (SoW): Current Employment Information 资金来源 工作信息

Purchaser 1: Full details of your employment: Job Title 职位:

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 购买人 1 的工作信息：
Employer/Company Name 雇主/公司名:

Email Address 工作邮件地址:

Website 公司网页:

Industry 公司从业领域:

Source 其他来源 Amount 大致金额 Acceptable Documentary Evidence 相应的证明

文件
Loan/Mortgage £ 1) Loan agreement showing amount, date and purpose
贷款 of the loan, name and details of lender;
2) Details of any security.
银行出具的贷款合同文件。
General savings £ 1) At least 3 months’ worth of bank statements
存款 showing sufficient balance to cover exchange
deposit;
2) If funds have been accumulated into savings
account within last 3 months, at least 3 months’
worth of bank statements for each savings account
involved.
三个月银行流水
Savings from Salary £ 1) EITHER salary slips for the last 3 months showing
工资及存款 name and address of employers OR a recent tax
return OR an employer’s letter confirming your
position, salary and any bonuses;
2) At least 3 months’ worth of bank statements for
personal account from which exchange deposit will
be transferred to us from showing sufficient
balance to cover exchange deposit.
三个月银行流水+工作证明/工资单/缴税证明
Savings and Salary £ 1) At least 3-6 months’ worth of bank statement
工资及存款 showing how money was accumulated over time;
2) Salary slips for the same period showing name and
address of employers;
3) Bank statements showing transfer from current
account into savings account;
4) Further source of wealth enquiry required if not
from salary.
有公司出具的工作证明信或工资单。
Inheritance £ 1) Details of deceased including name, date of death
遗产 and relationship to the client;
2) A copy of the will, grants of probate;
3) A copy of the bank statement showing receipt of
payment;
4) Details for acting probate solicitor,
5) Tax clearance documents.
遗赠人的详细信息以及相应遗产赠与文件。
Gift £ 1) Gift letter from the donor;
赠予 2) ID and proof of address from the donor;
3) Confirmation and proof of relationship;
4) Source of Wealth and Proof of Funds documents of
the donor;

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 5) Declaration signed by the donor waiving any interest
in the property the client is purchasing.
赠予人的详细信息及与受赠人的关系；
赠予人签署的赠予函；
赠予人的身份证明，地址证明、资金来源和资金证
明。
Investment £ 1) Information on reason for investment;
投资 2) 3-6 months investment portfolio statements;
3) Proof of investment (contract note) and realisation
of investment;
4) Signed letter detailing funds from a regulated
accountant/broker.
3-6 个月的相应投资账户报表以及投资赎回信息。
Sale of Asset £ 1) Proof of sale from a solicitor/accountant (as
卖房 applicable);
2) Copy of contract of sale;
3) Completion statement and/or invoice;
4) Copy of bank statement showing sale proceeds have
been received into purchaser’s account.
卖房合同或相应完税记录。
Company Profit £ Certified copy of latest audited accounts.
公司收益 公司的会计报表和分红记录。
Other Source £ (Please provide details of source and confirmation)
其他 请说明

Proof of Funding (POF) 资金证明

If known at this stage, please confirm the bank account details for the personal account from which we will be
receiving funds from for the purchase: 若您确认汇款账户，请提供账户信息如下。若目前无法确认，请跳
过本部分：

Bank Name 银行名:

Account Name 账户名:

Account Number 账户号:

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PLEASE NOTE: We will require an up to date statement showing sufficient closing balance in your personal
account to cover the exchange deposit and a separate up to date statement showing that they have sufficient
closing balance in your account to cover completion funds. 我们会需要您名下银行三个月的银行流水，最终
的余额需要够支付相应房款。若三个内有大额资金汇入，我们会询问其来源并可能要求提供其他额外材
料。

If funds will not be coming to us directly from your personal account, we will require bank statement(s) for the
relevant account(s) and will discuss this with you. 如果房款不由您的账户汇出，请联系我们，我们将需要
该第三方汇款人的详细信息。

3. PURCHASE INFORMATION 购买人信息

The following information will help us to ensure that the various agreed terms and incentives of your purchase
are in line with your understanding.
在此处麻烦您填写这些信息主要为了便于我们帮您和我们收到的其他法律文件做核对，以确保最终的交
易信息无误。

Purchase Price 房价:

Number of Parking Space Included 是否有停车位，

如果有，有几个:

Agreed Discount 是否有折扣:

Reservation fee paid 已支付的预定金:

Any other agreed terms 请简述和卖家约定的特殊条

款:

Page 9 of 16
 4. MORTGAGE INFORMATION 贷款信息

If you have not yet decided on your funding arrangement at this stage, please proceed to the next section.
若您尚未决定您是否使用贷款，请略过本节。

Your proposed Mortgage

Lender(s):
贷款银行

Expected Loan amount(s): £

贷款金额

Details of you financial

adviser/mortgage broker:
贷款中介人信息

Contact details: (Tel)

联络方式 (Email)

Other details we should know (i.e.

mortgage will involve the
finance/re-finance of other
properties you own)
其他您认为我们需要知道的信
息（比如您使用其他房产的贷
款情况）

Page 10 of 16
 5. EXCHANGE OF CONTRACT INSTRUCTION

交换合同指令

In the UK, solicitors are permitted to sign contracts on behalf of a client provided that they have express
authority from their client to do so. This applies only to contracts so solicitors cannot sign any other legal
documents on a client’s behalf. Especially for clients based overseas where you may not have the facility to
easily print (in colour), sign and return hard copy documents to us, you may wish to authorise us to sign your
contract on your behalf. However, please note that if you authorise us to sign the contract on your behalf,
we do so without the solicitor or Spencer West LLP accepting any liability whatsoever.
在英国，律师可以在有客户明确指示的前提下代为签署合同，但仅限于合同（如交房前的租契文件
律师无法代签）。若您是不在英国的海外买家，委托我们代为签署合同可能更为方便。但请注意若
您授权我们代签，负责代签的律师及本所并不承担任何相应的法律责任，仅代表您签字。

However, please be aware that the exchanging of contracts is a fundamental stage of any purchase
transaction as this is the point at which both parties become legally bound to a transaction. Once
contracts are exchanged, you will not be permitted to withdraw from the purchase unless either the
contract provides an exit strategy for you or a separate arrangement is negotiated and agreed the seller.
另外请您注意合同交换是整个交易中非常重要的一环。一旦合同交换，此交易即在法律上成立并绑
定交易双方。交换后，除非双方另行约定或合同中有相关约定，您将不能反悔本交易。

Of course, as your solicitor, we will not advise you to proceed with exchange of contract until we are certain
that everything is in order from a legal perspective. We will also obtain your express authorities again
before effecting proceeding with exchange.
当然作为您的律师，我们会在一切就绪后才帮您交换合同。且在正式交换合同之前，我们会用邮件
再次要求您授权。

(Please select relevant instruction statement)

请指示（择一打勾）

We understand the information above and authorise Spencer West LLP to sign our
purchase contract on our behalf. 我们理解上述内容并授权 Spencer West LLP 代为签署我
们的购房合同。

We understand the information above and we will sign all legal documents ourselves
我们会自行签署相关文件。

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 6. MONEY ON ACCOUNT
预付款

Throughout your transaction, there will be a number of disbursements which we will need to incur on your
behalf. Most will be typical to any conveyancing transaction (i.e. third party search fees, Land Registry
registration fee) but there may be other disbursements specific to your particular transaction which we
cannot foresee right now. This is especially so if you will be obtaining a mortgage for completion.
您的交易过程中会产生一系列的杂费会由我们代为收取并支付。其中大部分杂费为所有交易共有，
比如第三方调查费用，土地局注册费用等。但根据您特殊的情况，可能会有一些我们无法预见的其
他第三方费用，尤其是当您使用贷款交房时。

Please note that disbursements are not our legal fees and are payments made to third parties for services
required as part of your purchase transaction.
请注意这些杂费并不是我们律师费的一部分。

As such, it is our firm’s policy to obtain £500 money on account at the start of each matter to cover for any
potential disbursements. We will provide you with our account information once we receive signed
engagement letter from you.0
因此，本所会先向您收取 500 英镑以支付帮您开始工作后需要代您向第三方支付的这部分杂费。在您
签署委托协议后，我们会将账户信息给到您。

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 7. JOINT OWNERSHIP INSTRUCTION
多人持有房产的方式

It is extremely important that parties purchasing a property together understand the basis upon which they
are holding the legal title to the property. Please read this carefully and take our advice.
多人购买的情况下对法律产权的持有方式至关重要，请仔细阅读我们的如下建议。

There are three ways in which the ownership of the property can be held:
在英国有三种基本的产权持有方式

Beneficial joint tenants This means that, in the event of the death of one of the owners, the deceased
共同持有 party’s share in the ownership will pass automatically to the surviving owner
who will then own the property. Lodging a copy of the death certificate at the
Land Registry is necessary to amend the Land Registry’s details of the owners.
The significance of this is that no one person owns a separate share or interest in
the property and each person owns the whole. Nobody is then able to leave a
‘share’ in their will; it passes by operation of law.
这种持有方式意味着在任一产权所有人过世时，其所拥有的产权会自动转
让给仍在世的另一位持有人。需要向土地局递交死亡证明以变更产权登
记。重要的是在这种持有方式下，双方都不单独拥有房产的部分权利，而
是完全由二人共同持有。双方也无法通过遗嘱将产权在过世时遗赠给他
人，而会自动变为由另一方持有全部产权。
（注：这种持有方式一般常见于夫妻间）

Beneficial tenants in The second way is to hold the property as beneficial tenants in common in equal
common in equal shares. This means that each person will own an equal share of the property and
shares this will be evidenced by means of a restriction on the register indicating that the
各自持有均等比例 property cannot be sold without the consent of all the owners. Each owner
should draw up a will to confirm to whom their share of the property should be
left. It is advisable to have a deed of trust between the parties making provision
for the situation where one of the parties wishes to sell their share
双方各自拥有均等份额的产权。产权文件上会注明需获得所有产权持有人
的同意才可转让房产。双方可以自行就自己部分的产权设立遗嘱。我们建
议起草一分信托文件以确立当一方计划卖出自己部分的产权时的处理机
制。

Beneficial tenants in The third way is to hold the property as beneficial tenants in common in unequal
common in unequal shares. This is to take account of the situation where one party contributes a
shares larger proportion of the purchase price than the others.
各自持有不同比例 这种情况一般用于其中一方对房产的出资高于另一方时。

Whilst we will register your ownership as tenants in common at UK Land

Registry. UK Land Registry will not make any record of your unequal share on
your title register. As such, a declaration of trust is essential in this situation to
ensure that the party making the greater contribution is protected. The
declaration will state what shares each person owns and will make provision for
the situation where one of the parties wishes to sell their share.
所持有的不同比例并不会体现在房产的产权文件上。我们强烈建议另请律
师为双方起草信托文件以明确并保护各方的权益。

Again, a will should be drawn up for each person involved in the transaction to
ensure that in the event of death the property is disposed of in accordance with
their wishes.
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 同样，双方可以就自己部分的权益设置遗嘱。

Should you wish to seek advice and have a will drawn up, we can make introductions to one of our Wills and
Probate Specialists at Spencer West LLP who will be happy to assist you.
若您需要设立遗嘱或信托，可以随时联系我们。我们有相关专业的律师为您服务。

(Please select the option) 请选择

We wish to hold as beneficial joint tenants 我们选择共同持有
We wish to hold as beneficial tenants in common in equal shares 我们选择各自持有均等比例
We wish to hold as beneficial tenants in common in the following unequal shares: 我们选择各自
持有不同比例
 Purchaser 1 购买人 1 持有比例:
 Purchaser 2 购买人 2 持有比例:

8. STAMP DUTY LAND TAX INSTRUCTION

印花税申报指示

Within the scope of our retainer with you and our service, we will assist you to submit and pay your stamp
duty land tax return at HMRC. Needless to say, it is extremely important that the information within your
return are accurate and the tax duty is correctly accessed. Unless where we are aware of obvious
contradictions, we will rely on your instruction and confirmation to prepare this return for you.
我们的服务包含帮您申报印花税。请您务必如实提供您的信息，以便我们为您准确申报印花税。

To assist us with this, please provide the following information:

请确认以下信息。

1) Please confirm if this will be the first residential

property under your name in the UK:此房产是否为
您名下的英国首套住宅房产
2) Please confirm if this will be the first residential
property under your name anywhere in the world:
此房产是否为您名下的全球首套住宅房产
3) Please confirm if your spouse has any residential
properties under their name anywhere in the world
(including UK): 请确认您的配偶是否在世界范围内
（包括英国）拥有其他住宅房产
4) Please confirm if you own any property anywhere
in the world which is being held in bare trust or
settlement for any child (under the age of 18). 请确
认您是否在世界范围内为未满 18 周岁的孩子设
置过房产信托（您有法律产权，孩子享有受益
权）

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 9. OCCUPIERS DECLARATION FORM
住户申明

We confirm that: 我们确认

There will be no occupiers aged 17 or over (apart from ourselves) in occupation of the above property
following completion. 交房后除我们外，不会有其他年满 17 周岁的人住在本房产中/或

Our intention is to let the property out following completion to third party tenants; 我们计划在交房后
将房产出租给第三方/或

The occupiers aged 17 or over named below will be in occupation of the above property (in addition to
ourselves) following completion: 交房后除我们外在本房产中居住的年满 17 周岁的人有以下：

a) Full Name:姓名
Age:年龄
Current Address:
现住址
Relationship:与我
们的关系

b) Full Name:姓名
Age:年龄
Current Address:
现住址
Relationship:与我
们的关系

c) Full Name:姓名
Age:年龄
Current Address:
现住址
Relationship:与我
们的关系

Page 15 of 16
We confirm that the information provided within this questionnaire is accurate as far as we are aware at the
time of signing. If any details should change after the date printed below, we will immediately inform you in
writing of any changes.
我们确认至签署时，提供于本表格的信息正确。若有变动，我们会及时告知。

Signed (Purchaser 1) 购买人 1 签署:

Name (PRINTED) 姓名（请用拼音输入）

Date 日期:.

Signed (Purchaser 2) 购买人 2 签署:

Name (PRINTED) 姓名（请用拼音输入）

Date 日期:.

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