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Name: ________________________

Period of APAR: ________________________

BExp =i{n A BE b i V
( BE A BExp =i{n BE ) BE
+vBE BE BE x{nx BEx {]
(BEx~ /~ u ixx,BEx~ A ~ |
xBE Ob =SS |xBE Ob |V)
ANNUAL PERFORMANCE APPRAISAL REPORT FOR OFFICERS OF INDIAN REVENUE SERVICE
(CUSTOMS AND CENTRAL EXCISE) IN
CENTRAL BOARD OF EXCISE & CUSTOMS
(Applicable for Junior/Senior Time Scale, Junior, Senior Administrative Grade & HAG grade)

+v ........................................................................................................iBE
BE x{nx BEx {]

Performance Appraisal Report for the period from..........................to .................................................


.x.. BE +v BE nx
BE.......................................................................................................
Office during the period of APAR...........................................................................................................................
[Jb-1-i Sx
Section I Basic Information

< |xBE |M/BEBE M u VAM)


to be filled by the Administration Division /Personel Depaertment
1. {]
vi
+vBE BE
x
Name of the officer reported upon:
2. +]x BE Year of
allotment:
3. Vx BE iJDateof Birth

4. ix Ob 5 ix {n
Present Grade: Present post

6 ix xBDi BE iJ Date of appointment to present post:


7 BES BEb
Employee Code

8 {]M + {xFh |vBE


Reporting and Reviewing Authorities:
x A {nx BEi BE BE
Name & Designation +v Period worked
{]M |
vBEReporting
Authority

{xFh |
vBEReviewing
Authority

9 +BE +n { +x{li cx BE +v
Period of absence on leave, etc.:

1
Name: ________________________
Period of APAR: ________________________
+ |BE Type ]{{hRemarks
vPeriod
+BE { ( |
BE n )On
Leave (specify type)
+x n
(Others (specify)

10.|Fh BEE V ={li cA


Training Programs attended:

BEE BE lx Subject
+v Institute
Period of Programme
nx/c/
(DD/MM/YYYY)

11 {BE x
`Awards/Honours:

12 n BE {i cx vi +S
{i h Vx BE iJ
Date of filing the Immovable Property Return for the year ending December

13 BE{ BEBDi +vx, 2013 BE +iMi


{k nxn BE vh {E< BEx BE iJ
Date of filing the assets and liabilities declaration, under the Lokpal and Lokayuktas Act, 2013.
2
Name: ________________________
Period of APAR: ________________________

14 +xi xvi SBEi VS (40 +vBE =


+vBE BE A {] BE M M BE |i Mx
BE )
Date of last prescribed medical examination (for officers over 40 years of age -
(Attach copy of Part C of Report)

|x/BEBE M BE
+ ciF
Signature on behalf of Admn./Personnel Deptt.
nxBE
Date:

Jb-11
BEx
Section II Self Appraisal

1 ni BE F{i h
Brief description of duties:
(+{BE vi {n BE =nn + BE VBE BE
Vx +{ +{Fi c,MM 100 n J
(Objectives of the position you hold and the tasks you are required to perform, in about 100 words)

# (i)+{x x{nx BE BEx BEi


{]vx +vBE BE xxJi {nb
BE vx Jx ScA
# (i) The following parameters may be kept in view by the officer reported upon while writing his/her performance
Appraisal.
(i) V (ii) V BEA (iii) V BEA MA
BEx + MA AAx x xhx/
BEv +{ +n
BE Mhk
uRevenue collection
and Quality of SCN issued BE Mhk
widening of tax base Quality of Adjudication / Appeal Order
issued

3
Name: ________________________
Period of APAR: ________________________
(iv) V BE (v) J {F (vi) +{Sx
BE x{nxAudit v/iBE
Arrear of revenue performance (JV v/{BE
Anti-evasion / Anti smuggling /
J Narcotics
{F
+{k
BE vx )
(vii) vx { (viii) +xi (ix) BE BE
Refunds xvh BE
BE x{]x
x{]x Disposal of call book cases
Disposal of provisional
assessment cases
(x) BEn BE (xi) BE v (xii) xFh
Inspections
BE BEx BEi x

BE A BEA h +
BEni
MA |
Efforts made to reduce A
litigations Public relations,grievance
redressal & tax payer services
(xiii) n M | (xiv) M (xv) ]{E BEh
Fh {nxxi i
Staff welfare activities
Training imparted i
BE
~BE BE
+Vx
Holding of DPCs
(xvi) {BE BE (xvii BE (xviii) +x BE<
)
ih +Och Mi n
Any other relevant item
Disbursement of rewards +
BE
x + +

] BE
xh
Acquisition of land and
construction of office building /
residential quarters

#(ii) +vBE BE +BDi BE J {F BE x-


{nx + =xBE J {F {Fh SBEBE
A{+< ObM BE +{xh
BEx ScA V BE {]M / {xFh
+vBE J {F BE Fj =BDi +vBE
BE x{nx BE iBE +BEx BE BE
#(ii) Audit performance of the Commissionerate and their Audit Performance Index (API) grading should be included
by the officers in their resume to enable the Reporting/ Reviewing Officer to make an objective assessment of the
performance of the officer in the area of audit

4
Name: ________________________
Period of APAR: ________________________

2. BE BE Vx + ={v
Annual work plan and achievement:

BEA |nx BEx


Vx M F iBE={v2[2]
Deliverables1[1] Actual Achievement 1[2]
BE
Tasks to be
performed
|
BE3[3 BE
]
v
Initial2[3]

4[4]
Mid
year3[4]

(1)|nx BEx M +| jiBE k F c


1
+l +|ii {h BE nBE hx c (1) Delivery refer to
quantitative or financial target or verbal descriptions of expected out puts

2(2)ii ={v | |iBE BE BE v l +Pix

vi xn] |nx BEx M F BE |i c<

={v c * BE Sx BE A BE< {-

]BEh < h xc n VAM *

2(2)
Actual achievement refers to achievement against the specified deliverables in respect of each
task (as updated at midyear). No explanations for divergences are to be given in this table.

3(3) |nx BEx M F BE |BE S Fvx


+v BE | cx BE ABE cx BE i i BE
VAM

3(3)
2 Initial listing of deliverables are to be finalized within 1 month of the start of the period under report.
4(4) |nx BEx M F BE BE v BE S
Fvx +v BE | 6 cx BE i i
BE VAM

4(4)
3 Mid year listing of deliverables are to be finalized within 6 months of the start of the period under report.

5
Name: ________________________
Period of APAR: ________________________

3BD +{ Zi c BE {xFhvx +v BE
nx +{x BE< +vh Mnx n c V
BE +vh Sxi{h BE BE {Ei {
BE BE c ci Bl{BE v (V
BE Vxi,BEni,B{ BE ci {cS c
+/ + JS Si c< c )BE c ? n
A c i <BE h n * ( 100 n J )

During the period under report, do you believe that you have made any exceptional
contribution, e.g. successful completion of an extraordinarily challenging task or major systemic
improvement (resulting in significant benefits to the public, tax payer, trade & department and/or
reduction in time and costs)? If so, please give a verbal description (within 100 words):

4 +{BE x{nx +v =i{xx BEx


BEBE ?
6
Name: ________________________
Period of APAR: ________________________
What are the factors that hindered your performance?

5 BE{ =x Fj BE iA V +{ |Fh
BEE BE v +{x BEBE BE =xxi BEx
BE Vi c BEi c * (BE{ Mi { ( )MA )
Please indicate specific areas in which you feel the need to upgrade your skills through training Programmes
[Please ( ) the relevant]:

7
ix +{BE
{ MA
Name: ________________________
+. Period of APAR: BE BE
|Fh BE xn] Fj ________________________
E BE A BE
Specific Area for training
S.No. Forthe BE A
current For your
assignment future career
(i) A<A + =i{n BE
v |h +vi |
Fh
ACES & Excise related system based training

(ii) +iBEn v +
BE BE fi BE
Anti Terrorism and emerging role of Customs

(iii) J {F |
k/iBExBE /AA{
Audit Trends/Techniques/CAAP
(iv) BE{x +vx +
M BE A <BE |
MBEiCompanies Act & its relevance to
the Department
(v) BE aBEx,
BE x, +AA,
BE cM { BE Customs
Valuation, Rules of Origin, RMS, Agreements on
Customs Cooperation
(vi) < +{v
Cyber Crimes
(vii) bM BExx {ix
Drug Law Enforcement
(viii) l{x iBEi
Establishment & Vigilance
(ix) +vBE BE ci ci
k Mi J {
={BEh
Financial & Cost Accounting as tools to assist
officers
(x) k VS,hVBE
BEM vJvb
Financial Investigation, Commercial & Banking
frauds
(xi) n p |vx +
BE vx BE v xx
Foreign Exchange Management & Money Laundering
(xii) x |x + xxi
n
General Administration & latest changes
(xiii) i BE
Goods & Service Tax
(xiv) ci BE + |nh
xjh BExx
Green Customs & Pollution Control Laws
8
(xv) +BE +vx +
M BE A <BE |
MBEi
Income Tax Act & its relevance to the Department
Name: ________________________
Period of APAR: ________________________

BE{ x] BE- +{ {S ABE BEb xjBE |


vBE BE xvi |{j ABE +vix . VO
V +Vi +iBDi +ciA /|Fh BEE
Vx ={li cA c/|BEx/BEA MA BE nA MA
c V BE BEb xjBE |vBE BE { ={v n
V +Pix c

Please Note: You should send an updated CV, including additional qualifications acquired/ training programs attended/
publications/ special assignments undertaken, in a prescribed proforma, to the cadre controlling authority, once in 5 years, so
that the records available with the cadre controlling authority remain updated.

9
Name: ________________________
Period of APAR: ________________________
6 =nPh
Declaration

BD +{x +{x +S {i BE V, c nxBE


h,ln,BE n c ?n /xc Date
c i BE{ =BE iJ J Yes/No
Have you filed your immovable property return, as due? If yes, please mention
date.
V, c
BD +{x BE{ /xc
BEBDi +vx,2013 BE Yes/No
+iMi {k nxn
BE Ph,ln,BE {E< BE
n c n c i BE{ <BE
iJ J
Have you filed your assets and liabilities declaration under the Lokpal and
Lokayuktas Act, 2013, as due? If yes, please mention date?
BD +{BE xvi V, c
SBEi VS c< c ? /xc
Have you undergone the prescribed medical check up? Yes/No
BD +{x =x +vBE V, c
BE A S BE A BE /xc
Yes/No
BE Vx xvi BE n
c,VxBE +{ {]M
+vBE c?
Have you set the annual work plan for all officers for the current year, in respect
of whom you are the reporting authority?
BD +{x {U BE A =x V, c
+vBE BE +{ J/ /xc
Yes/No
{xFi BE n c VxBE +{
{]M/{xFh |vBE c*
Have you written / reviewed the APAR of all the officers for whom you are
reporting / reviewing authority for the previous year?

7. +vBE BE A { A + BE V {U
{]M/{xFh u xvi BE i x
J M c + x
Jx/{xFh BEx BE BEh * V M x c = { ( )
BE*

Details of APARS of officers not written by the officers as reporting/reviewing authority ( )the applicable for the previous year
within the stipulated time limit and reasons of not writing / reviewing the APAR :

+ +vBE {]M {xFh BEh


E BE x +vBE Reasons
+vBE BE x
S. No. Name of the officer
BE x Name of theReviewing
Officer
Name of the
Reporting Officer

10
Name: ________________________
Period of APAR: ________________________

Fvx +vBE BE
x, {nx ciF
Name, Designation and Signatureof the officer reported upon
nx
BE
Date:

Jb 3 BEx
Section III Appraisal

+vBE BE x{nx BE BEx BEi Jb 2


BE { 1(1) Sfci {nb { x{nx BE vx
J V1
While appraising officers performance, the performance in the parameters identified at Para 1(i) of
Section II may be kept in mind.

1. BE{ iA BE BD +{ BEVx + +|
ii BE BE { BEx vi |iE+
V BE Jb 2 M c, ci c? n xc, i
BE{ iliBE n*

Please state whether you agree with the responses relating to the accomplishments of the work plan and unforeseen tasks as
filled in Section II. If not, please furnish factual details.

11
Name: ________________________
Period of APAR: ________________________
2. BE{ Fvx +vBE BE u n BEA MA
BE +vh Mnx, n BE< BE M c i
+{x ]{{h n*
Please comment on the claim (if made) of exceptional contribution by the officer reported upon.

4
5

3.BD Fvx +vBE +{x BE BE


+{E c c ?n c i BE{ iliBE n*
Has the officer reported upon met with any significant failures in respect of his work? If yes, please furnish factual
details.

4.BD +{ +vBE u Sci BEBEi BE


=xxx BE +BEi ci c ?
Do you agree with the skill upgradation needs as identified by the officer?

5. BE BE {h BE +BEx(+BEx +vBE +
=BE c BE BBDi BE S cx ScA x BE
x Vxi BE ix * Ob 1 10iBE BE {x

12
Name: ________________________
Period of APAR: ________________________
{h J cx ScA, BEi Ob BE A 1 +
k Ob BE A 10 c* < Jb BE ci 40 |ii c*)
Assessment of work output (This assessment should rate the officer vis--vis his peers and not the general population.
Grades should be assigned on a scale of 1-10, in whole numbers, with 1 referring to the lowest grade and 10 to the best
grade. Weightage to this Section will be 40%).
{]M | {xFh | {xFh |
vBE vBE vBE
Reporting BE +n
Authority Reviewing
Authority ciF
Initial of Reviewing
Authority
i. xVi BE
BE { cx
Accomplishment of planned work
ii. {h BE
Mhk
Quality of output
iii. BEA MA +vh
BE/+|ii
BE BE {
BEx
Accomplishment of exceptional work /
unforeseen tasks performed
iv. BE BE {h
BE BE ObM
Overall Grading on Work Output
[ (i + ii + iii) / 3]
v BE BE {h
BE Ob BE 40 |
ii ci BE
+xix
ObM
Grading consequent to 40% weightage
of the grade on Work Output
[5(iv) x 0.4]
BDiBE Mh BE +BEx ( 1 10 BE {x { < Jb
BE ci 30 |ii c*)
Assessment of Personal Attributes (on a scale of 1-10 Weightage to this Section will be 30%).
{]M | {xFh | {xFh |
vBE vBE vBE
Reporting BE +n
Authority Reviewing
ciF
Authority

Initials of
Reviewing Authority
i. BE BE |i o-
]BEh
Attitude to work
ii Vn BE
x
Sense of responsibility

13
Name: ________________________
Period of APAR: ________________________
iii +Sh A
BBDii
Overall bearing and personality
iv xiBE li
Emotional stability
v |h BE
Communication skills
vi { ofi BE
A xiBE =ic
+ <SU
Moral courage and willingness to take a
professional stand
vii. xii Mh Leadership
qualities
viii. BE
i BE BE
{ BEx BE
Fi
Capacity to work in time limit
ix. BDiBE
Mh BE
BE ObM
Overall Grading on
Personal Attributes
[(i + ii + iii + iv + v + vi + vii +
viii) / 8]
x BDiBE Mh
BE Ob BE 30 |
ii ci BE +x
ix ObM
Grading consequent to 30%
weightage of the grade on Personal
Attributes [6(ix) x 0.3]

7. BEi{BE Fi BE +BEx 1 10 BE {x { < Jb BE


ci 30 |ii cM*
Assessment of Functional Competency (on a scale of 1-10 Weightage to this Section will be 30%)
{ {x {xFh |
]M Fh | vBE
| BE +n
v vB ciF
BE E Initials of
Reviewing Authority
Reviewing
Reporting
Authority
Authority

14
Name: ________________________
Period of APAR: ________________________
i. v x / |
E+ BE Yx/ Sx
|PMBE BE +
Mi Fj lx
xBE BE |i VMBEi
Knowledge of laws/rules/procedures/ IT skills and
awareness of the local norms in the relevant area
ii hxiBE Vx BE
Mi Strategic planning ability
iii xh x BE Mi
Decision making ability
iv {c BEx Initiative
v x BE Mi Coordination
ability
vi +vxl M BE |i
BEx + c BE
BEx BE x
BEi BEx BE
Mi
Ability to motivate and develop subordinates / work in a
team.
vii BE BEx BE Fi BE
BE ObM
Overall Grading on Functional competency
[(i + ii + iii + iv + v + vi) / 6]
viii BEiBE ObFi BE
BE 30 |ii ci BE +x
ix ObM
Grading consequent to 30% weightage of the grade
on Functional Competency [7(vii) x 0.3]

8. ix~
BE{ +vBE BE ix~ { +{x ]{{h
n*

Integrity.
Please comment on the integrity of the officer

9. {]M +vBE u n Sj * BE{


+vBE BE BEi il BEV Fj + BEV
M BE |i =BE o]BEh BE BEi cA
=BE O Mh { ]{{h * (MM 100n ) n
Pen picture by Reporting Officer. Please comment (in about 100 words) on the overall qualities of the
officer including areas of strengths and lesser strengths and his attitude towards weaker sections.

15
Name: ________________________
Period of APAR: ________________________

10.+vBE Fj +]x v
+x (BE{ BExc 3 { xx
M)
Recommendation relating to domain assignment (Please tick mark any three)

iBExBE / nS BE Technical/ Tariff work


xBE / |SxiBE BE Preventive/ Operational
work
b BE S BE Secretarial work in
Boards office
+vxBE BE Quasi-judicial work
|Fh Training
|h A <Mx Systems and e-Governance
BEBE A x |x Personnel and General
Administration
BEBE BE Executive work

11. O Ob (1-10 BE BE {)
Overall grade (on a score of 1-10)
[ 5(v) + 6(x) + 7(viii) ] V BE {]M +vBE i
n M c

[ 5(v) + 6(x) + 7(viii) ] as given in Reporting Officer column

16
Name: ________________________
Period of APAR: ________________________

{]M |vBE BE
x, {nx ciF
Name, Designation and Signatureof the Reporting Authority

nx
BE

Date:

Jb-IV
F
Section IV Review

+vBE BE x{nx BE BEx BEi Jb 11


BE { 1(i) Sci {nb BE vx J VA

While appraising officers performance, the performance in the parameters identified at Para 1(i) of
Section II may be kept in mind.

1. BD +{ Jb *** {]M +vBE u BE


{h il xx Mh BE v BEA MA
BEx ci c? BD +{ {]M
+vBE BE +vh ={v/ ci{h
+{Ei+ BE n BEA MA BEx
ci c ? (n +{ Mh BE JiBE BEx
ci x c, i BE{ < Jb +{BE A

17
Name: ________________________
Period of APAR: ________________________
xvi BE +{x BEx nV BE il
+{x |] BE xS ciF BE*)
Do you agree with the assessment made by the reporting officer with respect to the work output and the various
attributes in section-III? Do you agree with the assessment of the reporting officer in respect of
extraordinary achievements and/or significant failures of the officer reported upon? (In case you do not agree
with any of the numerical assessments of attributes, please record your assessment in the column provided for
you in that section and initial your entries).

c xc
Yes No

2. in BE li , il =BE BEh nA VA*


In case of difference of opinion details and reasons for the same may be given.

3. F +vBE u n Sj* BE{


+vBE BE BDi il BEV Fj +
BEV M BE |i =BE o]BEh BE
BEi cA =BE O Mh { ]{{h
(MM100 n ) n
Pen picture by Reviewing Authority. Please comment (in about 100 words) on the overall qualities of the
officer including areas of strengths and lesser strengths and his attitude towards weaker sections.

18
Name: ________________________
Period of APAR: ________________________

4.BD +{ {]M +vBE u +xi


+vBE Fj + ]x ci c ?
Do you agree with the domain assignment
cYes/ recommended by the Reporting Officer?
n xc i BE{ xcNo BE< +x +vBE Fj
ZA V BE +{BE Fvx +vBE BE A
={BDi cM* ( BE{ BExc
ix { xx MA)
If NO, please suggest any other domain assignment, which in your opinion is proper for the officer reported
upon. (Please tick mark any three)

iBExBE / nS BE Technical/ Tariff work


xBE/|Sx Preventive/ Operational work
b BE S BE Secretarial work in
Boards office
+vxBE BE Quasi-judicial work
|Fh Training
|h A <Mx Systems and e-Governance
BEBE A x |x Personnel and General
Administration
BEBE BE Executive work

5. 1-10BE {x { O Ob
Overall grade on a scale of 1-10
[Jb IIIBE 5(v) + 6(x) + 7(viii)] V BE F +vBE BE
i n M c
[ 5(v) + 6(x) + 7(viii) of Section III] as given in Reviewing Officer column

F |vBE BE x
{nx ciF
Designation & Signature of the Reviewing Authority
nx
BE

Date:

BExn =i{n BE A BE b
i V BE |vx +BDi i iBE BE
+vBE BE A A { A + {E x BE
A x n xn
General guidelines for filling up the APAR form for officers of Indian Revenue Service (Customs & Central
Excise) in Central Board of Excise & Customs upto the level of Principal Commissioner

19
Name: ________________________
Period of APAR: ________________________
1. |ix
Introduction
1.1 x{nx BEx {] ABE ci{h |J c * c ABE
+vBE BE +M BE BE BE A BE +
+iBE x] ={v BEi c* +i&
{]vx +vBE , {]M |vBE A
F |vBE BE {E i Vn BE
=SS x BEiB{x BEx ScA*
The Performance Appraisal Report is an important document. It provides the basic and vital inputs for further
development of an officer. The officer reported upon, the Reporting Authority and Reviewing Authority should therefore
undertake the duty of filling up the form with a high sense of responsibility.

1.2 x{nxBEx BE |M BE xhiBE


BEn BE V BE +Vx A |Fh BE
ABE ={BEh BE { BE Vx ScA* {]M |
vBE BE c BEx ScA BE <BE
=q +vBE BE BE BEx c* V c
+{x iBE Fi BE { BE* c BE
JVx |E xc BE ABE BEiBE
={BEh c* {]M |vBE + FBE |
vBE BE {]vx +vBE BE x-
{nx o]BEh O BDii BE BE
Sx nx BES xc BEx ScA*
Performance appraisal should be used as a tool for career planning and training, rather than a mere judgmental
exercise. Reporting Authorities should realize that the objective is to develop an officer so that he/she realizes his/her true
potential. It is not meant to be a faultfinding process but a developmental tool. The Reporting Authority and the Reviewing
Authority should not shy away from reporting shortcomings in performance, attitudes or overall personality of the officer
reported upon.
1.3 BE BE {{i nBE vx A
vx x ScA* {c ic i {
{] x BE BE< | =SSi |vBE
u +x {cSx VAM*

The columns should be filled with due care and attention and after devoting adequate time. Any attempt to fill the
report in a casual or superficial manner will be easily discernible to the higher authorities.
1.4 r{ x{nx BEx BE iBE |Jx
BE +i BE Vx BEn c {E c
xhiBE BEn BE l{x { x vx BE,
BE Vx + |Fh BE ABE ={BEh x BE
<BE A BE nx {]M |vBE +
{]vx +vBE BE x{nx BE F

20
Name: ________________________
Period of APAR: ________________________
BEBEx il +BE =SSiBE BEnx =~x BE A
xi +i x ScA*
Although the actual documentation of performance appraisal is a year-end exercise, in order that it may be a tool
for human resource development, career planning and training, rather than a mere judgmental exercise, the Reporting
Authority and the officer reported upon should meet during the course of the year at regular intervals to review the
performance and to take necessary corrective steps.

2. Jb *
Section-I
2.1 c Jb |xBE |M/ BEBE M Vx
ScA * {] BE +v {h Fvx
+li 1 +| A 31 S BE BE< c (3 c
+vBE) c BEi c* n {] BE +v { c,
i < inx n Vx ScA, =nch BE A 2007-
2008 n {] BE +v { BE c i |
+ +i BE iJ J Vx ScA, =nch BE A
10i, 2007 31 S 2008 .
This Section should be filled up in the Administration Division: Personal Department Period of report could either be the
entire reporting year, namely, from 1st April to 31st March or a part of the year (exceedinhg 3 months). In case the
period of report is a full year, it should be indicated accordingly; for example, 2007-2008. In case the period of report is
less than the entire year, specific start and end dates should be indicated, for example, 10th September 2007 31st March,
2008.
2.2 Vn Ob (ixx) BE l Vn {n (iBE {nx
A M~x) + =BE Vn {n { cx BE iJ
J Vx ScA *
Information on the present grade (pay-scale) as well as present post (actual designation and organization) and the date
from which he/she has been on his/her present post needs to be mentioned.

2.3 {]M + FBEi |vBE vi


h , {]M + FBEi |vBE BE
x + {nx J Vx ScA V {]vx
+vBE BE {n c BE = {] BEc Vx c*
In the table relating to reporting and reviewing authorities, the name and designation of the reporting and reviewing
authorities should be mentioned so that the officer reported upon is clear about whom he/she is required to send the
report.
2.4 U]] , |Fh +x BEh b] +x{li

cx BE +v < Jb < =q BE A n M<


h J VxScA* A MA |Fh BE ,
{k BE h nJ BEx BE iJ il
BE{ BEBDi +vx, 2013 BE +iMi
{k + ni+ BE Ph {E< BEx BE
iJ < =q BE h n Vx ScA*
The period of absence from duty, on leave, training, or for other reasons, should also be mentioned in this section in
the table provided for the purpose. Details of the training attended, date of filing of property returns and Date of filing the
assets and liabilities declaration, under the Lokpal and Lokayuktas Act, 2013 should be mentioned in the table for the
purpose.

21
Name: ________________________
Period of APAR: ________________________
2.5 < Jb BE SBEi VS BE |vx c* 40
={ BE +vBE BE A l BE VS +x
c* il SBEi P]x BE UbBE 40 xS BE
+vBE BE A <BE BE< Vi xc c* M-
M l VS{] BE ABE |i{ |x/ BEBE
M u { A + {E Mx BE Vx ScA il
ABE |i{ BE n BE n Vx ScA*
This Section provides for regular annual medical examination. The health check is mandatory for all officers above
the age of 40 and may be totally dispensed with officers below the age of 40, except in case of medical incident. A copy of
Part C of the health check up report is to be attached to the APAR Form by the Admin/ Personnel Deptt. and a copy
provided to the member of the Service.

3. Jb-II
Section-II

3.1 Fvx +vBE +{F c BE |l c


+{x BEiB A Vn BE F{i B n V
xi& 100 n +vBE xc cx ScA* +ni& c
xn cx ScA*
The officer reported upon is first required to give brief description of his/her duties and responsibilities, which would normally
not exceed about 100 words. Ideally, this should be in bullet form.

3.2 +vBE BE A BE Vx xx
+ ={ {]M +vBE ci cx BE
+{F c* < BE Vx {FBE BE BE BE
V + V] SE cx ScA* c BEn
BE | il i& 30 +| iBE {i c
Vx ScA* BE nx {]M +vBE BE n
Vx BE li {i +vBE ci
BEVx Mci cM* BE | ci
BEVx BE i/+BDi BE cx v
BEn BE { {x& F BE Vx c V 31
+BDi iBE {i c VA* < F BE +v {
{ i BE Vx BEU {ix BEA V
BEi c* BEVx BE i BE n
Fvx +vBE + =BE {FBE
+vBE BE S BE +ci BE li
~i {FBE +vBE BE S {
cM* <BE + Fvx +vBE BE v
{ix BE li {i +vBE BE
BEVx M ci cM*

22
Name: ________________________
Period of APAR: ________________________
All officers are required to develop a work plan for the year and agree upon the same with the Reporting officer. The work
plan should incorporate the relative annual work rhythm and budgetary cycle. This exercise is to be carried out at the
beginning of the year and finalized by 30th April, positively. In case of a change of the reporting officer during the year, the
work plan agreed with the previous Reporting officer would continue to apply. The work plan agreed upon at the beginning
of the year has to be reviewed again during the month of September/October as a mid-year exercise and finalized by 31 st
October. Based on this review the work plan may undergo some changes from that originally prepared. In case of a
disagreement between the officer reported upon and his supervisory officers on the contents of the work plan, the views of
the senior-most supervisory officer should prevail. Further, the work plan of the previous officer should continue to apply
in case of a mid-year change of the officer reported upon.

3.3 BEVx i BEA Vx BE n c c BE


Fvx +vBE BE BEc lxih c VA* |
iBE ABE {n BE A ABE +vBE BEVx BE
Vi xc c* BE nx +vBE u Bii +v
+ =BE Mnx { BEVx BE F =BE x-
{nx BE A S BE V BEi c* vv
lxih BE ii il BE BE BEx
+ |l ic BE x{nx + |{E< {
S BE Vx ScA
After the work plan is prepared, it is possible that the officer reported upon is transferred out. There need not be
more than one work plan for one post each year. The period spent by the officer during the year and his contribution could be
considered for evaluating his performance against the work plan. In the case of mid-term transfers, continuity and
assessment of work and the lower performance profile in the first quarter should be taken into consideration.

3.4Fvx +vBE + {]M |vBE


u vi ciFi BEVxA FBE |
vBE BE =BE +BEx + +F BE A
V VAM* x{nx F {E BE |
ci BE Vx BE F ={v BE BEx
A BE v F BE |vx c* Fvx
+vBE Jb-** < =q BE A n M h
BE x BE +{F BE Vi c*
The work plans, duly signed by the officer reported upon and the reporting authority has to be submitted to the
reviewing authority for his/her perusal and custody. The performance appraisal form provides for an assessment of the
accomplishments vis--vis the work plan agreed at the commencement of the year and reviewed mid- year. The officer
reported upon is required to fill up the table provided for the purpose in Section-II.

3.5c +BE xc c BE BEVx BE |BEi {


ic JiBE c* Fj i {n BE A Vc BE
Vx +x { {hiBE F cM,
S i BE {n BE A < c BEA Vx
xiMi F <in c BEi c*
It is not necessary that the work plan should be entirely quantitative in nature. While for field level posts, the work
plan would consist essentially of quantifiable targets, for secretarial level posts it would consist of policy objectives to be
achieved etc.

3.6 The parameters mentioned in section II para 1 (i) need to be kept in view while submitting the self appraisal by the
officer reported upon and in the course of assessment being made by the reporting and the reviewing officers. The
parameter relating to Revenue collection and widening of tax base should not only reflect the increase in Revenue but
also increase in the number of the Tax Assessees. The parameters relating to the quality of SCN and of
adjudication/appeal orders should indicate the sustainability and the adequateness of the material relied upon.

3.7 Jb-** +vBE BE BE nx +{x ={v


BE nx il BE ABE A n BE <Mi BEx BE
+ ni c V =BE +x BE nx =BE ci
{h Mnx c* BE +vBE BE A c
c BE c J {F/+{Sx v, |xBE , x
vx,fSMi BE, v, {xFh, +vBEh,

23
Name: ________________________
Period of APAR: ________________________
BE J Miv V JBEn |
iMi/BEiBE |iMi/+BEh c
+n BE {E +Vx BE Fj ci{h Mnx n
BE*
Section II also provides an opportunity for the officer to reflect upon his/her performance during the year and
indicate one item which he/she thought was a significant contributions made by him/her during the year. It is always
possible for any officer to make significant contribution .in the fields of Audit / Anti-evasion, Administration, Human
Resources, Infrastructure development, Legal, Review, Tribunal, successful organization of a major event like the Sports
Meet/ Cultural Meet/ Investiture ceremony etc

3.8 Fvx +vBE BE =x xn] Fj BE


<Mi BEx ScA V = Mi c BE = BE
=xxx |Fh BEE BE Vi c* {cSx MA Fj
+{x BE =xxx BE A= +{x u A MA |
ii BEn BE =J BEx ScA*
The officer reported upon is required to indicate specific areas in which he/she feels the need to upgrade skills and
attend training programs. He/she should also mention the specific steps that he/she has taken or proposes to take to
upgrade his/her skills in the identified area.

3.9 xA x{nx BEx A BE |Ox |h


Fi xh { +vBE n Vi c* Fi A
BE =xxx { | cM* +i&
+vBE BE c n Vi c BE Jb-** ABE ]
{{h BE v {S BE BE ABE
M xjh |vBE BE |iMi
FhBE A |Fh BEE, A BEE |
{i +BE/gh BE ci |BEi {
BEMVi BE BE SxA n*
There is an increased emphasis on competency building in the new performance appraisal and career
progression system. There would be a premium on competency and skill upgradation. Hence, all officers are advised,
through a note in Section-II, to keep the cadre controlling authority informed, at least once in five years, of all educational
and training programs attended, including the details of marks/grades secured in such programmes, details of
professional papers published. These would be taken into account in the future career progression.

3.10< Jb BE c +{F c BE Fvx +vBE


{k h nJ BEx, BE SBEi VS il
VxBE c
{]M +vBE c =xBE A BE BEVx
xx v BEi{ |h {j nV BE*
This Section also requires the officer reported upon to record certain certificates about submission of property
returns, declaration under the Lokpal and Lokayukta Act 2013, annual medical check up, setting up of annual work plan
for whom he/she would be the reporting authority and timely writing / reviewing of APARs..

3.11 c Jb BE +xEBE 7 +vBE BE =x


+vBE VxBE {]M +vBE {xFh
+vBE c, BE A { A +
{]/{xFh x BEx BE BEh ix BE +
ni c*
The Serial No. 7 of this section gives an opportunity to the officer to give reasons for not writing/ reviewing the APAR

of the officers for whom he was the Reporting Officer or Reviewing Officer.

24
Name: ________________________
Period of APAR: ________________________

4 Jb-***
Section-III

4.1Jb-*** V +vBE BE {] n M< c


=BE u nJ V BE v v-** { {]
BEx +vBE u ]{{h BE Vx +
] { c ix BE c {nx v V
ci c xc, +{Fi c* +ci BE li {]
BEx |vBE BE = ] M BE =J
BEx ScA V c ci xc c + +ci BE
BEh BE =J BEx ScA*
Section III requires the reporting authority to comment on Section II as filled out by the officer reported upon, and
specifically state whether he/she agrees with the responses relating to the accomplishments. In case of disagreement the
reporting authority should highlight the specific portions with which he/she is unable to agree and the reasons for such
disagreement.

4.2 < Jb +vBE u l =Ji BE =xxx +


BEi+ { {] BEx |vBE u ]
{{h BEx +{Fi c*
This Section then requires the reporting authority to comment on the skill upgradation needs as identified by the
officer.

4.3<BE {Si Jb {] BEx |vBE u


xVi BE il +xnJ BE nx BE v
V +vBE BE {] BE M< c =BE
BE x{nx BE v +BE Ob nV BEx
+{Fi c* BE x{nx BE Mhk BE v
+BE Ob +{Fi c* A BEBEx {]
BEx |vBE BE =~A MA JS (Sc V
+vBE BE {] BE M< c, c Mi BE
VMBE c c +l xc )A MA + BE
{ BEx xvi x/|E+ BE
+x{x BE M c +l xc, <x i BE vx
Jx ScA*

Thereafter, this Section requires the reporting authority to record a numerical grade in respect of the work
output of the officer reported upon both in respect of the planned work as well as the unforeseen tasks. A numerical
grade is also required in respect of the quality of the output. In doing so, the reporting authority should take into
account the costs incurred (whether the officer reported upon has been cost conscious), the time taken and whether the laid
down rules/procedures have been adhered to in accomplishing the tasks.

4.4 {] BEx |vBE u BE x{nx,


BDiBE Mnx + BE v nFi+ BE
v +BE Ob nV BEx
+{Fi c*
The reporting authority is also required to record a numerical grade in respect of work output, personal attributes

and functional competencies.

4.5 Jb-*** {] BEx |vBE u V


+vBE BE {] BE M< c =BE x~
25
Name: ________________________
Period of APAR: ________________________
{ ]{{h BEx +{Fi c* x~ BE v ]
{{h nV BEx =xc BE k x~ v
iBE c i xc cx ScA, BE V
+vBE BE {] n M< c =BE xiBE
+ uBE x~ BE vx J Vx ScA* x~
v BE BE x xxJi |E BE
+xh BE Vx ScA*
Section III requires the reporting authority to comment on the integrity of the officer reported upon.
In recording remarks with regard to integrity, he/she need not limit him/herself only to matters relating to financial
integrity but could also take into account the moral and intellectual integrity of the officer reported upon. The
following procedure should be followed in filling up the column relating to integrity:

(i) n +vBE BE x~ nc
{ c i =J BE Vx ScA
(i) If the Officers integrity is beyond doubt, it may be stated.
(ii) n BE< BE nc c i BE BE BDi
Jx ScA + xx |BE BE< BE
Vx ScA*
(iii) If there is any doubt or suspicion, the column should be left blank and action taken as under:

(BE){lBE M{iS x] nV BE =BE +x{x BE Vx


ScA* x{nx BEx {] ci x] BE |i +M
~ +vBEBE { V Vx ScA V c
xSi BEM BE +xi BE< ii Mi
BE VA* Vc x~ BE |hi BEx +l M{i x] BE
nV BEBEx xc c c {] BEx
+vBE BE c ix ScA BE i =xcx xSi
xh nx BE A {{i iBE +vBE BE BE
BE nJ xc c +l =xcx +vBE BE r BE BEU
x xc c, V c*

A separate secret note should be recorded and followed up. A copy of the note should also be sent together
with the Performance Appraisal Report to the next superior officer who will ensure that the follow up action is taken
expeditiously. Where it is not possible either to certify the integrity or to record the secret note, the Reporting Officer
should state either that he/she had not watched the officers work for sufficient time to form a definite judgement or
that he/she has heard nothing against the officer, as the case may be.

(J)
n +xi BE< BE {h{ BEBE +l
nc n c M c i +vBE BE x~ |hi
BE Vx ScA + inx x{nx BEx
{] |] BE Vx ScA*
If, as a result of the follow up action, the doubts or suspicions are cleared, the officers integrity should be certified

and an entry made accordingly in the Performance Appraisal Report.

(M) n BE nc {] c M c i < vi
+vBE BE < il BE nV BEBE vi Si
BE Vx ScA*
If the doubts or suspicions are confirmed, this fact should also be recorded and duly communicated to the officer
concerned.

(P) n +xi BE< BE {h{ BE +l


nc x i n c+ c + x c {] c+ c i +vBE
BE +Sh BE + +v iBE xMx BE Vx

26
Name: ________________________
Period of APAR: ________________________
ScA + ii{Si ={BDi (J) + (M) BEA MA
=J BE +x BE< BE Vx ScA*
If as a result of the follow up action, the doubts or suspicions are neither cleared nor confirmed, the officers
conduct should be watched for a further period and thereafter action taken as indicated at (b) and (c) above.

4.6{] BEx |vBE u V +vBE BE


{] BE M< c =BE BEV M BE |i
+S ci =BE {h Mh + =BE BE x-
{nx BE hiBE i nV BEx +{Fi c* c
h MM 100 n +vBE xc cx ScA +
< +vBE + BE Fi+ Fj ci
+vBE BE {h Mh BE =J BEx BE |
cx ScA* < i BE =q <

Jb BE { + BEA MA jiBE BEx BE


A MhiBE { cBE cx c*
The reporting authority is also required to record a descriptive pen-picture on the overall qualities of the officer reported
upon and his/her performance including his attitude towards weaker sections. This need not exceed about 100 words
and should try to cover overall qualities of the officer including areas of strengths and lesser strengths. The pen-picture is
also meant to be a qualitative supplement to the quantitative assessments made earlier part of this section.

4.7 +i {] BEx |vBE u BE


BE Ob nV BEx +{Fi c* c 1 10 BE {x
{ BE Vx ScA V 1 BE Ob + 10
vBE Ob c*
The reporting authority is required to record an overall grade. This should also be done on a scale of 1-10, with 1
referring to the lowest grade and 10 to the highest.

5.Jb-
IV
Section-IV

5.1c Jb {xF BEx |vBE u Vx


ci c =BE u c Vx +{Fi ci c BE BD c
{] BEx |vBE BE BEx ci c*
+ci BE li c ] { nA MA BE
BE x{nx +l BE Mh BE BE
BEx nV BE BEi c* ci BE li = Mh/
BE x{nx h =BE xi nA MA BE
BE x BE +BEi xc c*

This Section is to be filled up by the reviewing authority. He/she is required to indicate if he/she agrees with the
assessments made by the reporting officer. In case of disagreement, he/she may record his/her own assessment against
the work output or any of the attributes in the column specifically provided for the purpose. In case of agreement, he/she
need not fill in the column meant for him/her in the attributes/work output tables.

5.2 {xF BEx |vBE u +vBE Fj


BE BE v {E + V
+vBE BE {] BE M< c =BE BEV M
BE |i +S ci nFi + BE nFi Fj BE
27
Name: ________________________
Period of APAR: ________________________
l-l =BE {h Mh { +vBEi MM 100 n
i nV BEx +{Fi c* +i =xBE u 1 10
BE {x { BE BE Ob nV BEx +{Fi c*

The reviewing authority is required to record a pen-picture, not exceeding about 100 words, on the overall
qualities of the officer reported upon including areas of strengths and lesser strengths and his/her performance
including his attitude towards weaker sections and recommendations relating to domain assignment. He/She is
required to record an overall grade in the scale of 1-10.

6. +BE Ob
Numerical Grades
6.1+xBE lx { +BE Ob {] BEx +
{xF BEx |vBE u nA Vx ci c*
c 1 10{x { cx ScA V ABE xxi Ob +
10vBE Ob cx ScA * + c BE 1 +l 2 BE BE<
Ob (BE x{nx +l Mh +l BE BE
Ob BE A) ] +{Ei+ u i {{i {
xSi cM + < |BE 9 +l 10 BE BE<
Ob ] BE {nx BE v xSi cM* 1-
2 +l 9-10 BE Ob b cx BE + c + <A =xc
xSi ~cx BE +BEi +BE Ob |nx BEx
{] BEx , + {xF BEx |
vBE BE +vBE BE BEx ix
=xBE +vx BE BE c +l Mi =xBE
+vx BE BE SBE b J BEF BE S
BEx ScA*

At several places, numerical grades are to be awarded by reporting and review authorities.
These should be on a scale of 1-10, where 1 refers to the lowest grade and 10 to the highest. It is expected that
any grading of 1 or 2 (against work output or attributes or overall grade) would be adequately justified in the
pen-picture by way of specific failures and similarly, any grade of 9 or 10 would be justified with respect to specific
accomplishments. Grades of 1-2 or 9-10 are expected to be rare occurrences and hence the need to justify
them. In awarding a numerical grade the reporting and reviewing authorities should rate the officer against a
larger population of his/her peers that may be currently working under them or would have worked under
them in the past.
7. ci +
+i
Weightage & Mean

BE x{nx, BDiBE Mh + BEiBE nFi


BE ci |nx BE M c* BE BE Ob |nx BEA
MA ci BE +x{i SBE BE |iBE O{BE +i
BE M { +vi cM*

Weights have been assigned to work output, personal attributes and functional
competency. The overall grade will be based on the addition of the mean value of each group of indicators in
proportion to weightage assigned.

8.|BE]BEh
Disclosure

BEx BE |h +vBE J{x cx ScA *


8.1
BE BE Ob + x~ ci BE A { A + BE

28
Name: ________________________
Period of APAR: ________________________
Sx +i { nA Vx BE n V +vBE BE
{] n M< c = n Vx ScA*

There should be more openness in the system of appraisal. The APAR, including the overall grade and
integrity, should be communicated to the officer reported upon after it has been finalized.

8.2 +nx
Representation

V +vBE BE {] n M< c = A { A +
{ +{x ]{{h nx BE BE{ cx ScA* A ]
{{h, Mh , nFi + x{nx BE o]BEh
+vBE BE BEx ci x{nx BEx {]
n M< ] iliBE ]{{h iBE c i cx
ScA* n ]{{h |ii BE Vi c i {] BEx
/ {xF BEx |vBE BE =xc BE
BEx + inx A{A+ BE vi BEx BE
BE{ ci c* n ]{{h BE xc ci c i
{] BEx / {xF BEx |vBE BE
BEh ci S V +vBE BE {]
n M< c = +Mi BE VAM* <BE {Si n V
+vBE BE {] n M< c c <SU BEi c i
c {E b BE { Vx BE +xv BE
BEi c* +nx il BE j] iBE i cM,
BE + vi xc cM* {E b
+nx { {] xBE nM + |i cx
{] BE v BE BE ObM ci
BEx { +i xh M* n BE |] BE
Ob BE f P] Vi c i h ci xh +
=BE BEh A{A+ nV BEA Vx ScA + <BE
Sx V +vBE BE {] n M< c = n
Vx ScA* {E b BE xh +i cM*
The officer reported upon may have the option to give his comments on the APAR. Such comments
may be restricted to the specific factual observations contained in the Performance Appraisal Report
leading to the assessment of the officer in terms of attributes, competency and output and Below
Benchmark grading (BBM). The representation shall be confined to errors of facts and nothing else. The
Referral Board shall give clear findings on the representation and take a final decision on the
assessment, including the overall grading in regard to the parameters affected thereby. The
decision along with details in case an entry is upgraded or downgraded with reasons for same may

29
Name: ________________________
Period of APAR: ________________________
be recorded in the APAR and the same communicated to the officer reported upon. The decision of the
Referral Board shall be final. The Representation should be addressed to The Chairman of Referral Board
as detailed in Para 8.3. wherever the Referral Board is headed by Member/Chairman CBEC, it should be
forwarded to DGHRD.

8.3 {E b BE Sx
Composition of referral Board

{E b xxJi cM :-
The referral Board shall consist of the following :-

V +vBE {xF | {E b
vBE Referral Board
BE
Reviewing
{] n M< c Authority
Officer Reported upon
cBE/={BD +BDi (FjvBE J
i Commissioner / +BDi, |vx J
Principal +BDi (+vF)
Asstt/ Deputy
Commissioner
Commissioner (FjvBE
+BDi +
FjvBE
+BDi (+{)
Jurisdictional Chief Commissioner /
Principal Chief
Commissioner (Chairperson),
Jurisdictional
Commissioner/ Principal Commissioner
and Jurisdictional Commissioner (Appeal)
BDi/+{ J Vx n (+vF)
+BDi +BDi/| FjvBE
Joint / Addl. Commissioner
vx J J +BDi, |
+BDi vx J +BDi
Chief x vx
Commissioner / Principal
BE
Chief
Commissioner
cxn Zonal
Member (Chairperson), Jurisdictional
Chief
Commissioner / Principal Chief
Commissioner and
DG, DGHRD

30
Name: ________________________
Period of APAR: ________________________
+BDi/|vx n /+vF +PF, <
< (+vF) n ({ Aab
+BDi/J
Member/
) Vx n [n
+BDi/|vx BE ci BE A
Chairperson, CBEC
J +BDi +vF, Vc n ({
Aab )Vx n c ]
Commissioner/Principal Chairperson, CBEC (Chairperson)
Commissioner / Chief
Member (P&V), Zonal Member
Commissioner/Principal
[Chairperson to co-opt a Member, where
Chief Commissioner
Member (P&V) is the Zonal Member]

9. i V ( BE A BEp =i{n
BE) +vBE BE A { A + BE { BEx
BE
Schedule for completion of APARs of IRS(C&CE) Officers

xxJi h BE Ji +x{x BE
Vx ScA* :-
The following schedule should be strictly followed: -

{] BEx BE -k
Reporting Year Financial Year

BEBE{ Activity xvi



il
Cut-off dates
|x |M/BEBE M u 1 +| 1st April
{] BEx +vBE +
{xF |vBE BE x BE =J
BEi cA BDi A { A + |{j =
+vBE BE n Vx c VBE
{] BE Vx c*
Blank APAR form to be given to the officer reported upon by the Administration
Division/ Personnel Department, specifying the reporting officer and reviewing
authority
S BE A BEx Self 30 +|30th April
appraisal for current year
{] BEx |vBE u 30 Vx30th June
BEx Appraisal by reporting authority
{xF |vBE u BEx 31 V<31st July
Appraisal by reviewing authority
V+vBE BE {] 30 i
BE M< c = |BE]BEh 30th September

nx
Disclosure to the officer reported upon

31
Name: ________________________
Period of APAR: ________________________

V +vBE BE {] BE M< c A { A +
=BE ]{{h n BE< c ( n BE Vx
BEU xc i A { A + BE b BE 15 nx
{ Vx) 15 days from date
Representation / Comments of the officer reported upon, if any (if none, of communication of
transmission of the APAR to the DGHRD) APAR

{] BEx |vBE BE ] 15 x
{{h Comments of reporting authority 15th November
{xF BEx |vBE BE 15x
]{{h Comments of reviewing authority 15th November
V +vBE BE {] n M< 15 n
15th December
=BE u {E b BE { +
nx {] BEx |vBE/
{xF BEx |vBE BE
]{{h BE l +nx BE {E
b BE { Vx
Forwarding of representation to the Referral Board alongwith the comments
of reporting authority/reviewing authority
V +vBE BE {] n M< c 15 Vx
15th January
n c {xF BEx |vBE
BE xh BE fo:++) +nx nx ScA
i {E b u +i { n
Vx
Finalization by Referral Board if the officer reported upon represents
against the decision of the Reviewing Authority.
V +vBE BE {] n M< c 31 Vx
= |BE]BEh nx 31st January
Disclosure to the officer reported upon

32